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MOPS Filing Quiz

Test Review

Name the five steps to filing in the correct order. Know each definition CRICS Condition Releasing, Indexing, Coding, Sorting.
Conditioning Removing paper clips, staples
Releasing Physician's initials means ok to file
Indexing Deciding where to file
Coding Underlining subjects/name where paper is to be filed.
Sorting Papers face up, most recent on top.
Transferring a file means Sending from Active -> Inactive -> Closed.
Are used for temporary replacement of folders /charts Out guides / out folders
Card files with the names of the 12 months and numbered 1 - 13 in chronological order is referred to as tickler file
A person's surname referes to his/her last name
In filing, nothing comes before something
A numeric filing system is an indirect filing system, that would require a alphabetical cross-reference
A direct system is alphabetical and would not need a cross reference
Unit I last name (surname)
Unit II first name (given name)
Unit III middle
Deciding where to file a paper is know as indexing
Files that are reserved for current, on-going patients would be referred to as active
Gives support to the file folders and visually cut search time. Divider guides
When space is limited the best economical choice for filing would be open shelf / lateral
Micro - records are also know as____ which are mediums that photographed records are saved on microfilm/microfiche
Vital papers such as titles, deeds or other legal documents should be kept indefinitely
If patient is still living the case history is kept indefinitely
One example of a built-in safeguard to prevent misfiling is color coding
When there may be confusion over surnames, such as in the case of a female patient who has just married and taken on her husband's name the file should be cross-referrenced
Tax records should be kept in archives
A filing system is only as good as the ____ of everthing findability
Canceled checks should be kept 3 yrs in fireproof cabinet then indefinitely in dead storage
Another name for a terminated patient file is closed file
Financial statements such as payroll, records, active correspondence, triage notes, are kept 7 years
Insurance policies, cancelled checks are kept current policy in fireproof cabinet expired policies thrown away unless there is a cse pending.
Policies that are kept indefinitely Professional liabilty polices.
Created by: jr87