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Chapter 8
Human Relations/Communication
| Question | Answer |
|---|---|
| Folder | Folded cover or container that holds records |
| Surname | individuals last name |
| Subject filing | Alphabetical arrangement of records filed by topic or grouped under a main theme |
| Tab | Projection above the body of a folder or guide; used for labeling |
| Tickler file | Chronological file system that calls attention to future dates of appointments or business matters; a follow-up file that "tickles" the memory |
| Indexing unit | Parts of a patient's name that has been separated into components (units) to be considered when filing |
| Alphabetic filing | Arrangement of names in alphabetical sequence according to filing units |
| Lateral file | Cabinet in which records are stored perpendicular to the opening of the file; also called vertical file |
| Encryption | Encoding of computer data for security purposes, making data appear like gibberish to unauthorized computer users |
| Caption | Name or number used in a filing system under which records are filed |
| Charge- out-system | Procedure in a filing system provided to account for items removed from the files |
| Electronic files | - Collection of related data stored under a single title in a computerized system |
| Purge | Procedure used in filing to remove outdated files or items from files, folders, or computer disks |
| Password | Secret word, phrase, code, or symbol input for security purposes to identify the authorized computer user who wishes to gain access to the computer system |
| Backup | Duplicate data file; equipment designed to complete or redo an operation if primary equipment fails |
| Association of Records Managers and Administrators (ARMA international) | Nonprofit records management association organized to promote research and provide standardized filing guidelines |
| Diagnostic file | Information based on the characteristics of a disease or illness learned from patient case histories and filed for reference |
| Virus | Hidden program that enters a computer by means of an outside source, such as software, CD, or online services; can be harmless (flashing an on-screen message) or harmful |
| Binder file folder | Document container with clamps for securing data |
| Numerical filing | Arrangement of records in number sequence |
| Databases | Collection of data (information) stored electronically |
| Guide | Pressboard sheet or metal divider used in a filing system to guide the eye to a section of a file and to provide support for records |
| Scores | Creases along the lower front flap of a file folder that unfold to allow the folder to expand |
| Label | Sticker used in filing that attaches to the file folder tab or other part of a folder; it may carry a caption or color code |
| Commercial filing system | Customized guides and folders manufactured for professional office use |
| Download | Process of transferring data (file or program) from a central computer to a remote computer |
| Cut | Term used in filing to describe the size of the tab on the back of a file folder; usually expressed as a fraction, for example, one-half cut |
| Out Guide | Manila sheet or folder inserted when a file is taken from a file drawer or cabinet to signal that it has been removed from the file; a substitution card |
| Downtime | Period during which a computer is malfunctioning or not operating correctly |
| Open-shelf files | Cabinets with horizontal shelves for record storage |
Created by:
Tonedeoliveira
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