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HIT Chapter 8

Indexs,Registers,and Health Data Collection

Admissions Register Record usually maintained by the admissions office, organized by admission date.
Aggregate Data Category of health acre data based on performance ,utilization , and resource management
Arithmetic Mean Mathematical average
automated case abstracting systems Method that allows health care facilities to calculate PPS reimbursement
automated MPI Reside on a computer and consist of dat base
Average daily census Average number of inpatients treated during a given time period
Average length of stay Total LOS divided by the number of patients discharged
Bar Graph Displays data along X-axis and Y-axis
Batched Predetermined groups; healthcare batched abstracting forms submitted for data entry and report generation
Case abstracting Automated or manual process performed by staff to collect patient information to determine prospective payment systems (PPS)
case mix analysis Study of types of patients treated by the facility
case report forms Submitted by health care facilities and providers to report data to sponsoring agencies, facilities and organizations
comparative data Category of heath care data used for health service outcomes measurement and research
computer interface Exchange of data among multiple software products
daily census count number of inpatients present at census-taking time. usually midnight
CQI (continuous quality improvement) Emphasizes the organization and systems; focuses on process rather than on individuals
daily inpatient census Official count of inpatients present at midnight which is calculated each day
Data accessibility Involves the ease with which data can be obtained
Data accuracy Data that is error free and correct
Data analysis Process of translating data into information utilized for an application
Data application Purpose for which data is collected
Data Collection Processes by which data elements are accumulated
Data comprehensiveness All require data elements are present in patient record
Data consistency Ensures reliability of data regardless of the way in which data are stored, displayed, or processed.
Data currency Data timeliness
Data definition Data elements should have defined meanings and values so all present and future users understand data
Data dictionary A collection of data element definitions
Data granularity Each attribute and value of data id defined at the correct level of detail
Data integrity Data has integrity if it is accurate, complete, consistent, up-to-date , and same no matter where the data is recorded
Data mining Technique that uses software to search for patterns and trends and produce data content relationships.
Data precision Yields accurate data collection by defining expected data values
Data relevancy Data that is valuable for the performance of a process or activity
Data reliability Data is reliable if it is consistent throughout all system in which it is stored , processed/retrieved
Data set Establishing a standard method for collecting and reporting individual data elements so data can be easily compared
Data timeliness Data must be collected and available to user within reasonable amount of time, must also be up- to- date
Data validity Data is valid if it conforms to an expected range value
Data warehousing Processes and systems used to archive data journals
Death register organized according to date of death
descriptive statistics Summarize a set of data using graphs, charts and tables
discharge data statistics Measure health status and outcomes, health care utilization, and access to health care; often reported to federal and state agencies.
discharge register Organized by discharge date, usually maintained by health information department.
disease index Organized according to ICD-09-CM disease codes
index In health care, serves as a reference to an alphabetized list of names
magnetic strip card Contains an electromagnetic surface capable of holding a small amount of information.
LOS Data Represents the number of calendar days that a patient was an inpatient.
Manual Case Abstracting Systems Require health information department staff to enter patient data on a case abstract form and submit batched forms to vendor for data entry and report generation.
Manual Master Patient Index ( MPI) Requires typing or hand posting of patient identification information preprinted index cards; limited information can be retrieved as compared with an automated MPI.
National Center for Health Statistics (NCHS) Federal agency responsible for maintaining official vital statistics, while registration of vital events is a state function.
Online Analytical processing servers (OLAP) Store data in multiple dimensions and facilitate trend analysis and forecasting, allowing health care organization to make informed , proactive decisions.
Patient Centric Data Category of health care data directly related to patients.
Physicians Index Organized according to numbers assigned by the facility to physicians who treat inpatients and outpatients.
Created by: Ni'Cole