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ENG 1131 A
Definition and Terminology
| Question | Answer |
|---|---|
| Goal of a cover letter? What does it do? 3 points | Introduce resume and move reader to action (interview) - Gain attention - Build interest - Motivate action |
| In a cover letter you do not repeat everything on your __________, draw the most attention to the most __________, and _________ aspects | resume. relevant, concise |
| Solicited application | Response to an expressed intention to hire -Indirect approach -Make yourself stand out -If possible demonstrate you've established contact -Use active language |
| Unsolicited application | Goal: Convince reader to hire you By: making yourself stand out without the intention of hiring. - No position advertised |
| Format of cover letter | -1 page/ 1/2 page -Block style -Attention line if name is unknown -Proper use of address labels -Sign name by hand |
| Tone of cover letter | Avoid: Constantly using I Exaggerations Apologies Begging Don't sound generic, show your personality -Benefits the reader |
| Resume | Goal: to link qualifications to the requirements of the job -Highlight most relevant aspects -Make the most of limited time and space -Provide information for decision Organize and highlight what your best at |
| Resume Language | Use active language -Strong verbs for describing skills -Use examples -Focus how your employer benefitted from you |
| Resume: Chronological Approach / Organization | -Lists most recent employment experience and go down -Describe jobs with relevant details ex. emphasis on your most recent, and most relevant to your position -Most common, traditional organization style -Boring to navigate, no creativity |
| Resume: Functional | -Emphasis on qualifications -Focuses on skill rather than work experience -Useful for new entrants, and unemployed -Great for those who volunteer -(Skills, volunteer, qualifications, education) |
| Resume: Combination | Includes chronological and functional -Places skills and capabilities first, followed by employment -Less standard, may not appeal to traditional employers -Runs risk of being redundant |
| Analytical report | -Provides and analyzes information -Explain and offer commentary on incident |
| Simple report | Main purpose to provide information -Not comment, interpret, analyze -Organized for reader -to make decisions -to understand situation |
| Proposal report | Internal: requests information in organization External: bids to people outside organization |
| What is the process of a report? | 1. Identify purpose 2. Fill in gaps (understand problems, trends, information) 3. Gather information (reliable source? biased?) 4. Transform to reader-needed content 5. Conclusion (sum up, no new ideas) Deliver recommendation only if necessar |
| What are the ways to organize a report? | Hierarchy Chronologically Geography Comparatively |
| Report: Hierarchy organization | Begins with more important information/conclusion -Follows through with the second -Gives best information in the end |
| Report: Chronological organization | -Orders information based on when things happened -Straight forward chronological order |
| Report: Geography organization | Organizes report by location, country |
| Report: Comparative organization | Organizes to show similarity or dissimilarity between things -Point by point comparison: Compares based on criteria -Block comparison: Compares items themselves |
| Formal report: | -One specific time/location -Longer, more complicated -More sections/subsections -Written to be useful to a wide range |
| Informal report: | -Routine -Short -Produced often -Not really for people to read, filed away. |
| Letter of transmittal | -Moves people to specific type of action -Summarizes the basic topic/main findings -explanation of how was your research conducted?. |
| Executive summary | -Provides condensed information of the report's content -Stands on its own, reader should not refer to report -Includes conclusion and recommendations -FOR reader, not TO reader |
| Report: Introduction | -Enable reader to make sense of report -Establishes the scope and nature of research. How conducted?, boundaries? -Provides guidance to reader |
| Talking headings | -Highlight main detail and important points -Gives heading actual information -Information pops up/ straightforward |
Created by:
wli043
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