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Carnegie MOPS filing
MOPS Filing Unit Test Review
| Question | Answer |
|---|---|
| Name the five steps to filing in the correct order. | Conditioning, Releasing, Indexing, Coding, and Sorting. |
| What is Conditioning? | Removing paper clips and staples |
| What is Releasing? | Physicians initials - ok to file |
| What is Indexing? | Deciding where to file |
| What is Coding? | Underlining Subject |
| What is Sorting? | Papers face up, most recent on top |
| Transferring a file means: | Sending file from active to inactive to closed |
| What is used as a temporary replacement of folders/charts removed from the permanent files? | Out guides or out folders |
| Card files with the names of the 12 months and numbered 1 through 31 in chronological order is referred to as: | Tickler file |
| A person's surname refers to his/her: | Last name |
| In filing, nothing comes before: | Something |
| A numeric filing system is an indirect filing system, that would require a: | Alphabetic cross reference |
| A direct system is alphabetical and would not need a: | Cross reference |
| In alphabetical filing, Unit I, Unit II, and Unit III refer to: | Unit I - last name (surname) Unit II - first name (given name) Unit III - middle name |
| Deciding where to file a paper is known as | Indexing |
| Files that are reserved for current, on-going patients would be referred to as: | Active |
| What gives support to the file folders and visually cuts search time? | Divider guides |
| When space is limited, the best economical choice for filing would be: | Open shelf lateral |
| Micro-records are also known as: | Microfilm or microfiche |
| What is the medium that photographed records are saved on? | Microfilm or microfiche |
| Vital papers such as titles, deeds or other legal documents should be kept: | Indefinitely |
| If patient is still living the case history is kept: | Indefinitely |
| One example of a built-in safeguard to prevent misfiling is: | Color coding |
| When there may be confusion over surnames, such as in the case of a female patient who has just married and taken on her husband's name, the file should be: | Cross referenced |
| Tax records should be kept in: | Archives |
| A filing system is only as good as the: | Findability (of everything in it) |
| Canceled checks should be kept: | Three years in a fireproof cabinet and indefinitely in dead storage |
| Another name for a terminated patient file is: | Closed file |
| Financial statements, such as payroll, records, active correspondence, and triage notes are kept: | 7 years |
| Insurance policies are kept: | Current policy in a fireproof cabinet, expired policies can be thrown away unless there is a case pending |
| Professional liability - | policies are kept indefinitely |
Created by:
ma2b
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