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MS-O Chapter 6
MS Outlook 2007 Chp 6
| Question | Answer |
|---|---|
| The (blank)is an electronic organizer that enables you to create, view and edit contact information. | Contacts folder |
| Like documents and files, contact information can be sent as a(n)(blank). | attachment |
| The text automatically added at the top of a message is the (blank). | message header |
| A(n)(blank) is a collection of information about a person or company. | contact |
| The default view in the Contacts folder is the (blank) view. | Business Card |
| A(n)(blank) provides a brief description of an item's purpose. | ScreenTip |
| If you try to add a contact that already exists in your Contacts folder, Outlook detects a(n)(blank). | duplicate contact |
| Providing false information in a message header is called (blank). | Spoofing |
| A(n)(blank) is a group of individual contacts saved together as a single contact. | distribution list |
| Contact records in a distribution list are known as (blank) of the distribution list. | members |
| What window is displayed when the mouse hovers over a button? | ScreenTip |
| Which filed should contain a value when you save a contact? | File as |
| From an existing or new contact window, what button in the "Actions" group will provide the option to create a "New Contact from Same Company" | Save & New |
| When a new contact is created for a contact from the same company what fields are carried over to the new contact? | File as, Website, phone number and address |
| True or False, it is necessary to key spaces but not parentheses in phone numbers in Outlook 2007. | False, it is not necessary to key either spaces or parentheses when entering a contact. |
| What does a recipient need to save a contact received in Outlook format? | Outlook 2007 |
| What provides the information to create a contact from any message you receive? | The message header |
| How many views are available in the Contacts folder and can you name them? | There are eight. They are Business Cards, Address Cards, Detailed Address Cards, Phone List, By Category, By Company, By Location and Outlook Data Files. |
| How can you simply the task of regularly sending messages to the same group of contacts? | A distribution list |
| In the (blank) field of a contact's data, Outlook expects at least(blank) of text to ensure the data reads properly. | Addresses, Two |
| The "Send" button in the "Actions" group on a contact's page allows users to send the contact's information in 5 different formats. The standard used on the internet is an option and it is called (blank) | (vCard) |
| This free-form field is sent with the contact information when attached to an e-mail. Prior to sending you may want to review the contents of the (blank) field. | Notes |
| When a a duplicate contact has been detected, Outlook provides two options. What are they? | "Add a new contact", which essentially creates a duplicate account or "Update information of selected contact." which overwrites the old contact. |
| True or false, members are added to a distribution after being selected and clicking "Add". | False, after selecting members, click the "Members" button to add them to the distribution list. |
| Sharing (blank) with an individual automatically creates a contact in in your Contacts folder. | Digital signature |
Created by:
lapetti
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