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Course 9 Vol 3

QuestionAnswer
How are concepts of communication preparation universal? The basic philosophy and guidance for effective writing and speaking are the same.
What is effective communication? Any communication that results in the receiver interpreting your message as you intended.
For what three reasons do we generally try to communicate with each other? We communicate to direct, influence or inform our audience.
Explain the two audience concept as it applies to communication? Every communication has a sending and receiving audience.
Name five different patterns used when organizing a presentation. 1. Topical 2. Time or Chronological 3. Reason 4. Problem-solution; spatial or geographical 5. Cause-and-Effect
What are five types of support? 1. Definitions 2. Examples 3. Comparisons 4. Testimony 5. Statistics
In what manner did Socrates describe speech? How did this correlate to a speech structure? Socrates analogized the parts of a speech to a body of an animal having a head(Introduction), body, and tail(Conclusion).
What is a brainstorming activity in which you allow your unorganized thoughts to flow onto paper, connecting like items/thoughts as you progress? Mind Mapping
What are the outlining Formats? 1. Scratch 2. Formal 3. Informal 4. Talking Paper
What do the terms "faulty analogy,"asserted conclusion","loaded question", and"non sequitur" have in common? They are examples of flaws, or fallaciesin logic.
How are transitional devices valuable tools when arranging the elements of your message? Transitional devices, when woven skillfully into your message, can assist your audience in following your train of thought.
What are the three areas to focus on when writing a paper? 1. Technical Accuracy and Coverage 2. Arrangement and Flow 3. Readability and Mechanics
What are the three areas to focus on when preparing a speech? 1. Technical Accuracy and Coverage 2. Arrangement and Flow 3. Presentation and Delivery
Why is "extemporaneous" approach to speaking appealing? It is the least hostile and most intimate form of communicating with your audience.
What three components are evaluated in the introduction of a written or spoken presentation? 1. Purpose 2. Motivation 3. Overview
What section is used to evaluate punctuation, grammar, and spelling? Readability and mechanics.
In which part of a speech or written presentation would you evaluate the use and integration of transitions? Organization
What are three responsibilities of commanders and supervisors-their staffs and subordinates-when it comes to organizational communication? Keep communication channels open, maintain an environment conducive to communication; and communicate effectively.
In what way can organization personnel verify whether they are engaging critically and constructively in the exchange of ideas? By completing a short, self-diagnostic exercise that reveals personal but applicable barriers to communicating.
Name and define barriers that can hinder effective communications? They are organizational, language, managerial, and psychological.
What are the steps in overcoming communication barriers? Establish an organizational policy that defines lines of responsibility and authority, establishes communications channels, provides a climate for effective communication, and keeps key people informed. Increase skills in written and oral expression.
How do communications flow within an organization? Communications flow in three directions-upward, downward, and lateral.
Often,what is the result of communications having to pass through many organizational levels? It often causes a delay in communications and creates chances for distortion of the original message.
The misuse of abstractions and a lack of common core experience are main contributors to which communication barrier? They are the the main contributors to language barriers.
What kind of noun refers to object that humans can directly experience? Concrete
What kind of noun is one that tends to be vague and open to interpretation? Abstract
What is the direct result of our social instinct to band together in groups? Clique
What are the four steps in the process of writing? 1. Prewriting 2. Drafting 3. Editing 4. Revising
What five steps are involved in the prewriting phase? 1. Selecting your purpose and objective 2. Analyzing your audience 3. Researching your subject 4. Selecting a pattern 5. Outlining
When writing your draft, what areas should you focus on? 1. Introduction 2. Body 3. Conclusion 4. Transitions 5. Support
During the editing phase, what specifically are you looking for? Look for basic grammatical errors and correct format.
What phase is a finishing step to improve the communication based on the editing phase and the feedback from the reviewers? Revising Phase
What is sentence unity? All the parts of the sentence matching in number, verb, possession, etc.
What are the four types of sentences? 1. Simple 2. Compound sentence 3. Complex 4. Compound-complex
Name the standard sentence mechanics you should be aware of when writing. Punctuation, capitalization, and abbreviation.
What are the common obstacles to sentence coherence? 1. Faulty order of sentence parts and misplaced modifiers 2. Faulty parallelism 3. Faulty relationship of ideas
What are the three basic components of a paragraph? 1. Topic sentence 2. Support sentence 3. Closing sentence
What is the basic concept of paragraph coherence? All of the paragraph parts should be arranged so that their relationship is clear to the reader.
What are some examples of transitional devices you can use to show a contrasting relationship? But, still, however, nevertheless, and yet.
Considering the point of view for your communication, describe how writing in the second person is done? The second person is the person spoken to; using the second person allows the writer to maintain some personal relationship with the reader.
Describe the three common forms of tense you will use in your communication. (1) Past (2) Present (3) Future
What does the voice of your writing indicate? Voice shows if the subject acts or is acted upon.
How do you use number to maintain paragraph coherence? If the controlling idea is singular, you keep all the references to it singular.
The primary objective is to get your ideas down on paper in some form so you can edit and revise.
Each time your work is edited, what should the editor be reading for? Content, arrangement and flow, and readability and mechanics.
What is the definition of a bullet statement? A concise, written statement of a single idea or a single accomplishment and the impact.
What form of communication does the construction of a bullet statement resemble? The wording of a telegram.
Name the types of bullet statements. Single idea and single accomplishment.
Explain the following formula: SAB=SAC+2. A single accomplishment bullet consists of the following attributes: specific, accurate, concise, single accomplishment/achievement, and impact.
What are the attributes of an effective bullet statement? * Specific * Accurate * Concise
What are the three most common uses for bullet statements in the Air Force? 1. EPR 2. Award/Decoration Nomination 3. Talking Paper
How many types of accomplishment bullet statements are there? Name them. 1. Action verb bullet 2. Modified verb bullet 3. Specific achievement bullet
What is an SIB? Single Idea Bullet
Where would you most likely use an SIB? EPR, award/decoration nomination, talking paper.
Where would you most likely use an SAB? EPRs, Award/Decoration Package.
What are the phases of the speaking process? * Prewriting * Drafting * Editing * Presentation Phase
What is the definition of a rhetorical question? A rhetorical question is one requiring no answer; it's answer is usually obvious.
When starting a presentation, what are some attention-getting devices you might consider? Rhetorical questions; direct questions; quotations; illustrations; a startling statement; unusual or dramatic devices; and references to the importance of the theme.
What is the purpose of the overview step in the process of speaking? The overview step provides the audience with a road map of the information that is to follow.
What should be accomplished during the summary? The summary should restate the main points, the relationship between points, and the specific objective of the presentation.
What devices are used to ensure the continuity of thought? Transitions and interim summaries are used to ensure the continuity of thought.
How many types of physical behaviors are there? Name them. There are three types of physical behavior: 1. Eye Contact 2. Body Movement 3. Gestures
According to Dr. Kline, what are the properties of voice? * Quality * Intelligibility * Variety
Upon what factors does the intelligibility of a presentation depend? * Articulation * Pronunciation * Vocal Pauses * Overuse of stock expressions * Substandard Grammar
What fundamentals of speech add variety to a presentation. * Rate * Volume * Force Pitch * Emphasis
Created by: cranej76