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Format Text

Addressee the person to whom you are sending the memorandum
Alignment the horizontal positioning of text (such as left, right, center or justify)
Attachment notations indicates that another document is attached to a letter
Bold a print enhancement used to make characters appear darker than other text to add emphasis
Block format all parts of a letter (including paragraphs) begin at the left margin
Body the paragraphs that make up the main message
Bullets/Numbering used to arrange items in a list with each item beginning with a bullet or a number
Citation a reference to a published or unpublished source
Clip Art a feature that includes pre-made illustrations, drawings, pictures, and other graphic that can be inserted into a document
Columns one of two or more vertical sections of printed material on a page; usually separated by margins
Complimentary close is the closing or the farewell of the letter
Cut/Copy/Paste a feature that enables you to move or copy text from one place to another
Desktop Publishing the production of printed matter by means of a computer having a layout program that integrates text and graphics
E-mail an electronic message used by individuals to communicate with one another
Enclosure notation indicates that another document is enclosed with a letter
Font size determines the height of characters in units called points
Font style the type of character format that determines the look or artistic style of the characters
Font type the design and appearance of printed characters
Footers text such as title, page numbers, and dates printed at the bottom of a page
Graphic illustrations, drawings, pictures
Hard return a code entered into a document by pressing the Enter key that indicates the end of a paragraph or sentence
Headers text such as title, page numbers, and dates printed at the top of the page
Indentations to move one or more lines inward from the margins
Insertion mode an input mode in which the existing text moves to the right as new text is added
Italics text that is slanted to the right
Landscape orientation page orientation in which data prints across the wider portion of the page
Letter address the address to which the letter is being sent
Line spacing the vertical distance between two lines of type
Margins blank spaces between the edge of the paper and the printed text
Memorandum (memo) a written message used by individuals within an organization to communicate with one another
Mixed punctuation a punctuation style for letters in which there is a colon follows the salutation/greeting and a comma follows the complimentary closing
Open punctuation a punctuation style for letters in which there is no punctuation following the salutation and complimentary close of the letter
Page numbering method of arranging pages in numerical order
Portrait orientation page orientation in which data prints across the narrower portion of a page
Print to make a hard copy of a document
Proofreader’s marks symbols used to indicate errors that need correcting when re-keying copy
Reference initials indicate who keyed the document
Return address the greeting of the letter
Reveal/Show codes shows non-printing or formatting characters
Soft return a return that the application inserts automatically when you reach the end of a line
Source document copy from which you are keying
Spell check used to check the spelling of a document after keying
Subject line alerts the reader immediately to the content of the document
Tab settings allow you to line up text at a certain point
Table a grid of rows and columns that intersect to form cells into which information can be typed
Textual citations parentheses used in the report body to give credit (cite) to authors for quotes taken from their works
Typeover mode replaces existing text with new text as it is keyed
Unbound reports short reports that are often prepared without covers and binders and, if longer than one page, is usually fastened together in the upper left corner by a staple or paper clip
Underline a feature that underlines text as it is keyed
Word/Text Art decorative text that you can add to a document
Writer the author of the document
Created by: Maxwell126