Busy. Please wait.

show password
Forgot Password?

Don't have an account?  Sign up 

Username is available taken
show password


Make sure to remember your password. If you forget it there is no way for StudyStack to send you a reset link. You would need to create a new account.
We do not share your email address with others. It is only used to allow you to reset your password. For details read our Privacy Policy and Terms of Service.

Already a StudyStack user? Log In

Reset Password
Enter the associated with your account, and we'll email you a link to reset your password.
Don't know
remaining cards
To flip the current card, click it or press the Spacebar key.  To move the current card to one of the three colored boxes, click on the box.  You may also press the UP ARROW key to move the card to the "Know" box, the DOWN ARROW key to move the card to the "Don't know" box, or the RIGHT ARROW key to move the card to the Remaining box.  You may also click on the card displayed in any of the three boxes to bring that card back to the center.

Pass complete!

"Know" box contains:
Time elapsed:
restart all cards
Embed Code - If you would like this activity on your web page, copy the script below and paste it into your web page.

  Normal Size     Small Size show me how

filing terminology

filing definitions

filing an organized way to store written communication, such as reports, letters, memorandums, order forms, invoices, and other such information so that it is available for efficient retrieval or reference
records management cycle 1.Creation of the document 2.Distribution of the document 3.Storage of the document for retrieval purposes 4.Removal and disposal of the document
indexing determining the order and format of the units in a name
unit each part of a name
vertical filing filing papers on edge-papers are filed in a folder on their left edge (or side)
case whether a letter is capitalized or not capitalized
caption the name or heading under which a record is filed (in correspondence filing)
primary guide a piece of heavy cardboard that is used to separate the major alphabetic sections of a file
guide tab or tab a piece of cardboard, plastic, or metal attached to the top of a guide
individual file folder a container for records about one correspondent or subject
miscellaneous folder folder that holds records that are from a variety of infrequent correspondents
chronological order filing by date-most recent item placed in front of file folder
retrieval the process of locating and removing a record or file from storage
purge dispose or delete
charge-out a control procedure to establish the current location of a record when it is not in the records center or central file
color coding using color as an identifying aid in a filing system to divide the alphabetic sections in the storage system
cross reference a note that directs the filer to another place where an item might be filed
tickler file a date-sequenced file
nothing before something rule File nothing before something
inspecting checking to see that the correspondence is released or approved for filing.
coding process of identifying on correspondence the caption under which the correspondence will be filed-highlighting or underlining the caption
sorting after coding, arranging items in alphabetic order according to highlighted caption
storing the last step is to place each item in its proper folder in the file
Created by: cwhitney