Term | Definition |
Addressee | the person to whom you are sending the memorandum |
Alignment | the horizontal positioning of text (such as left, right, center or justify) |
Attachment notations | indicates that another document is attached to a letter |
Bold | a print enhancement used to make characters appear darker than other text to add emphasis |
Block format | all parts of a letter (including paragraphs) begin at the left margin |
Body | the paragraphs that make up the main message |
Bullets/Numbering | used to arrange items in a list with each item beginning with a bullet or a number |
Citation | a reference to a published or unpublished source |
Clip Art | a feature that includes pre-made illustrations, drawings, pictures, and other graphic that can be inserted into a document |
Columns | one of two or more vertical sections of printed material on a page; usually separated by margins |
Complimentary close | is the closing or the farewell of the letter |
Cut/Copy/Paste | a feature that enables you to move or copy text from one place to another |
Desktop Publishing | the production of printed matter by means of a computer having a layout program that integrates text and graphics |
E-mail | an electronic message used by individuals to communicate with one another |
Enclosure notation | indicates that another document is enclosed with a letter |
Font size | determines the height of characters in units called points |
Font style | the type of character format that determines the look or artistic style of the characters |
Font type | the design and appearance of printed characters |
Footers | text such as title, page numbers, and dates printed at the bottom of a page |
Graphic | illustrations, drawings, pictures |
Hard return | a code entered into a document by pressing the Enter key that indicates the end of a paragraph or sentence |
Headers | text such as title, page numbers, and dates printed at the top of the page |
Indentations | to move one or more lines inward from the margins |
Insertion mode | an input mode in which the existing text moves to the right as new text is added |
Italics | text that is slanted to the right |
Landscape orientation | page orientation in which data prints across the wider portion of the page |
Letter address | the address to which the letter is being sent |
Line spacing | the vertical distance between two lines of type |
Margins | blank spaces between the edge of the paper and the printed text |
Memorandum | (memo) a written message used by individuals within an organization to communicate with one another |
Mixed punctuation | a punctuation style for letters in which there is a colon follows the salutation/greeting and a comma follows the complimentary closing |
Open punctuation | a punctuation style for letters in which there is no punctuation following the salutation and complimentary close of the letter |
Page numbering | method of arranging pages in numerical order |
Portrait orientation | page orientation in which data prints across the narrower portion of a page |
Print | to make a hard copy of a document |
Proofreader’s marks | symbols used to indicate errors that need correcting when re-keying copy |
Reference initials | indicate who keyed the document |
Return address | the greeting of the letter |
Reveal/Show codes | shows non-printing or formatting characters |
Soft return | a return that the application inserts automatically when you reach the end of a line |
Source document | copy from which you are keying |
Spell check | used to check the spelling of a document after keying |
Subject line | alerts the reader immediately to the content of the document |
Tab settings | allow you to line up text at a certain point |
Table | a grid of rows and columns that intersect to form cells into which information can be typed |
Textual citations | parentheses used in the report body to give credit (cite) to authors for quotes taken from their works |
Typeover mode | replaces existing text with new text as it is keyed |
Unbound reports | short reports that are often prepared without covers and binders and, if longer than one page, is usually fastened together in the upper left corner by a staple or paper clip |
Underline | a feature that underlines text as it is keyed |
Word/Text Art | decorative text that you can add to a document |
Writer | the author of the document |