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Unit 3 Vocab
document formatting vocabulary
| Term | Definition |
|---|---|
| Addressee | the person to whom you are sending the message to |
| Attachment notations | indicates that another document is attached to a letter |
| Block format | all parts of the letter (including paragraphs) begin at the left margin |
| Body | the paragraphs that make up the main message |
| Columns | information arranged vertically |
| Complimentary close | is the closing or the farewell of the letter |
| an electronic message used by individuals to communicate with one another | |
| Enclosure notation | indicates that another document is enclosed with a letter |
| Hard return | a code entered into a document by pressing the Enter key that indicates the end of a paragraph or sentence |
| Letter address | the address wo which the letter is being sent |
| Memorandum | a written message used by individuals within an organization to communicate with one another |
| Mixed punctuation | a punctuation style for letters in which there is a colon follows the salutation/ greeting and a comma follows the complimentary closing. |
| Open punctuation | a punctuation style for letters in which there is no punctuation following the salutation and complementary close of the letter |
| Proofreader's marks | symbols used to indicate errors that need correcting when re-keying copy |
| Reference initials | indicate who keyed the document |
| Reference list | authors cited in reports, are listed alphabetically by author surnames at the end of the report ( often on a separate page) under the heading REFERENCES, BIBLIOGRAPHY or WORKS CITED |
| Return address | the address of the person sending the letter |
| Salutation | the greeting of the letter |
| Soft Return | a return that the application inserts automatically when you reach the end of a line |
| Source document | copy from you which are keying |
| Subject line | alerts the reader immediately to the content of the document |
| Table | a grid of rows and columns that intersect to form cells into which information can be typed |
| Textual citations | parentheses used in the report body to give credit (cite) to authors' for quotes taken from their works |
| Unbound reports | short reports that are often prepared without covers and binders and, if longer than one page, is usually fastened together in the upper left corner by a staple or paper clip |
| Writer | the author of the document |
Created by:
zoe.edmonds
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