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OM CH 9
Vocabulary Terms and Definitions for Office Mgmt CH 9
| Term | Definition |
|---|---|
| accession log | A list of numbers assigned in a numeric filing system |
| alphabetic file | Records arranged and stored according to the letters of the alphabet |
| archive | Keep permanently in inactive files |
| caption | A notation on a file guide, folder, or drawer that indicates the contents |
| charging out | Removing a record from the file and recording related information |
| chronologic file | Records arranged according to date |
| coding | Marking a record to indicate how it is indexed for filing |
| digitized | Converted to a form that can be read by a computer |
| filing | The process of storing records in an orderly manner within an organized system |
| flash drive | An external storage device for computer data |
| floppy disk | A portable magnetic medium used to store small amounts of computer data |
| folder | A durable container used to hold papers in a file |
| geographic file | Records arranged according to locations |
| guide | A heavy cardboard sheet that creates divisions in a file |
| hard disk | A magnetic medium used to store electronic data that can be read by a computer |
| imaging system | Converts documents to electronic form |
| indexing | Deciding how to identify each record to be filed |
| label | A strip of paper attached to a file drawer or folder with a caption identifying the contents |
| magnetic media | Disks or tapes used to store documents electronically |
| magnetic tape | A storage medium for computer and other electronic data |
| medium or media | Material(s) or form(s) on or in which information may be stored |
| microfiche | A small rectangular sheet of microfilm that contains a series of records arranged in rows and columns |
| micrographics | Converts documents to very small photographs for storage on microfilm |
| numeric file | Records arranged by numbers |
| record | Data in forms such as text, numbers, images, or voice that is kept for future reference |
| records disposition | Moving records to permanent storage or destroying records |
| records management system | A set of procedures used to organize, store, retrieve, and dispose of records |
| retention schedule | A list of how long each type of record should be kept |
| subject file | Records arranged by topic |
Created by:
MsCHall
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