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Volume 2. Data and Knowledge Management with AF Portal

What are the four classes of information in cognitive hierarchy? Data, Information, Knowledge and Understanding.
What must you do to data for it to become meaningful to the end user? It must be processed and organized.
How is metadata used? It describes how data is structured using a prescribed syntax and to associate the data with semantics.
What is cognition? The act of learning of integrating from various pieces of information.
What is the objective of transparency? To ensure that the process of transforming data into information used for decision making traceable, auditable and demonstrably proven, and making it authoritative (trustable).
Content delivery services deliver information assets to end users. These services can be of two types, what are they? Core data services and aggregation services.
What does the Services Oriented Enterprise provide? A means of achieving IT agility and flexibility to support rapidly evolving mission processes and changing goals and objectives.
How are data elements obtained? From data models and represent DOD data requirements.
What is a standard? Something that is measurable and repeatable.
What is data structure? A specialized format for organizing and storing data.
How are data structures organized? With the capability to request or query only the information necessary to fulfill a requirement.
What is a schema? The structured description of records.
What are physical data structures concerned with? How data resides in a database.
What are linked lists? Uses pointers to identify the order of items.
What do logical data structures allow users to do? View stored data in the database.
What are tables? A set of data elements (values) that is organized using a model of horizontal rows and vertical columns.
What is special about having a network data structure? The relationship from child-to-parent and the relationship from parent-to-child can be one too many.
What must you ensure before installing any software product on an operational Air Force computer? The local security officials have certified that appropriate actions have been taken to ensure the security of the system will not be degraded by the addition of the new software programs.
What security features should security software implement? To detect and respond to unauthorized attempts to change, circumvent, or otherwise violate security features. The system should also abort/suspend the unauthorized activity and record the incident in the audit log.
What restriction applies to maintenance activities? Restrict software maintenance to authorized maintenance personnel with the appropriate security clearance.
Why should you perform a security audit trail? To determine if the security features on your system are working.
What is the main purpose of a database? Make data independent of the program that uses it.
What is normalization? Process of organizing data into tables in such a way that the results of using the database are unambiguous.
Who is responisible for the technical implementation and maintenance of the database? Database Administrator.
What permissions can the DBA grant? Access, insert, delete, and modify existing data.
What is the DBA's final responsibility when managing the database structure? Updating the system documentation.
In a effort to combat situations we have little control over what should a Database Administrator consider using? Uninterruptable power supply (UPS)
To minimize database destruction how often should the database be backed up? Daily, weekly or monthly.
What is are sequential lists? Use the natural order of items.
What are views? Relational tables, but their data is calculated at query time.
What is the purpose of a portal? Be a major starting point for users when they connect to the Web.
What is a key enabler for the information technology task force? Air Force Portal.
What does the AF Portal provide as a key element in the AF enterprise architecture? Common virtual platform for access and sharing accurate information, a catalyst for reducing overlap and duplication among cross-functional information systems, and a means for doing self-service functions.
The AF Portal covers the spectrum of AF missions and processes to include what? Business, combat support and command and control processes.
What is the most important part of the Air Portal initiative? The user.
What does single-sign-on enable with the Air Force Portal? To enter their passwords once and gain access to all their applications with no further log-in.
Who works in collaboration with the content publishers to ensure information on the AF Portal is accurate and applicable with AFIs and AF Portal guidance? Content manager.
Who is considered the "owner" of some amount of content on the AF Portal? Content publisher.
Which form provides the ability to upload an individual's biography with picture or to manually type in all components to the form itself? Biography.
Which form provides the ability to create contact lists? Point of Contact.
Which form is used for uploading photos, clipart, and videos? Multimedia.
Which form is used for all types of content? Editorial.
Which form is used for compiling a list of links? URL.
What are the 2 main environments used to publish to the AF Portal? Development and Publishing.
What is the Publishing Center Portal environment used for? To enter data into inline publishing forms.
What is the primary purpose of the AF Portal production environment? Production. It is the "live" production environment.
How many sections are on a landing page and what are the sections called? There are 8 sections which consist of Page Tools, Header, Feature Portlet, Search, Block area, Left Navigational Pane, Right Navigational Pane and Contact the Content Manager.
What is the process of making content visible on the production environment of the AF Portal? Deployment.
Where must content be entered before it can be "deployed"? Publishing Center Portal (PCP)
What option do Content publishers use to keep users from clicking on channels and programs that contains no content? Off-line.
What must you do to use images from the AF Portal directory? The images must have been uploaded prior to creating the document.
What form is used to included links on the AF Portal? Editorial form.
What is Hypertext Markup Language? The set of markup symbols or codes inserted in a file intended for display on a Web browser page.
What are tags? Markups that define the structure of the Web page.
Home page files should be save with what file extension? .htm file extension.
What are the three parts of the tables? A row, a header to describe the data in the row or column and the data cell is a division of a row and contains table data.
When may you post personal information on publicly accessible DOD websites? Unless clearly authorized by law and implementing regulation and policy.
What must privacy and security notices clearly explain? Where the collection of sharing of certain information is voluntary, and notify users how to provide consent.
What is a Privacy Advisory? It informs the individual why the information is solicited and how it will be used.
What is Knowledge management? Managing an organization's knowledge-level information in a way that allows easy, usable access by members for use in decision-making.
What are the phases of knowledge management? Knowledge creation; knowledge capture and transfer; and knowledge delivery.
What are the 2 parts of Phase 1 Knowledge Creation? Data and information and knowledge.
What is the result when information is organized and abstracted to produce something that is useful, predictive, and expository to the decision-maker? Knowledge.
What are the 2 characterizations of Knowledge management capabilities? Technical and organizational.
What is a Technical Knowledge Management capability? Common collaborative capabilities and knowledge engines.
Communities of Interset are a collaborative group of users that must exchange inforamtion in pursuit of what? Their shared goals, interests, missions, or business processes.
What does Knowledge Based Operations provide? Integrated process engineering and control and management disciplines.
What does enterprise information management directly support? Knowledge Based Operations.
What is critical to building AF information superiority? Accurate, timely, and relevant information.
What principle describes business processes and logic to govern AF information? Enterprise Information Management.
Where on the AF Portal does it describe the COP and its capabilities? Help area.
What are the 3 community security practices? Open, restricted, and closed community.
What should be created first before creating any links? Link class.
What is the role of the change agent? Educating COP users and reorganizing COP contributors.
What are the 2 techniques talked about to help maintain interest in a COP? To e-mail a link to a document that may interest a specific COP member or group, or encourage COP members to use the Alert Feature.
What can an implementation plan help with? Assist the knowledge owner in the cultural change effort required to implement COP.
What is the first step to upload a graphic or image to a picture library? On the site page, click the site actions menu, and then click the create link.
When copying the URL, what part of the URL do you need? The relative URL.
A library with a default document template of "none" can only store documents of what particular file type? .JPG, .DOC, .PPT, ETC.
What are the 4 categories of lists and/or libraries? Libraries, tracking, communications, custom lists.
After you create a page what is your next step? Type a name and description for the list or library.
Who will set up all workflow settings? Central administrators.
SharePoint helps establish a collaborative site to enable what? Manage content across their organizations.
When a site is created, users can be added into what groups? Owner; members; approvers.
What are the 3 templates used most often and the most useful? Team site, blank site, and Wiki site.
How do you modify a Web part? Go to the page that the Web part is on and select site actions, edit page, click edit on the Web part you wish to edit and then select modify shared Web part.
Who is responsible for managing the permission, rights, and access to the site? Central administration.
What is the difference between "Everyone" and "Authenticated Users" group? The Authenticated Users group contains only members who have actually logged on, using an ordinary user account.
What are some capabilities of the search functions? Search everywhere in SharePoint; search almost any content source outside SharePoint; search all MS Office file types by default; and the user profile properties will be indexed.
What level of indexing and search features activated by default for all information stored in SharePoint? Central Administration.
In a library, what is the "default document template for the library: used for? The template is used to create a new document when the user clicks the new button in the library.
What is a parent node? Top end of the branch.
What is a child node? Bottom of the branch.
What is a root node? Top of the hierarchical tree.
What is denormalization? The process of deliberately violating data normalization techniques.
What are four functions that the Database Administrator performs? Managing the database structure and the DBMS; the data activity; and maintaining the data repository.
What are the symptoms of database fragmentation? Slow response to on-line inquiries, report extracts that take longer than normal and abnormally large database files.
In a library, what is the "default document template for the library" used for? To create a new document when the user clicks the new button in the library.
In the context of cognitive hierarchy, what is knowledge that has been synthesized and judgment applied to it in a specific situation to comprehend the situation's inner relationship? Understanding.
In the context of cognitive hierarchy, what is information analyzed to provide meaning and value or evaluated as to implications for the operation? Knowledge.
Data analyzed describes what level of cognitive hierarchy? Information.
Knowledge combined with judgment and experience describes what level of cognitive hierarchy? Understanding.
What objectives will the maturation of the services oriented architecture directly support? Secretary of the Air Force.
What is a data element? Physical representation of data entity attribute.
What term is a structured description of records used to describe database objects representations, and the relationships among them? Schema.
When storing data structures a group of ordered data items or elements defines what type of list? Linked
What term do you used to address the data item instead of addressing the entire size of the data item? Pointer.
What term describes a set of data elements or values organized by using a model of horizontal rows and vertical columns? Database table.
A tree structure within a hierarchical data structure is best used to diplay database records that have what type of fields? Repeated.
What is another data structure name for a network that is similar to a tree structure? Plex.
Who must test and certify user-developed software before installing it on an automated information system? Local security officials.
One method to provide protection of critical data against tampering is to control the physical access to the automated information system itself by using what? The least privilege concept.
One method a database administrator can maintain database access control is to limit a user access by doing what? Install keyboard locks.
What is the main purpose of a database? Make data independent of its programs.
What term best describes the process of organizing data into tables that result in the database being unambiguous as intended? Normalization.
What database normalization form has a type of entity dependency called transitive dependency? Third.
What term best describes the redundant storing of the customer name in the purchase order entity? Data denormalization.
What method is used by a database administrator to manage the updating of information on an enterprise's computer system? System documentation.
The database maintenance responsiblity that addresses disk fragmentation is the DBMS.
What causes database fragmentation? Gaps left in the database due to record deletions.
The database maintenance responsibility that maintains a collection of metadata, DBMS, software, code libraries, and editing tools is managing a Data repository.
What option is not a key element in the Air Force enterprise architecture of the Air Force Portal? Means for a faster reliable service.
Who is the most important part of the Air Force Portal initiative? User.
Who oversees organization's implementation of the Air Force Portal program? Content manager.
Who ensures the link in you web sites are maintained and in working order? Content publisher.
Which content publishing form is used to complete other forms as well as for its own uses? Editorial.
What environment do you use to enter or edit content into in-line publishing forms? Publishing center portal.
What environment does all Air Force users see when they sign on to the Air Force Portal? Air Force Portal production.
Content must be entered into what environment before it can be deployed? Publishing Center Portal.
What happens when you click the "Insert" button to import graphics? The insert/edit image widget closes.
What must you do as a Content Publisher for a user to use images from the Air Force Portal directory? The image must have been uploaded to the Air Force Portal directory prior to creating the document.
What is the highest-level element in a basic web document? HTML.
What section is all content to include text and more HTML code for formatting is placed in a basic web document? Body.
What does the Privacy Advisory on the public web sites inform users about? Why the information is solicited and how it will be used.
When may For Official Use Only material be placed on an Internet web site? Only if access to the site is limited to a specific target audience and the information is encrypted or password protected.
Knowledge Information implementation lead to all the following except Restricting that knowledge across your organization.
"Knowledge results when information is organized and abstracted to produce something that is useful, predictive and expository to the decision-maker," describes phase I.
"To use and exploit tacit information, the objective is not to explicitly capture knowledge for the purpose of managing it, but to provide capabilities which allow airmen to reach knowledge experts or centers of professional expertise," describes phase II.
"Technologies and processes enable efficient and targeted workflows, dynamic subscription proactive push, smart pull, and cross-mission collaboration," describes phase III.
When Communities of Interest are formed, they will not initially focus on developing Locations for implementation.
Which information using assets do knowledge based operations manage in an integrated environment? People, processes, and tools.
What goal is not one of the Knowledge Based Operations? Increase the creation of official Air Force information assests on paper.
What is the vision of Enterprise Information Management? Provide tools to empower users to exploit information in an enterprise-wide environment.
What type of Community of Practice workspace allows you to view its home page as well as all of its contents? Open.
What type of Community of Practice workspace allows you to view the home page, but not its content; as well as allowing you to check out the membership and purpose statement before applying for membership? Restricted.
A link class is a Logical grouping of similiar or related links.
To keep a Community of Practice working smoothly you should not Approve new members to keep certain topics or areas up to date.
Knowledge owners can maintain interest in a Community of Practice by doing all of the following except Make all content available and do not delete old content.
If you do not have a graphic or image uploaded to a SharePoint picture library and you want to load one, what is the next step? On the site page, click the site actions menu, and then click the create link.
SharePoint central administrators will set-up workflows, but are not capable of reassigning approvers.
Who has full control over the SharePoint site when establishing a collaborative site? Owners.
What information architecture goal provides a corporate portal interface with the necessary breadth of information sources required without overwhelming the user with an overly complicated environment? Taxonomy.
Which Windows server special group contains only members who have logged on using an ordinary user account? Authenticated.
What SharePoint features are activated by default for all information stored in the central administration level of SharePoint? Indexing and search.
Created by: bmgolden
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