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BIS458 Final
SAP Configuration and Implementation
| Question | Answer |
|---|---|
| SAP Instance | Each install of the SAP R/3 software on an individual application server; Each instance can be distinctively configured to fit the needs and desires of the customer (within limits) |
| Transaction Data | Includes internal and external exchanges that describe business activities; aggregate transactional data is dynamic- each transaction is unique |
| Balance Sheet- Managerial or Financial Accting? | Financial Accounting |
| Profitablilty Analysis- Managerial or Financial Accting? | Managerial Accounting |
| ASAP Methodology | Project Preparation, Business Blueprint, Realization (Design, Build, Test), Final Preparation, Go Live and Support |
| Company | Consolidated fin. stmnts are created at the company level; can include 1 or more company codes; all comp. codes must use the same chart of accts and fiscal yr; company is optional |
| Company Code | legally independent entity, smallest org unit for which accting can be carried out, business trans processed here, accts mnged here; legal fin stmnts (bal sheet, income stmt using GL balances) |
| Credit Control Area | Org unit or area of responsibilty created to control customer credit limits, comp code assigned to one default credit control area, multiple co codes can be assigned to 1 credit control area |
| What accounts are not configured during Material Management | Reconciliation Accounts |
| Chart of accts | listing of accts that are contained in GL; must be assigned to every co code in order to create GL, several co codes can be assigned to the same chart of accts |
| Organizational Data | hierarchy of the company arranged according to tasks and functions, static (rarely changed), defining is critical |
| Plant | Lowest valuation area, org level where MRP run, generally used to describe a production site, dist. center or centralized warehouse, physical or logical |
| Storage Location | Subdivision of plant, where matls are managed, physical or logical |
| Purchasing Org | Responsible for the procurement of matl's and services; SAP requires that purch org be assigned to plant level; purch org can be assigned to more than 1 plant; can be assigned to a comp code |
| Purchasing Group | responsible for specified purch activiites; often used to identify individual buyers; used for reporting |
| GL Co Code Data | Local Currency, foreign currency, tax category, open item mgmt, line item display, sort key |
| Master Data- FI | Material master, vendor master, purch info record, general ledger master data |
| Materials Requirements Planning runs at what level? | Plant |
| Material Types | Material Master-Material Type; groups matls with the same attributes, determines what views are maintained, internal or external, changes in material qty, which GL accts are updated |
| HAWA: Trading Goods | Purchased externally, sold w/o any change to the matl, no manufacturing views exists |
| FERT: Finished Products | Produced internally, normally no purchasing view exists |
| Where is purchase price variance, PO, tolerance group configured | Material Master |
| 3 way bill match uses which documents | Purchase Order, Invoice Receipt, Goods Receipt |
| PTP Process | Purchase Requisition, Purchase Order, Notify Vendor, Vendor Shipment, Goods Receipt, Invoice Receipt, Payment to Vendor |
| Effects of Goods Recipt | PO history and PO updated, Material Master stock and value updated, notification of goods receipt issued, transfer request to WM system, Mat'l and financial docs created and or updated, stock and consumption accts updated, Inspection in QM |
| Price Difference | GL Account |
| Request for Quotation (ROQ) | Invitation to vendor to indicate their terms and conditions (price) for a supply of a matl, Identifies Material, Quantity, and Delivery Dates |
| PO that references a contract | Release Order |
| Sales Organization (Org Data) | Sells and distributes products, negotiates terms of sales, responsible for bus trans, critical org element to the definition of business mkts, a sales trans is linked to only 1 sales org |
| Distribution Channel (Org Data) | Identifies how products and services reach the customer, can be assigned to 1 or more sales organizations. |
| Division (Org Data) | Defines product line distribution, organization level to which customer specific info and reqs are maintained, assigned to 1 or more sales orgs |
| Sales Area (Org Data) | Comprised of: Sales org, distribution channel, division, will be used to link together the org aspects of sales to customers, used for statistical analysis |
| Internal Sales Org | Defines territory or market, linked to 1 or more sales areas, optimal org structure |
| Shipping Point | location that performs all delivery related activities, assigned to factory calendar, a delivery can be processed from only one shipping point |
| Loading Point | A subdivison of the shipping point used for more specialized handling |
| Defining Sales Price | False |
| Business Partners | Sold to, bill to, ship to, payer |
| Pricing Procedure | pricing based on: item, customer, order type, sales area. then applies: prices, discounts/surcharges, freight, taxes, conditions for ea. item, pricing condition uses: pricing procedure, access seq, conditions type, determines adjustments and price |
| Credit limits and checking | Customer Master, Open Purchase Orders |
| T/F: Routes are determined during delivery process | FALSE |
| Sales order processing | Delivery scheduling, availablity check, transfer of reqs. to MRP, pricing, credit check, shipping pt and route det., foreign trade processin, doc flow |
| Backward Scheduling | Req. Delivery Date, IMP: Good Issue (dependant upon transit time), Loading (dependant upon loading time, IMP: Transp. Sched. (dependant upon trans. sched. time), Matl availabilty (dependant upon pick and pack time) |
| Forward Scheduling | Order Date, Matl Availability, trans scheduling, loading Good Issue, req. deliv. date, new deliv. date |
| Which are displayed via sales order doc flow | All of the above |
| Matl Listing | All materials that can be sent to a customer |
| Matl Exclusion | List matls that cannot be sent to a customer |
| Scheduling Agreements | Defines specific product qtys and delivery dates for a customer, schedule lines nad processed through standard delivery processing, availablity check is performed during creation and quantities are passed to MRP, system automatically updates delivered qty |
| Item Proposal | Frequently occuring combos of matls and qtys used by a customer, system can suggest the item proposal during order entry: transferred into a Sales Order doc, selected from a selection list, can be assigned to > 1 customer masters |
| Delivery Note | Initiates delivery process, control mechanism for the process, changes to delivery are allowable- products, qtys |
| Multiple sales orders | 1 SD delivery note T |
| Goods Issue | even that indicates the change in ownership of the products, reduces inventory, automatically updates the GL accts, ends the shipping process and prevents changes to shipping docs |
| Bill Document | explicitly specify documents, billing due list- builds a work list of invoices that should be generated, automatic posting to Financial accting |
| Master data in FI that is not customer, vendor, material | GL Account |
| Controlling (internal or external?) | Internal |
| Finance (internal or external?) | External |
| Component controlling includes | Cost Center, Cost Element, Internal Orders |
| Std Hierarchy (FI or CO?) | CO |
| Accounts in FI | Balance Sheet, Income Statment, RECONCILIATION |
| Cost Center group is a grouping of ________ | cost centers |
| Primary Cost Element | Originate with FI postings and are linked in whole to CO objects |
| Secondary Cost Elements | Used exclusively in CO for allocations and settlements to and between CO objects (may not maintain their source and identity) |
| Primary Cost Elements linked to | NONE of the above |
| T/F: Primary Cost Elements can be immediately posted to assigned CO objects | TRUE |
| Cost Center Allocations | Define Ssender/Receive Rules, Identify Sender, Identify Receiver |
| Assesments | Combination of primary and/or secondary cost elements |
| Distribution | Primary cost elements |
| Internal Orders must be allocated to multiple cost centers (T/F) | TRUE |
| PP (Make to Stock) Process | Production Proposal, Capacity Planning, Schedule and Release, Ship Floor documents, Goods Issue, Completion Confirmation, Goods Receipt, Order Settlement |
| PP Organization | Plant Specific: MRP controller, Production controller/production scheduler/planner, person responsible (finacially) NON PLANT SPECIFIC: Capacity Planner |
| Material Group | Allows similiar materials to be managed and grouped together |
| Material Types | Categorized matls, defintes material attributes, controls transaction involving material, controls screen sequence, number assingment, field selection, account determination (HAWA, FERT, etc) |
| Purchasing info record | relationship b/w a material and vendor, automatic or manual updating |
| Bill of Materials Master | single-level relationship b/w one parentt matl and the sub component material |
| Variant BOM | Several products w/a large proportion of identical parts (pens 2 diff colors) |
| Where is the BOM used | MRP, Controlling, Production |
| Work Center Master | Unique production or assembly area |
| Work Center Control Key | Scheduling, determine capacity planning,inspection characteristics req., auto goods receipt by operation, print time tickets and confirmations, rework, cost, schedule external ops, confirmations |
| routing | plan prod of materials, used as template for production, sequence of operations |
| Where are routings used | Scheduling, costing, capacity planning, production orders |
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