Arkansas Frameworks Glossary Terms for Office Managment Unit 5: Records Mgmt
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| Accession log | a list of numbers assigned in a numeric filing system
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| Alphabetic filing | filing records alphabetically according to letters and words (names, subjects, or geographic locations) that are used as captions on the guides and folders
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| Archive | storage area that is dedicated to organizing and preserving records
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| Chronological order | the filing of records according to date
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| Coding | the process of marking a symbol or other identification on the record to indicate how it is indexed
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| File | a collection of related information treated as a unit
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| Filing | the process of storing office records in an orderly manner within an organized system
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| Geographic filing | filing records according to geographic location
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| Hard copy | a paper printout
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| Indexing | the process of deciding how to identify a record to be filed
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| Label | written or keyed captions used to identify folders, guides, or file drawers in a paper filing system
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| Manual records management | a set of procedures used to organize, store, retrieve, remove, and dispose of paper records
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| Micrographics | documents reduced in size and stored on film
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| Middle-digit filing | method of numeric filing in which the middle two or three digits of each record number are used as the primary division under which each record is filed
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| Numeric filing | arranging records by numbers
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| Records management | management and control of all of a business’s records (paper and paperless) from receipt or creation, through processing, storage, retrieval, and disposal
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| Sort | a preliminary step in filing that involves separating items into categories prior to the actual filing of documents into designated folders/files
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| Subject filing | records arranged by topic
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| Surname | the last name of an individual
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| Terminal-digit filing | a kind of numeric filing in which the last two or three digits of each record number serve as the primary division under which a record is filed
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