MOPS Filing Unit Test Review
Quiz yourself by thinking what should be in
each of the black spaces below before clicking
on it to display the answer.
Help!
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| Name the five steps to filing in the correct order. | Conditioning, Releasing, Indexing, Coding, and Sorting.
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| What is Conditioning? | Removing paper clips and staples
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| What is Releasing? | Physicians initials - ok to file
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| What is Indexing? | Deciding where to file
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| What is Coding? | Underlining Subject
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| What is Sorting? | Papers face up, most recent on top
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| Transferring a file means: | Sending file from active to inactive to closed
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| What is used as a temporary replacement of folders/charts removed from the permanent files? | Out guides or out folders
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| Card files with the names of the 12 months and numbered 1 through 31 in chronological order is referred to as: | Tickler file
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| A person's surname refers to his/her: | Last name
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| In filing, nothing comes before: | Something
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| A numeric filing system is an indirect filing system, that would require a: | Alphabetic cross reference
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| A direct system is alphabetical and would not need a: | Cross reference
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| In alphabetical filing, Unit I, Unit II, and Unit III refer to: | Unit I - last name (surname)
Unit II - first name (given name)
Unit III - middle name
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| Deciding where to file a paper is known as | Indexing
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| Files that are reserved for current, on-going patients would be referred to as: | Active
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| What gives support to the file folders and visually cuts search time? | Divider guides
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| When space is limited, the best economical choice for filing would be: | Open shelf lateral
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| Micro-records are also known as: | Microfilm or microfiche
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| What is the medium that photographed records are saved on? | Microfilm or microfiche
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| Vital papers such as titles, deeds or other legal documents should be kept: | Indefinitely
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| If patient is still living the case history is kept: | Indefinitely
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| One example of a built-in safeguard to prevent misfiling is: | Color coding
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| When there may be confusion over surnames, such as in the case of a female patient who has just married and taken on her husband's name, the file should be: | Cross referenced
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| Tax records should be kept in: | Archives
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| A filing system is only as good as the: | Findability (of everything in it)
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| Canceled checks should be kept: | Three years in a fireproof cabinet and indefinitely in dead storage
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| Another name for a terminated patient file is: | Closed file
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| Financial statements, such as payroll, records, active correspondence, and triage notes are kept: | 7 years
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| Insurance policies are kept: | Current policy in a fireproof cabinet, expired policies can be thrown away unless there is a case pending
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| Professional liability - | policies are kept indefinitely
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You may also shuffle the rows of the table by clicking on the "Shuffle" button.
Or sort by any of the columns using the down arrow next to any column heading.
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