filing terminology Word Scramble
|
Embed Code - If you would like this activity on your web page, copy the script below and paste it into your web page.
Normal Size Small Size show me how
Normal Size Small Size show me how
Term | Definition |
filing | an organized way to store written communication, such as reports, letters, memorandums, order forms, invoices, and other such information so that it is available for efficient retrieval or reference |
records management cycle | 1.Creation of the document 2.Distribution of the document 3.Storage of the document for retrieval purposes 4.Removal and disposal of the document |
indexing | determining the order and format of the units in a name |
unit | each part of a name |
vertical filing | filing papers on edge-papers are filed in a folder on their left edge (or side) |
case | whether a letter is capitalized or not capitalized |
caption | the name or heading under which a record is filed (in correspondence filing) |
primary guide | a piece of heavy cardboard that is used to separate the major alphabetic sections of a file |
guide tab or tab | a piece of cardboard, plastic, or metal attached to the top of a guide |
individual file folder | a container for records about one correspondent or subject |
miscellaneous folder | folder that holds records that are from a variety of infrequent correspondents |
chronological order | filing by date-most recent item placed in front of file folder |
retrieval | the process of locating and removing a record or file from storage |
purge | dispose or delete |
charge-out | a control procedure to establish the current location of a record when it is not in the records center or central file |
color coding | using color as an identifying aid in a filing system to divide the alphabetic sections in the storage system |
cross reference | a note that directs the filer to another place where an item might be filed |
tickler file | a date-sequenced file |
nothing before something rule | File nothing before something |
inspecting | checking to see that the correspondence is released or approved for filing. |
coding | process of identifying on correspondence the caption under which the correspondence will be filed-highlighting or underlining the caption |
sorting | after coding, arranging items in alphabetic order according to highlighted caption |
storing | the last step is to place each item in its proper folder in the file |
Created by:
cwhitney
Popular Business sets