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6th KB Letter Vocab

Letter Vocabulary

Reference or Typist Initials Initials of the typist. Used when someone other than the author keys the letter and is keyed at the left margin, a double space below the writer’s name.
Body of the letter (paragraphs) The main text of a personal letter, business letter, memo, email, or report.
Return Address The address of the sender of the letter and consists of a line for the street address and one for the city, state, and ZIP code.
Block Style A keying style for a letter or memo in which all the text is aligned at the left margin.
Business Letter A letter sent from one business or organization to another or to an individual.
Handwritten Signature Author’s handwritten/signed name. Placed on the printed copy of the letter.
Mixed Punctuation A colon or comma is keyed in the salutation and a comma is in the complimentary close.
Single Space (SS) Pressing the enter key one (1) time leaving no blank lines.
Double Space (DS) Pressing the enter key twice (2) leaving one blank line. This can also refer to line spacing using the word processing feature to leave one blank line between each line of text.
Salutation The greeting of a letter that is keyed a double space below the letter address.
Typed or Keyed Name of the Author The author’s keyed name in the closing of the letter.
Attachment Notation A special notation at the end of letter that indicates that an item(s) is attached to the letter or memo.
Complimentary Close Ending of the letter. Example: Sincerely yours,
Enclosure Notation A special notation at the end of a letter indicating that an item(s) is included with the letter.
Personal Business Letter A letter written by an individual to deal with business of a personal nature. (A letter that is sent from an individual to a person or business/organization.)
Copy Notation Use a lowercase (c) followed by the name of the person(s) to receive a copy. Place the copy notation a double space below the last line of the enclosure notation or the typist line if there is no enclosure.
Letter Address/Inside Address The address of the receiver of the letter.
Open Punctuation There is not a colon keyed in the salutation and there is not a comma in the complimentary close.
Letterhead Stationary Stationery that is used instead of the return address in a business letter and consists of the business’ name, address, phone/fax/email, and logo.
Created by: scdroten



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