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Format Text
| Term | Definition |
|---|---|
| Addressee | the person to whom you are sending the memorandum |
| Alignment | the horizontal positioning of text (such as left, right, center or justify) |
| Attachment notations | indicates that another document is attached to a letter |
| Bold | a print enhancement used to make characters appear darker than other text to add emphasis |
| Block format | all parts of a letter (including paragraphs) begin at the left margin |
| Body | the paragraphs that make up the main message |
| Bullets/Numbering | used to arrange items in a list with each item beginning with a bullet or a number |
| Citation | a reference to a published or unpublished source |
| Clip Art | a feature that includes pre-made illustrations, drawings, pictures, and other graphic that can be inserted into a document |
| Columns | one of two or more vertical sections of printed material on a page; usually separated by margins |
| Complimentary close | is the closing or the farewell of the letter |
| Cut/Copy/Paste | a feature that enables you to move or copy text from one place to another |
| Desktop Publishing | the production of printed matter by means of a computer having a layout program that integrates text and graphics |
| an electronic message used by individuals to communicate with one another | |
| Enclosure notation | indicates that another document is enclosed with a letter |
| Font size | determines the height of characters in units called points |
| Font style | the type of character format that determines the look or artistic style of the characters |
| Font type | the design and appearance of printed characters |
| Footers | text such as title, page numbers, and dates printed at the bottom of a page |
| Graphic | illustrations, drawings, pictures |
| Hard return | a code entered into a document by pressing the Enter key that indicates the end of a paragraph or sentence |
| Headers | text such as title, page numbers, and dates printed at the top of the page |
| Indentations | to move one or more lines inward from the margins |
| Insertion mode | an input mode in which the existing text moves to the right as new text is added |
| Italics | text that is slanted to the right |
| Landscape orientation | page orientation in which data prints across the wider portion of the page |
| Letter address | the address to which the letter is being sent |
| Line spacing | the vertical distance between two lines of type |
| Margins | blank spaces between the edge of the paper and the printed text |
| Memorandum | (memo) a written message used by individuals within an organization to communicate with one another |
| Mixed punctuation | a punctuation style for letters in which there is a colon follows the salutation/greeting and a comma follows the complimentary closing |
| Open punctuation | a punctuation style for letters in which there is no punctuation following the salutation and complimentary close of the letter |
| Page numbering | method of arranging pages in numerical order |
| Portrait orientation | page orientation in which data prints across the narrower portion of a page |
| to make a hard copy of a document | |
| Proofreader’s marks | symbols used to indicate errors that need correcting when re-keying copy |
| Reference initials | indicate who keyed the document |
| Return address | the greeting of the letter |
| Reveal/Show codes | shows non-printing or formatting characters |
| Soft return | a return that the application inserts automatically when you reach the end of a line |
| Source document | copy from which you are keying |
| Spell check | used to check the spelling of a document after keying |
| Subject line | alerts the reader immediately to the content of the document |
| Tab settings | allow you to line up text at a certain point |
| Table | a grid of rows and columns that intersect to form cells into which information can be typed |
| Textual citations | parentheses used in the report body to give credit (cite) to authors for quotes taken from their works |
| Typeover mode | replaces existing text with new text as it is keyed |
| Unbound reports | short reports that are often prepared without covers and binders and, if longer than one page, is usually fastened together in the upper left corner by a staple or paper clip |
| Underline | a feature that underlines text as it is keyed |
| Word/Text Art | decorative text that you can add to a document |
| Writer | the author of the document |
Created by:
Maxwell126
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