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Gen. Office Assist.

TermDefinition
alphabetical filing system filing in order by the alphabet
auxiliary guides additional subdivisions used in filing by subject
chronological filing system system that files papers by date
classifications divisions
classify to put into groups
consecutive the next one in order
(to) file to put papers in order
file box small box in which to hold files
file clerk somemone who organizes and classifies papers
file drawers drawers win which to keep papers
file folders folders to put papers in
files papers
filing system a certain method of keeping papers
full name any name with more than just a surname
geographical filing system system that files by location
indexing putting things in a special order
indexing rules guides to follow when filing
indexing units names divided into parts
maiden name a married woman's surname before she married
numerical filing system that files papers by numbers
OCR Optical Character Reader; electronic mail sorter which reads addressees and sorts them according to ZIP code
outlines shows the main topics and subtopics
prefix group of letters placed before a name
preposition words such as and, of, for, with, which are ignored in filing
primary guides main division (topics) used in filing by subject
priority mail mail that is handled before other mail; airmail and first class mail
retrieve to find again; to get the papers out of the file
sectional center every state has a certain number of designated post office facilities that process small mail from the area of the state around it
sequence the order in which things are filed
standard mailing sending large amounts (at least 200 pieces of like mail) of mail at a lower rate; this type of mailing requires a certain amount of sorting
sub-classifications sub-divisions or sub topics
subject filing system system that puts papers into groups
surname last name
ZIP Zoning Improvement Plan; system of mail sorting started by the post office in 1963, that identifies each postal delivery area in the country by a 5-digit number
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