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Keyboard App Unit 2

Arkansas Keyboarding Applications Unit 2

TermDefinition
Attachment notation indicates that another document is attached to a letter
Attention line directs your document to a certain person or department within a company
Block format all parts of a letter (including paragraphs) begin at the left margin
Body the paragraphs that make up the main message
Complimentary close the ending or the farewell of the letter
Copy notation indicates that a duplicate of a letter is being sent to someone other than the addressee
Enclosure notation indicates that another document accompanies a letter
Letter address the location to which correspondence is being sent
Letterhead stationery that has information such as the company name, address, and telephone number printed on it
Mixed punctuation punctuation style for letters in which there is a colon following the salutation/greeting and a comma following the complimentary close
Modified block every line of this letter format starts flush with the left margin with a blank line between paragraphs; the address and signature blocks are lined up slightly to the right of the middle of the page
Name of writer the author of the document; keyed a QS below the complimentary close
Open punctuation no punctuation following the salutation or the complimentary close
Postscript additional text that may be added after a letter has been completed; can be used to include a personal message in a business letter
Reference initials indicate who keyed the document; keyed a DS below the writer's name, title, or department
Return address the location of the person sending the letter
Salutation the greeting of the letter; keyed a DS below the letter address
Second-page heading information identifying the second page (and all additional pages) of a report; includes the page number, and may include the title and/or date the report was prepared
Signature line the signature of the originator of the message that is signed between the complimentary close and the writer's name
Subject line the topic discussed in the document placed in ALL CAPS a DS below the salutation
Two-letter state abbreviations standard state abbreviations, preferred by the U.S. Postal Service, that consist of two letters in ALL CAPS
U.S. Postal Service (USPS) style the style preferred by the USPS to be used on envelopes for the return address and mailing address
Created by: Lunsford
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