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key control
| Question | Answer |
|---|---|
| Key control will include methods for ensuring that only authorized staff members | control all locking devices and keys/locks are used effectively to ensure the safety and security of the facility |
| Security keys, if lost or duplicated may facilitate | an escape or jeopardize the security of the facility, |
| Key Issue and Accountability At the beginning of each watch, the on-coming area sergeant will | confirm that all keys in his area of responsibility are accounted for by number of sets and key ring numbers |
| All keys not present in the area's key box must be | logged out to the member issued those items on the Supervisors Security/Sanitation Accountability Report (P-1616) |
| Operational keys passed on from one officer to the next will be | logged in the column titled "Issued Key Ring |
| Emergency keys and safety equipment issued from the area's key box will be logged in the "Comments" | section with the time issued and time returned |
| Any discrepancies must be | resolved before the off-going watch personnel are relieved |
| Logbooks will be used for this purpose in the areas not utilizing | a Supervisors Security/Sanitation/Accountability Report (P-1616) |
| Each set of operational and emergency keys will have a | metal tag attached for identification |
| The key rings will be | bonded closed |
| Any employee inadvertently carrying operational keys home will be required to immediately return to the facility with the operational keys. Each member will be personally | issued staff keys that provide access to all officer |
| Supervisors will at regular intervals | inspect keys issued to staff members: All employees will account for their facility keys: at all times |
| In the event a key or a set of keys is discovered lost or damaged | the staff members will immediately notify his supervisor and submit anP-0004) |
| the supervisor will ensure that | 1. The Watch Lieutenant is notified immediately 2. Efforts to locate a lost key |
| In the event the lost key or set of keys cannot be located | a General Offense/Incident Report will be submitted no later than the end of the staff member's tour of duty |
| A Noteworthy Incidents Report is completed appropriately | on the agency intranet to include all of the information in 1-3 above and what efforts were made to locate the keys |
| Upon transfer or termination of employment with the Sheriff's Office | or when otherwise requested, all issued keys will be promptly returned by the staff member |
| During normal business hours the keys will be turned in to | the Security Unit |
| After hours and on weekends | the keys will be turned in to the on- duty Watch Lieutenant: who will ensure they are returned to the Security Unit |
| Unauthorized possession, alteration, marking, duplication, manufacture, or making impressions | of keys by staff members is prohibited |
| Any known incident | will be reported in writing to the Assistant Chief. B. If criminal acts are involved: the staff member may be referred for prosecution |
| Staff members may also be subject | to disciplinary action. |
| Handling of Keys A. Staff members will not leave keys | unattended at anytime while on duty |
| Operational keys not in use | will be kept in an approved secured location |
| Keys carried by staff members | will be secured on their person |
| Keys will be physically handed from one staff member to another | not thrown or slid |
| Keys will not be left unattended in locks | or used to lift or pull open a lockable door or hatch |
| Force will not be used | to operate any locks |
| If a locking mechanism is binding or malfunctioning | Under no circumstance will an inmate be permitted: to handle any keys |
| Staff members will not make reference | to key numbers or lock identification information in the presence of inmates or visitors |
| The PDF emergency operational keys are categorized as follows | 1. East emergency 2. West emergency and 3. Core emergency |
| Replacement Keys The broken portion of the key will be placed in an envelope attached to a P-0004 Form | addressed to the Security Sergeant |
| Remove the broken portion from the lock | if possible and if unable, contact building maintenance by phone or emai |
Created by:
sgtnGee
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