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QuestionAnswer
archives Facilities where records of an organization are preserved because of their continuing or historical value.
ARMA International A professional group interested in improving educational programs in schools and industry and providing on-the-job knowledge about records and information management.
document imaging An automated system for scanning, storing, retrieving, and managing images of paper records in an electronic format
e-commerce An electronic method to conduct business communication and transactions over networks and through computers.
electronic data interchange (EDI) A communication procedure between two companies that allows the exchange of standardized documents (most commonly invoices or purchase orders) through computers.
electronic fund transfer (EFT) A system and procedures that provide for electronic payments and collections.
electronic mail (e-mail) A system that enables users to compose, transmit, receive, and manage electronic documents and images across networks.
electronic record A record stored on electronic media that can be readily accessed or changed.
enterprise content management (ECM) Technologies, tools, and methods used to capture, manage, store, preserve, and deliver content across an enterprise.
external record A record created for use outside an organization.
important records Records that assist in performing a firm's business operations and, if destroyed, are replaceable, but only at great cost.
internal record A record that contains information needed to operate an organization.
Internet A worldwide network of computers that allows public access to send, store, and receive electronic information over public networks.
ISO 15489 A standard for records management policies and procedures.
management The process of using an organization's resources to achieve specific goals through the functions of planning, organizing, leading and controlling.
nonessential records Records that have no predictable value to the organization after their initial use and should be destroyed after use.
record Stored information, regardless of media or characteristics, made or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time.
record life cycle The life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition.
records management The systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage, and retrieval, to their ultimate disposition.
records system A group of interrelated resources - people, equipment and supplies, space, procedures, and information - acting together according to a plan to accomplish the goals of the records and information management program.
reference document A document that contains information needed to carry on the operations of a firm over long periods of time
transaction document A record used in an organization's day-to-day operations.
useful records Records that are helpful in conducting business operations and may, if destroyed, be replaced at slight cost.
vital records Records, usually irreplaceable, which are necessary to the continued operation of an organization.
World Wide Web A part of the Internet that contains HTML documents that can be displayed and searched using web browser programs
Created by: JaimeCox
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