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Chapter 1
Being a Medical Records/ Health Information Clerk
Term | Definition |
---|---|
Assembly | Arranging the documents of the medical record in a specified order after the discharge of the patient. |
Authorization | A signed consent of the patient or his or her representative to release confidential information. |
Compromise care | To make the patients care less effective. |
Contract service | A company hired to perform a function when the health information management department is unable to manage the amount of work, such as transcription of dictation. |
Discharge summary | A report, dictated by the physician at the end of hospitalization, that details the diagnoses and treatment given. |
Health information management department | The department, in a healthcare facility, responsible for maintaining security and confidentiality of patient records and for promoting responsible use of the records in a patient care. |
Indexing | Assigning a document to the correct patient, document type, and episode of care in an optical imaging system. |
Loose documents | Documents received by the health information management department, after the patient has been discharged, that must be places in the record. |
Medical record | A multiform document detailing the patient's diagnoses, diagnostic testing, and treatment given during an encounter with the hospital. Portions of the record may be computerized. |
Medical transcription | Interpretation and typing of reports dictated by physicians and other healthcare personnel. |
Misfile | To file a record or document in the wrong location. |
Operative report | A report dictated by the surgeon detailing the surgical procedure and findings. |
Optical imaging system | A computer system in which documents are converted to computer images that can be viewed simultaneously by multiple users. |
Quality control | Review of documents that have been scanned into an optical imaging system to ensure that they are legible and have been indexed correctly. |
Scanning | The process of converting a paper document into a computer image. |