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OM Unit 5

Arkansas Frameworks Glossary Terms for Office Managment Unit 5: Records Mgmt

TermDefinition
Accession log a list of numbers assigned in a numeric filing system
Alphabetic filing filing records alphabetically according to letters and words (names, subjects, or geographic locations) that are used as captions on the guides and folders
Archive storage area that is dedicated to organizing and preserving records
Chronological order the filing of records according to date
Coding the process of marking a symbol or other identification on the record to indicate how it is indexed
File a collection of related information treated as a unit
Filing the process of storing office records in an orderly manner within an organized system
Geographic filing filing records according to geographic location
Hard copy a paper printout
Indexing the process of deciding how to identify a record to be filed
Label written or keyed captions used to identify folders, guides, or file drawers in a paper filing system
Manual records management a set of procedures used to organize, store, retrieve, remove, and dispose of paper records
Micrographics documents reduced in size and stored on film
Middle-digit filing method of numeric filing in which the middle two or three digits of each record number are used as the primary division under which each record is filed
Numeric filing arranging records by numbers
Records management management and control of all of a business’s records (paper and paperless) from receipt or creation, through processing, storage, retrieval, and disposal
Sort a preliminary step in filing that involves separating items into categories prior to the actual filing of documents into designated folders/files
Subject filing records arranged by topic
Surname the last name of an individual
Terminal-digit filing a kind of numeric filing in which the last two or three digits of each record number serve as the primary division under which a record is filed
Created by: MsCHall
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