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NALS ch. 4&5

Application term used to refer tot he specific uses of a computer and the jobs it can perform
Backup a second copy of computer data made to avoid data loss in the event of a computer outage
Byte a unit that measures data. one byte is the equivalent of one letter, number, or punctuation mark.
Case Management/Electronic Case Filing (CM/ECF) the electronic filing system used in the federal court system
CD-ROM Compact Disk-Read Only Memory
Central Processing Unit the part of a computer system where all computations, sorting, selecting, and data manipulation take place; oversees the use of the main memory and monitors input and output operations.
Database a compilation of data fields and records that is collected, stored, and organized for later retrieval through sorting, searches, queries, etc.
Database management system software that is used to collect, store, and organize data into a database
Data source the file that contains a set of names, addresses, phone numbers, and other types of individual information used for merging.
Document management system a computerized mechanism for naming, storing, and labeling documents for ease and accuracy of later retrieval.
Electronic filing (efiling) a system used by courts, govt. agencies, attorneys, and the public to reduce paperwork and electronically file documents over the internet using a standard web browser
Email the system of delivering or receiving messages electronically using a modem or router, telephone line or cable, and communications software
Field one piece of information about a person or business used in a data source
Fonts refers to the style or design of a collection of letters, numerals, symbols, and punctuation marks
Footers used in documents and pleadings to place the title and page number on each page as well as other document information
Graphical user interface a system using icons and pictures to display menus and choices on a computer
Hardware the physical elements of a computer, such as a keyboard, monitor, printer, case or chassis, modem, scanner, and joy stick
Headers places text and graphics at the top of each page
Input device keyboard, mouse, optical character reader, imaging scanner, and voice recognition are all examples
Justification refers to four types of text alignment left justification, center justification, full justification, or right justification
Links web addressed that contain an activated linkage to another location or website on the internet
Local area network the linking of computers within close proximity, i.e., in the same building
Macro a computer feature that allows the operator to record multiple keystrokes and then play them back with just a few keystrokes
Mainframe computers large, very expensive high-speed machines that require trained operators and special temperature environments, used for scientific and engineering computations
Malware the general term referring to problems that can be transmitted from computer to computer through email or internet access, such as viruses, Trojans, and keyboard scanners
Metadata data stored in a computer that shows who created, accessed, or revised a document, what changes were made and by whom, and the dates and times when all of this occurred
Microcomputers small-sized computers often called personal or desktop computers (PCs)
Minicomputers mid-sized, powerful computers often used as network servers
Open Codes codes that are invoked once to create a change in line spacing, margins, tab settings, font changes, justification, and page numbering which affect only text to the right of the code
Operating system software that controls the flow of information to and from the central processing unit and to and from the inout and output devices
Optical Character Recognition a scanner that converts an image into a character-based text file
Output device a computer peripheral such as a monitor or printer
Paired codes codes that are turned on and off to invoke changes such as undermining, bold dace, italics and styles and affect only the text appearing between the pared codes
Peripherals devices that are connected to a computer, such as terminals, tape drives, disk drives, modems, printers, and scanners
Portable computers notebooks, laptops, handhelds, tablets, and even smartphones qualify as portable computers
Record made up of all the fields relating to one person or business in a data source
Redline the feature which allows the comparison of one document to another
Repetitive Stress Injury an injury caused by physical strain due to repetitive movement; carpal tunnel is common RSI
Software all programs needed to instruct, control and operate the hardware of a computer system, such as flowcharts, manuals, programs, routines, training, and the like
Styles the tool used to create a consistent appearance in a word processing document, while reducing keystrokes required to format the document
Track pad a device found on many laptops that allows fingertip control of cursor movement
Trackball a device with a ball of top that is rolled with the fingertips to move the cursor, while the base of the device remains stationary
Uniform Resource Locator the address or code at which internet sit can be located
USB drives sometimes called memory sticks, flash drives, or thumb drives, these devices plug into USB drives on a computer and contain memory functions like a hard drive
Virus computer code that can be copied into an existing computer program and make itself known by impending correct function of the program
Web browser a program that allows a computer to explore the internet
Webcam a small, inexpensive device that functions like a camera, with its images being sent over the internet
Webpage or webite an individual site found on the internet
Wide Area Network the linking of computers that are located far apart, i.e., in different cities, through cables, fiber optics, or satellites
Zip drive a portable computer drive, now nearly obsolete due to the common usage of recordable CDs and DVDs
Accounting equation the relationship between the three basic accounting elements; assets equal liabilities owner's equity: A = L + OE
Balance the difference between total debits and credits in an account
Bank draft a check issued by a bank on its funds in another bank, usually located in another city
Blank endorsement the simple signature of the payee which makes the check payable to bearer; also referred to as endorsement in blank
Block billing refers to the practice of grouping all time spent on a project during the course of the day into one entry, regardless of the number or variety of tasks performed
Cashier's check a check drawn by a bank on its own funds
Certified check a check issued by a bank that reduces the drawer's account by the amount of the check. the bank hold those funds for payment of the check and becomes responsible for its payment
Circular E- The Employer's Tax Guide a booklet published periodically by the Internal Revenue Service as a guide for the bookkeeper regarding payroll and withholding taxes, which can also be found online at www.irs.gov
Credit an entry made on the right side of an account
Debit an entry made on the left side of an account
Drawee person to whom a check is written
Drawer person by whom a check is written and upon whose funds the check is drawn
Employer Identification Number a number assigned to an employer by the Internal Revenue Service that must be used on all reports to the IRS
Fair Labor Standards Act among other things, minimum wage laws, overtime pay, hours worked, etc
For Deposit Only restrictive endorsement used on checks to be deposited
Matters a term that refers to an individual piece of legal work for a given client; clients may have only one matter or many. matter designation allows different projects to be billed separately
Money order a payment document that can be purchased at a United States post office, bank, and many stores to use in place of a check, paid for with cash
Payee person to whom a promissory note, bank draft, or check is issued
Payroll records the records listing employees, earnings, deductions, and withholdings
Payroll register a business form/ledger on which all payroll information is recorded
Principal the amount a borrower promises to pay that is written on the face of a note
Pro Bono describes legal work or services performed free of charge
Reconciliation to bring a bank statement and check register into agreement; a process which ensures the record of the bank and the depositor are in agreement
Retainer an advance payment made to cover anticipated work or costs. some of the expected costs of a legal action or makes an advanced payment for expected costs such as filing fees, fines, court costs, or other costs
Withholding taxes time that is reduced or removed from a bill to create a discounted bill
Written down funds withheld by the employer from the employee's payroll check for payment of federal, state, and local income taxes and Social Security taxes.
Created by: k.brynaee