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Course 9 Vol 3
| Question | Answer |
|---|---|
| How are concepts of communication preparation universal? | The basic philosophy and guidance for effective writing and speaking are the same. |
| What is effective communication? | Any communication that results in the receiver interpreting your message as you intended. |
| For what three reasons do we generally try to communicate with each other? | We communicate to direct, influence or inform our audience. |
| Explain the two audience concept as it applies to communication? | Every communication has a sending and receiving audience. |
| Name five different patterns used when organizing a presentation. | 1. Topical 2. Time or Chronological 3. Reason 4. Problem-solution; spatial or geographical 5. Cause-and-Effect |
| What are five types of support? | 1. Definitions 2. Examples 3. Comparisons 4. Testimony 5. Statistics |
| In what manner did Socrates describe speech? How did this correlate to a speech structure? | Socrates analogized the parts of a speech to a body of an animal having a head(Introduction), body, and tail(Conclusion). |
| What is a brainstorming activity in which you allow your unorganized thoughts to flow onto paper, connecting like items/thoughts as you progress? | Mind Mapping |
| What are the outlining Formats? | 1. Scratch 2. Formal 3. Informal 4. Talking Paper |
| What do the terms "faulty analogy,"asserted conclusion","loaded question", and"non sequitur" have in common? | They are examples of flaws, or fallaciesin logic. |
| How are transitional devices valuable tools when arranging the elements of your message? | Transitional devices, when woven skillfully into your message, can assist your audience in following your train of thought. |
| What are the three areas to focus on when writing a paper? | 1. Technical Accuracy and Coverage 2. Arrangement and Flow 3. Readability and Mechanics |
| What are the three areas to focus on when preparing a speech? | 1. Technical Accuracy and Coverage 2. Arrangement and Flow 3. Presentation and Delivery |
| Why is "extemporaneous" approach to speaking appealing? | It is the least hostile and most intimate form of communicating with your audience. |
| What three components are evaluated in the introduction of a written or spoken presentation? | 1. Purpose 2. Motivation 3. Overview |
| What section is used to evaluate punctuation, grammar, and spelling? | Readability and mechanics. |
| In which part of a speech or written presentation would you evaluate the use and integration of transitions? | Organization |
| What are three responsibilities of commanders and supervisors-their staffs and subordinates-when it comes to organizational communication? | Keep communication channels open, maintain an environment conducive to communication; and communicate effectively. |
| In what way can organization personnel verify whether they are engaging critically and constructively in the exchange of ideas? | By completing a short, self-diagnostic exercise that reveals personal but applicable barriers to communicating. |
| Name and define barriers that can hinder effective communications? | They are organizational, language, managerial, and psychological. |
| What are the steps in overcoming communication barriers? | Establish an organizational policy that defines lines of responsibility and authority, establishes communications channels, provides a climate for effective communication, and keeps key people informed. Increase skills in written and oral expression. |
| How do communications flow within an organization? | Communications flow in three directions-upward, downward, and lateral. |
| Often,what is the result of communications having to pass through many organizational levels? | It often causes a delay in communications and creates chances for distortion of the original message. |
| The misuse of abstractions and a lack of common core experience are main contributors to which communication barrier? | They are the the main contributors to language barriers. |
| What kind of noun refers to object that humans can directly experience? | Concrete |
| What kind of noun is one that tends to be vague and open to interpretation? | Abstract |
| What is the direct result of our social instinct to band together in groups? | Clique |
| What are the four steps in the process of writing? | 1. Prewriting 2. Drafting 3. Editing 4. Revising |
| What five steps are involved in the prewriting phase? | 1. Selecting your purpose and objective 2. Analyzing your audience 3. Researching your subject 4. Selecting a pattern 5. Outlining |
| When writing your draft, what areas should you focus on? | 1. Introduction 2. Body 3. Conclusion 4. Transitions 5. Support |
| During the editing phase, what specifically are you looking for? | Look for basic grammatical errors and correct format. |
| What phase is a finishing step to improve the communication based on the editing phase and the feedback from the reviewers? | Revising Phase |
| What is sentence unity? | All the parts of the sentence matching in number, verb, possession, etc. |
| What are the four types of sentences? | 1. Simple 2. Compound sentence 3. Complex 4. Compound-complex |
| Name the standard sentence mechanics you should be aware of when writing. | Punctuation, capitalization, and abbreviation. |
| What are the common obstacles to sentence coherence? | 1. Faulty order of sentence parts and misplaced modifiers 2. Faulty parallelism 3. Faulty relationship of ideas |
| What are the three basic components of a paragraph? | 1. Topic sentence 2. Support sentence 3. Closing sentence |
| What is the basic concept of paragraph coherence? | All of the paragraph parts should be arranged so that their relationship is clear to the reader. |
| What are some examples of transitional devices you can use to show a contrasting relationship? | But, still, however, nevertheless, and yet. |
| Considering the point of view for your communication, describe how writing in the second person is done? | The second person is the person spoken to; using the second person allows the writer to maintain some personal relationship with the reader. |
| Describe the three common forms of tense you will use in your communication. | (1) Past (2) Present (3) Future |
| What does the voice of your writing indicate? | Voice shows if the subject acts or is acted upon. |
| How do you use number to maintain paragraph coherence? | If the controlling idea is singular, you keep all the references to it singular. |
| The primary objective is to get your ideas down on paper in some form so you can edit and revise. | |
| Each time your work is edited, what should the editor be reading for? | Content, arrangement and flow, and readability and mechanics. |
| What is the definition of a bullet statement? | A concise, written statement of a single idea or a single accomplishment and the impact. |
| What form of communication does the construction of a bullet statement resemble? | The wording of a telegram. |
| Name the types of bullet statements. | Single idea and single accomplishment. |
| Explain the following formula: SAB=SAC+2. | A single accomplishment bullet consists of the following attributes: specific, accurate, concise, single accomplishment/achievement, and impact. |
| What are the attributes of an effective bullet statement? | * Specific * Accurate * Concise |
| What are the three most common uses for bullet statements in the Air Force? | 1. EPR 2. Award/Decoration Nomination 3. Talking Paper |
| How many types of accomplishment bullet statements are there? Name them. | 1. Action verb bullet 2. Modified verb bullet 3. Specific achievement bullet |
| What is an SIB? | Single Idea Bullet |
| Where would you most likely use an SIB? | EPR, award/decoration nomination, talking paper. |
| Where would you most likely use an SAB? | EPRs, Award/Decoration Package. |
| What are the phases of the speaking process? | * Prewriting * Drafting * Editing * Presentation Phase |
| What is the definition of a rhetorical question? | A rhetorical question is one requiring no answer; it's answer is usually obvious. |
| When starting a presentation, what are some attention-getting devices you might consider? | Rhetorical questions; direct questions; quotations; illustrations; a startling statement; unusual or dramatic devices; and references to the importance of the theme. |
| What is the purpose of the overview step in the process of speaking? | The overview step provides the audience with a road map of the information that is to follow. |
| What should be accomplished during the summary? | The summary should restate the main points, the relationship between points, and the specific objective of the presentation. |
| What devices are used to ensure the continuity of thought? | Transitions and interim summaries are used to ensure the continuity of thought. |
| How many types of physical behaviors are there? Name them. | There are three types of physical behavior: 1. Eye Contact 2. Body Movement 3. Gestures |
| According to Dr. Kline, what are the properties of voice? | * Quality * Intelligibility * Variety |
| Upon what factors does the intelligibility of a presentation depend? | * Articulation * Pronunciation * Vocal Pauses * Overuse of stock expressions * Substandard Grammar |
| What fundamentals of speech add variety to a presentation. | * Rate * Volume * Force Pitch * Emphasis |
Created by:
cranej76