Understand common spreadsheet terms

Spreadsheets use rows and columns to hold data or calculations, and you can use formulas or functions to do math on cells.

Insert/delete rows and columns

To add or remove rows or columns, right-click and choose "Insert" or "Delete", use toolbar buttons, or keyboard shortcuts.

Change row or column sizes by dragging borders, double-clicking to auto-fit, or entering exact numbers. In Google Sheets, you can right-click headers to set pixel size.

In spreadsheets, sorting rearranges rows (A–Z or smallest to largest) and filtering hides rows using "Sort & Filter" buttons or column dropdowns.

Understand functions, formulas, and operators

In spreadsheets, formulas start with "=" to do calculations using operators (like + or -) and functions (like SUM or AVERAGE). Functions are built-in formulas, and operators tell the spreadsheet what calculation to perform.

To enter data in a spreadsheet, click a cell, type your text or numbers, then press “Enter” or “Tab” to move to the next cell. You can enter text, numbers, dates, or formulas, and many more shortcuts to navigate between cells.

Use and create charts

To make a chart, highlight your data, go to "Insert", choose a chart type, and it will appear. You can move, resize, and customize titles, labels, colors, or switch rows/columns.

To make a table, select your data, go to "Insert → Table" or "Format", pick a style, and confirm the range to organize your data neatly.

In spreadsheets, manage data by typing, editing, and organizing, then analyze with formulas, functions, sorting, filtering, and removing duplicates. Use tables, pivot tables, or Power Query to clean, transform, and summarize data.

In spreadsheets, make data easier to read by changing fonts, colors, alignment, number types, borders, and using conditional formatting via the toolbar, right-click menu, or "Format Painter".

Understand print preview, print, and other page formatting

In spreadsheets, "Print Preview" shows how data will look on paper, "Print" sends it to a printer, and "Page Formatting" adjusts margins, orientation, headers, and scaling.

Understand compatible spreadsheet file types (i.e. csv, xIsx, tab delimited)

Common spreadsheet file types include Excel files (.XLSX, .XLSM, .XLSB, .XLS) and universal types like .CSV and .ODS, allowing data to be shared across programs.

Use spreadsheet templates to increase productivity

Spreadsheet templates save time and reduce errors with ready-made layouts, formulas, and charts. They’re useful for budgets, projects, schedules, and tracking progress, costs, or timelines.

Understand use of spreadsheet as a simple database

Using a spreadsheet as a simple database lets you organize data in rows and columns to sort, filter, search, and calculate. It’s good for small tasks but lacks advanced features and strong security.

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Question	Answer
Understand common spreadsheet terms	Spreadsheets use rows and columns to hold data or calculations, and you can use formulas or functions to do math on cells.
Insert/delete rows and columns	To add or remove rows or columns, right-click and choose "Insert" or "Delete", use toolbar buttons, or keyboard shortcuts.
Modify cell sizes	Change row or column sizes by dragging borders, double-clicking to auto-fit, or entering exact numbers. In Google Sheets, you can right-click headers to set pixel size.
Filter and sort data	In spreadsheets, sorting rearranges rows (A–Z or smallest to largest) and filtering hides rows using "Sort & Filter" buttons or column dropdowns.
Understand functions, formulas, and operators	In spreadsheets, formulas start with "=" to do calculations using operators (like + or -) and functions (like SUM or AVERAGE). Functions are built-in formulas, and operators tell the spreadsheet what calculation to perform.
Enter data	To enter data in a spreadsheet, click a cell, type your text or numbers, then press “Enter” or “Tab” to move to the next cell. You can enter text, numbers, dates, or formulas, and many more shortcuts to navigate between cells.
Use and create charts	To make a chart, highlight your data, go to "Insert", choose a chart type, and it will appear. You can move, resize, and customize titles, labels, colors, or switch rows/columns.
Create tables	To make a table, select your data, go to "Insert → Table" or "Format", pick a style, and confirm the range to organize your data neatly.
Manipulate data	In spreadsheets, manage data by typing, editing, and organizing, then analyze with formulas, functions, sorting, filtering, and removing duplicates. Use tables, pivot tables, or Power Query to clean, transform, and summarize data.
Format data	In spreadsheets, make data easier to read by changing fonts, colors, alignment, number types, borders, and using conditional formatting via the toolbar, right-click menu, or "Format Painter".
Understand print preview, print, and other page formatting	In spreadsheets, "Print Preview" shows how data will look on paper, "Print" sends it to a printer, and "Page Formatting" adjusts margins, orientation, headers, and scaling.
Understand compatible spreadsheet file types (i.e. csv, xIsx, tab delimited)	Common spreadsheet file types include Excel files (.XLSX, .XLSM, .XLSB, .XLS) and universal types like .CSV and .ODS, allowing data to be shared across programs.
Use spreadsheet templates to increase productivity	Spreadsheet templates save time and reduce errors with ready-made layouts, formulas, and charts. They’re useful for budgets, projects, schedules, and tracking progress, costs, or timelines.
Understand use of spreadsheet as a simple database	Using a spreadsheet as a simple database lets you organize data in rows and columns to sort, filter, search, and calculate. It’s good for small tasks but lacks advanced features and strong security.

Created by: Brooke_625324

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