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3DO51

Knowledge Operations CDC Both Volumes

QuestionAnswer
What gives the reader a reference trail to follow when a document is located somewhere else? cross-reference sheet
when using additional copies of a record for cross-reference location identified? Mark each copy by circling the appropriate file code showing where the duplicate copies are filed.
cross-referencing provides more reliable files service as long as... excessive cross-referencing is avoided
what determination must be made before a record can be loaned to an authorized person? period of time the record is needed.
what is disposition when dealing with Air Force record? Actions taken with inactive records
What is disposition based when dealing with Air Force records? Time period or event
How does the records disposition program play a key role in the management of Air Force records? Economic and efficient management
How are long-term paper records 10 years or older handled? Retired to authorized federal records centers
Who is authorized to approve the permanent retention of records? Archivist of the united states
When units change status but do not change function or mission, files are... Continued and cutoff the same way and at the same time as if no change of the status had occurred.
The emergency disposal of records, without regard to tables and rules, is applied when the records... are a menace to health, life, or property
What is the first part of the plan when developing a vital records plan? Description of the records
Which of the following is not a cutoff period? Quarterly
At least how many years remaining retention must records have to be shipped to a federal records center? three
What type of records does the SF135, Records Transmittal and Receipt, identify? Retirement to a federal records center, staging center, or transfer to another organization.
What type of records does the staging are store? Permanent and temporary
Who approves a waiver to keep small volumes of 2 to 8-year retention records in the current files area? Base records manager (BRM)
To recycle Privacy Act (PA) material, what must recycling contracts include? Specific contract clause on safeguarding privacy material until its destruction
Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation to? records manager (RM).
Which of the following is an objective for determining retention? How much Air Force documentation is really essential
What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, and other presidential document The Federal Register
What is one of the duties of the Air Force Federal Register Liaison Office(AFRLO)? Provide advice/guidance to Air Force personnel on publishing rules and notices
The Department of Defense's (DOD) policy on providing information on its activities in an open manner to the general public is to provide a maximum amount and timely information concerning its activities.
Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information Act (FOIA) requestor? Freedom of Information Act(FOIA) manager
Who is the focal point for the Freedom of Information Act(FOIA) portion of the installation web site? FOIA manager
Who finds and provides the requested records and helps to determine whether to release the records? Office of Primary Responsibility (OPR).
Freedom of Information Act (FOIA) request categorized as simple involve records that are small in volume
Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds a record from release because they determined the record is exempt under one or more of the exemptions? Secretary of the Air Force
An official system of records must be Authorized by law or executive order
Who is the focal point in a functional area for general Privacy Act(PA) questions? PA monitors
What type of request allows other Air Force directives to give individuals access to Privacy Act(PA) records? Functional
To avoid conflicts or discrepancies, the best possible source for collecting personal data is the subject of the record
When working with Privacy Act(PA) information, if more protection is needed for a system of records, be sure to balance the additional protection measures against risk and cost
What is used to determine the disposal of Privacy Act (PA) records? Records Retention Schedule
Which element of a privacy act (PA) statement shows the reason you are collecting the information? purpose
What type of information should be considered and protected as For Official Use Only (FOUO)? Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act.
What actions are appropriate when unauthorized disclosure for official use only(FOUO) records occurs? Appropriate administration actions to fix the cause, disciplinary actions as needed, and notify the originating organization
When should For Official Use Only (FOUO) markings a\on a file or document be terminated? When circumstances indicate the information no longer requires protection from public disclosure
Which of the processes is not a step in the publishing process of electronic products? Producing
Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official Air Force publications and forms? Only civilian employees or military members of the Air Force
A special review of a publication or form is conducted when the OPR decides a publication needs to be changed before its two-year review
When should you establish a formal paper version requirement for publications? mission-related need only
Administrative changes to publications do not affect subject matter content, authority, purpose, and application.
Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) records system that $5,000.00
To reduce costly, ineffective, and redundant information collection and reports management programs' Purpose
What is the management tool used to monitor and control internal reporting requirements? Reports control symbol
Created by: khyfly21