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Unit 3 Vocab

document formatting vocabulary

TermDefinition
Addressee the person to whom you are sending the message to
Attachment notations indicates that another document is attached to a letter
Block format all parts of the letter (including paragraphs) begin at the left margin
Body the paragraphs that make up the main message
Columns information arranged vertically
Complimentary close is the closing or the farewell of the letter
E-mail an electronic message used by individuals to communicate with one another
Enclosure notation indicates that another document is enclosed with a letter
Hard return a code entered into a document by pressing the Enter key that indicates the end of a paragraph or sentence
Letter address the address wo which the letter is being sent
Memorandum a written message used by individuals within an organization to communicate with one another
Mixed punctuation a punctuation style for letters in which there is a colon follows the salutation/ greeting and a comma follows the complimentary closing.
Open punctuation a punctuation style for letters in which there is no punctuation following the salutation and complementary close of the letter
Proofreader's marks symbols used to indicate errors that need correcting when re-keying copy
Reference initials indicate who keyed the document
Reference list authors cited in reports, are listed alphabetically by author surnames at the end of the report ( often on a separate page) under the heading REFERENCES, BIBLIOGRAPHY or WORKS CITED
Return address the address of the person sending the letter
Salutation the greeting of the letter
Soft Return a return that the application inserts automatically when you reach the end of a line
Source document copy from you which are keying
Subject line alerts the reader immediately to the content of the document
Table a grid of rows and columns that intersect to form cells into which information can be typed
Textual citations parentheses used in the report body to give credit (cite) to authors' for quotes taken from their works
Unbound reports short reports that are often prepared without covers and binders and, if longer than one page, is usually fastened together in the upper left corner by a staple or paper clip
Writer the author of the document
Created by: zoe.edmonds
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