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3D051 Vol 1
CDC 3D051 Unit 1-5
| Question | Answer |
|---|---|
| The Air Force Portal provides essential online resources for the Air Force at a single location, and it also does the following except? | provide faster, reliabe service |
| Who is the approval authority for the publinc Web pages? | Unit Commander |
| What information is required for all top-level private Web pages? | Web page maintainer's organization, commerical and DSN phone number, and email. |
| Who is the approval authority for the private Web pages? | Unit Commander |
| What is the primary prupose of managing Air Force information? | Effectively and efficiently enhance the Air Force mission |
| Which of the following are ways we manage information in support of information resources management? | Security and privacy |
| What stage of the life cycle management provides preservation? | Storage |
| What is the objective of the electronic communications program? | Create clear, efficient, and effective communications |
| Which plain language element emphasizes the need to put your main message up front? | Logical organization |
| Which plain language element reinforces the message that the document is intended for the reader? | Pronouns |
| On the average, about what percentage of communication do you write in active voice to communicate effectively? | 75 |
| Which is not a Form Memorandum? | Fill out |
| What type of Air Force correspondence receives the most indorsements? | Memorandums |
| What typpe of memorandum for record is an in-house document to record information that would otherwise not be recorded in writing? | Separate page |
| Multipurpose written briefs that provide information, forward items of interest, or summarize problems are? | bullet background papers |
| Who has the responsibility to ensure the intended receiver receives the tasking? | Sender |
| When an AutoArchive storage process is used what type of folder is created? | Personal |
| Once an item is archived how is it deleted? | Manually |
| What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close of business? | Store in a classified storage container |
| Which mail class is for use only by authorized publishers and registered news agents? | Periodicals |
| When should you use certified mail? | When required by law or Department of Defense(DOD) or Air Force directives |
| What two items, used together, enable us to trace a container from the sender through the base information transfer system into the US Postal Service, and on to the receiver? | Container numbrs and DD Form 2825, Internal Receipt |
| Which is an accurate example of an accountable countainer number? | UUB-08-058 |
| The best choice for ensuring accountable containers stay in a controlled environment is to mail them? | registered |
| What level of damage to national secrity could reasonably be expected if unauthorized disclosure of Top Secret information occurred? | Exceptionally grave |
| What type of classification decision involves information that is paraphrased or restated? | Derivative |
| What is knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation? | Infraction |
| What must you do when you find classified material out of proper control? | Take custody of the material and safeguard it |
| What is not a factor in releasing classified information? | Rank |
| Who determines whether the recipient has a legitimate need for access to the classified information? | Possessor |
| Top Secret material should never be sent | through the base information tranfer system |
| When is an outer container not required for transfer of classified information? | Secret and below being entered into the base information transfer system |
| What must you do when you mail materials of different classifications in one package? | place all material in a single container |
| When you mail classified material,address containers to the | office that is to take action on it |
| Air Force units at what level must document their organization, function, and activites and preserve their records by implementing effective lifecycle management procedures within their areas of responsibility? | Every |
| Which of the following is not an example of an Air Force record? | musuem material |
| What type of record is created when the Air National Guard (ANG) is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency? | federal only |
| Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within? | 3 months |
| Who appoints a records custodian? | Chief of the Office of Records |
| Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained? | Records custodian |
| By filing out summary information for documents you create, your final records will be | easier to manange and retrieve |
| How does the Air Force Records Information Management System (AFIRMS) ensure standardizatio and accurarcy of every record series? | Ensuring offices Air Force-wide use the same disposition instruction for records |
| What type of label does the Air Force Records Information Management System (AFIRMS) print? | Subdivision |
| The Air Force Records Information Management System (AFIRMS) generates a file disposition control label for | each iem listed on the file plan |
| How many disposition authorities (table and rule) are allowed per records series? | One |
| What identifies file records and provides the cutoff for the records? | disposition guide cards |
| Where are labels placed on the file folders? | placement is based on the needs of the office and is consistent |
| What information does not appear on a subdivision label? | cutoff |
| What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series number to be placed on the drawer label? | File plan |
| What should you remove from a document prior to filing? | Envelopes |
| Why is the file plan filed as the first item in a filing system? | To help retrieve filed documens efficiently |
| What gives the reader a reference trail to follow when a document is located somewhere else? | Cross-reference sheet |
| When using additional copies of records for cross-referencing, how is the cross-reference location identified? | Mark each copy by circling the appropriate file code showing where the duplicate copies are filed. |
| Cross-referencing provides more reliable files service as long as? | Excessive cross-referencing is avoided |
| What determination must be made before a record can be loaned to an authorized person? | Period of time the record is needed |
| What is “disposition,” when dealing with Air Force records? | Actions taken with inactive records |
| What is disposition based when dealing with Air Force records? | Time period or event |
| How does the records disposition program play a key role in the management of Air Force records? | Economic and efficient management |
| How are long-term paper records 10 years or older handled? | Retired to authorized federal records center |
| Who is authorized to approve the permanent retention of records? | Archivist of the United States |
| When units change status but do not change function or mission, files are? | Continued and cut off the same way and at the same time as if no change of status had occurred |
| The emergency disposal of records, without regard to table and rules, is applied when the records? | Are a menace to health, life, or property |
| What is the first part of the plan when developing a vital records plan? | Description of the records |
| Which of the following is not a cutoff period? | Quarterly |
| At least how many years remaining retention must records have to be shipped to a federal records center? | Three |
| What type of records does the SF 135, Records Transmittal and Receipt, identify? | Retirement to a federal records center, staging center, or transfer to another organization |
| What type of records does the staging center store? | Permanent and temporary |
| Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area? | Base records manager (BRM) |
| To recycle Privacy Act (PA) material, what must recycling contracts include? | Specific contracts clause on safeguarding privacy material until its destruction |
| Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to? | Records Manager (RM) |
| Which of the following is an objective for determining retention? | How much Air Force documentation is really essential |
| What is the official daily publication for rules, proposed rules, and notices of federal agencies and organizations, and other presidential documents? | The Federal Register |
| What is one of the duties of the Air Force Register Liaison Office (AFFRLO)? | Provide advice/guidance to Air Force personnel on publishing rules and notices |
| The Department of Defense’s (DOD) policy on providing information on its activities in an open manner to the general public is to provide? | A maximum amount of accurate and timely information concerning its activities |
| Who is responsible for preparing and coordinating on all proposed replies to a Freedom of Information Act (FOIA) requestor? | Freedom of Information ACT (FOIA) manager |
| Who is the focal point for the Freedom of Information Act (FOIA) portion of the installation web site? | FOIA manager |
| . Who finds and provides the requested records and helps to determine whether to release the records? | Office of primary responsibility (OPR) |
| Who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records? | Office of primary responsibility (OPR) |
| Freedom of Information Act (FOIA) requests categorized as simple involve records that are? | Small in volume |
| Who does a requester submit an appeal to, when a Freedom of Information Act (FOIA) office withholds a record from release because they determined the record is exempt under one or more of the exemptions? | Secretary of the Air Force |
| An official system of records must be? | Authorized by law or executive order |
| . Who is the focal point in a functional area for general Privacy Act (PA) questions? | PA monitor |
| What type of request allows other Air Force directives to give individuals access to Privacy Act (PA) records? | Functional |
| To avoid conflict or discrepancies, the best possible source for collecting personal data is? | The subject of the record |
| When working with Privacy Act (PA) information, if more protection is needed for a system of records, be sure to balance the? | Additional protection measures against risk and cost |
| What is used to determine the disposal of Privacy Act (PA) records? | Records Retention schedule |
| Which element of a Privacy Act (PA) statement shows the reason you are collecting the information? | Purpose |
| What type of information should be considered and protected as For Official Use Only? | Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act. |
| . What actions are appropriate when unauthorized disclosure of For Official Use Only (FOUO) records occurs? | Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization |
| When should For Official Use Only (FOUO) markings on a file or document be terminated? | When circumstances indicate the information no longer requires protection from public disclosure |
| Which of these processes is not a step in the publishing process of electronic products? | Producing |
| Who is authorized to serve as the point of contact for, provide coordination on, certify, and/or approve official Air Force publications and forms? | Only civilian employees or military members of the Air Force |
| A special review of a publication or form is conducted when? | the OPR decides a publication needs to be changed before its two-year review. |
| When should you establish a formal paper version requirement for publications? | Mission related need only |
| Administrative changes to publications do not affect subject matter? | Content, authority, purpose, and application |
| Up to what amount is the fine that may be imposed for maintaining a Privacy Act (PA) record system that has not been published in the Federal Register or for making an unauthorized disclosure? | $5,000.00 |
| To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collection and reports management programs’? | Purpose |
| What is the management tool used to monitor and control internal reporting requirements? | Reports control symbol |
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