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Agendas and Minutes

Purposes and Parts of Agendas and Minutes

Agenda a list of items to be discussed or acted upon in a meeting, event, or conference
Minutes used to describe the discussions, decisions, and actions that occurred during a business meeting
Agenda Heading section of an agenda that contains the organization name, date, location, and time of the meeting
Agenda Body section of an agenda that contains the time slots, topics, and speakers/presenters at a meeting, event, or conference
Minutes Heading section of minutes that contains the name of the organization or committee, the type of meeting, the date the minutes were keyed, and the location of the meeting
Call to Order formal declaration by the chairperson of the meeting that the meeting has officially begun including a description of the company, the date of the meeting, and the location
Attendance Record (Roll Call) list of members and visitors present and their titles and list of members absent
Approval of Minutes review of previous meeting's minutes by board members
Committee Reports progress reports presented by sub-committee chairs
Old Business unresolved discussions from a previous meeting discussed
New Business new topics and issues discussed
Adjournment notation of who ended the meeting and time the meeting was ended
Signature line includes the keyed name of the Recording Secretary and their handwritten name
Created by: dadehart