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CIT201 Mod 2 and 3

TermDefinition
T or F - When using text data as criteria, you must enter the text data in quotation marks. F - Access will add the quotation marks automatically
Wildcard ? Represents any one character
Wildcard * Represents any number of characters
T or F - J* used as text data criteria will match the following: Johnstown, Jonestown, Jamestown T
T or F - MA?? will match all of the following MA88, MAeh, MA777 F - It will only match MA88 and MAeh.
Parameter Query Query that asks for input whenever it is used
What must be used to enclose the prompt of a parameter query? [] - square brackets
T or F - To use a number as criteria, you may enter $4,000 for example. F - You must enter only numbers in the field, no special characters like a $ or ,
What are the comparison operators? >, <, >=, <=, NOT
compound criteria Criteria that must satisfy more than one criterion and is created using AND and OR
AND operator Special criteria that involves a range of values in a single field
BETWEEN operator Special criteria that allows you to select values in a given range
IN operator Special criteria that allows you to select a list of values
Sort Allows you to order the records in a certain order
Major key Also called the Primary sort key and must be to the left when ordering the fields
Minor key Also call the secondary sort key and must be to the right when ordering the fields
Property Sheet Window containing various properties of the object
Top Values Query Allows you to show on a specified number or percentage of records and can be accomplished by using the Return box on the Design tab
Join Necessary to find records in two separate tables, must have identical values in matching fields. Also called an inner join.
export copy tables or queries from an Access database to another application, such as Excel.
Delimited file Each record is on a separate line and the fields are separated by a special character called a delimiter.
Individual record calculation Adding the values on fields for one record
Group calculation Adding all the values in a particular field for all of the records
List at least 3 Access built-in statistics COUNT, SUM, AVG, MAX, MIN, STDEV, VAR, FIRST, and LAST
Grouping Creating groups of records that share some common characteristic.
Crosstab Query A query that calculates a statistic for data that is grouped by two different types of information.
Split form Form that allows you to simultaneously view both simple form and datasheet views of the data.
Filter Allows you to show records that satisfy criterion, not just a single record like Find. Four types of filters: Filter by Selection, Common Filters, Filter by Form, and Advanced Filter/Sort
Toggle Filter button Toggles between filtered and unfiltered displays of the records in the table
Lookup field Allows user to select from a list of values when updating the contents of the field
Multivalued field Field that can contain more than 1 value
Action query Allows you to add, delete, or change data in multiple rows of a table. Examples : Update query, Append query, Delete Query, and Make-table query.
Update query Allows you to make the same change to all records that meet some defined criteria.
Delete query Allows you to delete all records that meet some defined criteria.
Append query Add the results of a query to an existing table
Make-table query Add query results to a new table
Validation Rules Rules a user must follow when entering data that ensures the entry of valid data
Validation text Message that appears if a user attempts to violate a validation rule
Default value Value displayed in a field before the user begins entering data
Format Affects the way data is displayed in a field
Format symbol Special symbol entered in the fields Format property box.
> Format symbol that will change lowercase letters to uppercase when used with the Short Text data type.
Referential Integrity Property that ensures that the value in a foreign key must match that of another table's primary key
Foreign key Field in a field in one table whose values are required to match the primary key of another table
Created by: Leisac