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employee record
protected Health Information
| Question | Answer |
|---|---|
| The Health Insurance Portability and Accountability Act of 1996 Public Law 104–191 | was enacted on August 21, 1996 |
| Sections 261 through 264 of HIPAA require the Secretary of HHS to publicize standards | for the electronic exchange, privacy and security of health information |
| In accordance with the HIPAA Federal Law | State Law (FSS 400.494) and the Civil Service and Personnel Rules and Regulations 10.03 (c) |
| no employee may maintain a medical file | or have in their possession medical documentation on another employee |
| Any medical documents that can specifically identify an employee | must be forwarded to the Personnel Division of the Jacksonville Sheriff's Office to be placed in a secured medical file |
| Documents released from the Personnel Division or contained in accreditation files | must have all personally identifiable information redacted |
| Documents released from the Personnel Division or contained in accreditation files | must have all personally identifiable information redacted |
| Examples of medical documents include prescriptions, doctor’s notes, physical therapy documentation | and written information regarding an employee’s mental or physical condition |
| No employee or supervisor will have medical documentation | for another employee in their possession |
| No supervisor should accept medical documentation | from a subordinate |
| Once received, the Personnel Division is responsible for notifying | the supervisor of an employee’s medical restriction(s) if applicable |
Created by:
sgtnGee
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