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Sledge Email & Memo

Email & Memo Vocabulary

TermDefinition
New or Compose Use this to create an email to be sent by you
Reply Use this to send an answer back to an email
Inbox This is where your new messages will be sent. It will show you the sender, subject and the date sent
Sent This area keeps a copy of emails that you sent. It is a good idea to delete these every now and then, when they are no longer needed.
Deleted After you have read and no longer need an email, you should either file it in a folder or delete it
Drafts This is where you may store an emaill that you were working on but are not ready to send
Spam Your spam folder contains emails that your provider determined may be mass mailings and therefore not necessary for you to read
Attachments Documents, photos, and videos can be sent through an email by "attaching" it to a message. Look for a paper clip icon and the word "attach" to do this
Contacts or Addresses In order to send an email, you will need to use the correct email address. This address will be typed into the "to" box and will look something like: jdoe47@yahoo.com
Trash Deleted messages are sent to the trash folder. They will be kept here until you "empty the trash". You will do this by selecting the emails to be permanently removed and "empty". You can permanently remove these by clicking on the "trash can" icon.
Cc Short for carbon copy. It refers to simultaneously sending copies of an email to secondary recipients.
Bcc Short for "blind carbon copy", it refers to simultaneously sending copies of an email to secondary recipients. The difference between Cc and Bcc is that in the Bcc field the email addresses do not appear visible to to other recipients.
Memorandum Written message used by individuals within an organization to communicate with one another
Email Electronic message sued by individuals to communicate with one another
Proofreader's Marks Symbols used to indicate errors that need correcting when rekeying copy
Review Comments Comments made by reviewer and decide what action needs to be taken for each or a note or annotation that an author or reviewer can add to a document
Created by: gwensledge