Numbering and Filing Methods
Quiz yourself by thinking what should be in
each of the black spaces below before clicking
on it to display the answer.
Help!
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| Batch filing | Filing specific types of records (e.g., Emergency Department) in a pocket folder, by terminal digit.
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| Color coding | Assignment of a color to each digit of a medical record number.
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| Drop filing | Placing loose documents into the medical record file folder without fastening them into the proper area of the record.
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| File guide | Guides placed into the files to show where the terminal and secondary digits start.
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| Episode of care | Each separate occurrence in which the patient receives hospital care.
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| Master patient index | An index of all patients ever treated at a healthcare facility.
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| Middle digit filing | A method of filing in which the middle pair of digits, in the medical record number, are primary.
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| Outguide | A card or form that replaces a record removed from the files. It shows the new location of the record.
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| Serial-unit filing | A filing system in which the patient is assigned a new medical record number with each hospital encounter and in which old records are refiled under the new number.
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| Straight numeric filing | A filing system in which the records are filed sequentially, as the numbers are assigned.
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| Terminal digit filing | A numerical filing system used to distribute records evenly throughout the file area.
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| Unit record | A record containing the documentation of all encounters (inpatient, outpatient, and emergency room) with the healthcare facility for one patient.
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| Volume | An additional file folder created when the patient's medical record documentation exceeds the capacity of the original file folder.
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Created by:
yunue03
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