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AW; Test 1; Ch 16-18
Advanced Word; Test 1; Ch 16-18
| Question | Answer |
|---|---|
| Before you create the main document to be used in a merge, you must determine what type of correspondence you will be creating and... | what type of information you will need to insert in it. |
| When the Insert Word Field: Fill-in dialog box displays, | type a short message indicating what should be entered with the keyboard. |
| To insert ____ from the data source file, click the Insert Merge Field button arrow and then click the desired field at the drop-down list that displays. | An individual field |
| You can turn off the preview feature by clicking the ____ button. | Preview Results |
| A record is a series of… | Fields. |
| How many Fill-in fields can a document contain? | Any number |
| To insert a Fill-in field in a main document, begin by clicking the ___ button in the Write & Insert Fields group on the Mailings tab. | Rules |
| As you type the main document, insert ___ identifying where you want variable information to appear when the document is merged with the data source file. | Fields |
| Word saves a data source filed as a(n)… | Access database |
| You will most likely want to use a Fill-in field in a merge operation for information that… | Changes on a regular basis, such as a customer’s monthly balance. |
| You should create a merged directory when you want… | The merged information to remain on the same page. |
| To create customized envelopes, prepare an envelope main document to be merged with the data source file using options at the… | Envelope Options dialog box. |
| In the Mail Merge Recipients dialog box, a check mark before the first field in a record indicates… | To include that record in the merge. |
| Word merges the main document containing a fill-in field with the data source file after you have entered the required information… | For each record in the data source file. |
| The two files required to do a mail merge are: | a data source file & a main document |
| Which file that is used for a mail merge contains variable information? | a data source file |
| Which file that is used for a mail merge contains the constant information? | a main document |
| This term refers to all of the information for one unit in a data source file. | record |
| What is one component of a record called? | a field |
| Do you have to have Access on your computer to do a mail merge? | no |
| Use this button on the MAILINGS tab to insert all of the required fields for the inside address in a letter. | Address Block button |
| What kind of field is it that is inserted when you click the Address Block button? | a composite field |
| What is a composite field? | a field that is made up of more than one field |
| True or False: At the fourth step in the Mail Merge, you have completed your Mail Merge. | False |
| What should you use the Preview Results button for? | To check for errors. |
| If you find errors while Previewing Results, what should you do? | Go back to the main document and edit it. |
| What are your options at the Finish & Merge dialog box? | All records or Selected records |
| Use this field to insert variable information with the keyboard during a merge. | Fill-in Field |
| True or False: Data for your Fill-in Field will exist in your data source. | False |
| Insert this field in a main document to tell Word to compare two values and then enter one set of text or the other. | If...Then...Else... Field |
| Verses using the ribbon to do a Mail Merge, you can also use this option: | Step by Step Mail Merge wizard. |
| There are 5 steps to a Mail Merge: | 1.) Select the type of document. 2.) Create or choose your recipient list. 3.) Enter fields where needed. (labels -- update labels) 4.) Preview results to check for errors. 5.) Finish & Merge. |
| What type of documents can be created with a merge? | Letters, E-mail Messages, Envelopes, Labels, & a Directory |
| What options are available for a data source? | Access database table, Word documents containing data in a table, an Excel worksheet, or an Outlook contact list. |
| When you click the Bullets button in the Paragraph group, ___ bullets are inserted before the selected paragraphs in the document. | Round |
| The Preview section of the Define New Number Format dialog box… | Shows how the specified custom number formatting will look. |
| When the automatic bulleting feature is turned on, what key(s) should you press to insert a line break in a list without inserting a bullet? | Shift + Enter |
| The copyright (©), trademark (TM), and registered trademark (®) symbols are known as… | Intellectual property protection symbols. |
| As you type the text for a multilevel list, press the Tab key to move to the next level and press ____ to move to the previous level. | Shift + Tab |
| What is the keyboard shortcut for inserting a nonbreaking space into a document? | Ctrl + Shift + spacebar |
| To change Word’s default numbering, click the Numbering button arrow and then click the option you desire at the… | Numbering drop-down gallery. |
| Where and why should an en dash used? | Between inclusive dates, times, or numbers to mean “through” |
| To insert custom bullets, click the Bullets button arrow and then click the desired bullet type at the drop-down gallery, which displays both ____ bullets and an option for define new bullets. | The most recently used. |
| A(n) ____ is used to indicate a break in a thought or to highlight a term or phrase by separating it from the rest of a sentence. Also used instead of a comma. | Em dash |
| When you define a numbering format at the Define New Number Format dialog box, it ___ included in the Numbering Library section of the Numbering button drop-down gallery. | Is automatically |
| What type of format is Numbering, Bullets, & Multilevel list? | Paragraph formatting |
| To create a list to contain both numbers, letters, and symbols, you would use... | the Multilevel list |
| What feature converts the parenthesis to the symbol? | AutoCorrect |
| What is the keyboard command for a nonbreaking hyphen? | Ctrl + Shift + - (the one above the numbers key) |
| The hyphen that is above the 'P' on your keypad is what type of hyphen? | regular hyphen |
| When is a regular hyphen used? | hyphenated words (Ex: self-movitaved) |
| What kind of hyphen is inserted when you use the hyphen feature in Word? | Optional hyphen |
| How is an em-dash created with the keyboard? | Alt + Ctrl + - (on the numeric keypad) |
| How is an en-dash created with the keyboard? | Ctrl + - (on the numeric keypad) |
| What is a Regular space? | Word decides where to end lines & automatically wraps text to the beginning of new lines. |
| What is a Nonbreaking space? | You manually choose where to end lines & keep words together |
| In an alphanumeric sort, which of the following does Word sort last? | Paragraphs beginning with a letter |
| The Sort column only option in the Sort Options dialog box is dimmed unless… | A column of text is selected. |
| To sort only specific cells in a table, ____ and then complete the sort. | Select the cells |
| At the Sort Text dialog box, what is the default setting for the Type option? | Text |
| At the Mail Merge Recipients dialog box, you can perform additional sorts (besides the default ascending sort) by clicking the… | Down-pointing arrow at the right of the filed column heading. |
| Word can sort text arranged in paragraphs by… | The first character of the paragraph. |
| To sort text by more than one field, specify the first field in the ___ option and the second field in the ____ option. | Sort by; Then by |
| At the Mail Merge Recipients dialog box, click the ___ to sort data in ascending order in a specific field. | Field column heading |
| The default setting for theme fonts in Word are: | Calibri (Body) and Calibri Light (Headings). |
| In which of the following cases should you use a wildcard character in the Find and Replace dialog box? | To find all occurrences of a word with multiple spellings, such as Hanson and Hansen. |
| Options for sorting, the default for sorting is? | paragraphs |
| You can sort text in: | paragraphs, columns, or tables |
| Your three types of sort are: | text, number, & date |
| Sorting is what type of format? | Paragraph formatting |
| The default setting for the "Separate fields at" option is... | Tabs |
| Is the default setting for the "Separate fields at" option always correct? | No |
| When you sort text in columns, Word considers the left margin to be this field even if it's empty: | Field 1 |
| You must have __ tab(s) between your columns for Word to sort the text correctly. | 1 |
| If you select column text that has column headings, what should you choose? | Header row |
| If you do not select Header Row when your text has column headings, what happens? | The column heading is sorted with the text. |
| What happens to your document when you just click sort? | The entire document gets selected. |
| If you do not want your entire document to be selected, what should you do first? | Select the text or paragraphs you want to be sorted. |
| What is the quickest way to sort your recipients? | Click on the column heading. |
| If you need to sort by more than one field, what to do you? | Use your Sort feature. |
| If you are looking for a certain record, what do you do? | Find Recipient |
| Use this wildcard character to indicate a single character in a search to find or find and replace data. | Question mark (?) |
| What is a more practical method for selecting specific records than the one used in Chapter 16? | click the Filter option at the Filter & Sort Dialog box |
| When do you use an And filter vs. an Or filter? | And: if the data has to contain both this & that. Or: the data can contain this or that. |
| What is the fist thing you should do at the Sort dialog box? | specify what character is creating the fields. |
Created by:
ibenoit95
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