Keyboarding 2; Midterm
Quiz yourself by thinking what should be in
each of the black spaces below before clicking
on it to display the answer.
Help!
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| Use a comma between each item in a series of... (Lesson 61, D) | three or more.
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| Use a comma ___ and ___ a transitional expression or independent comment. (Lesson 61, D) | before and after
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| Use a comma ___ and ___ a nonessential expression. (Lesson 71, D) | before and after
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| Use a comma between two adjacent adjectives that ___ the same noun. (Lesson 71, D) | modify
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| Hyphenate compound adjectives that come before a noun, unless the first word is an adverb ending in __. (Lesson 67, D) | -ly
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| Use ____ verbs and pronouns with singular subjects; use ___ verbs and pronouns with plural subjects. (Lesson 67, E) | singular, plural
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| In general business writing, do not abbreviate: (Lesson 67, F) | common words, compass points, units of measurement, or the names of the months, days of the week, cities, or states (except in addresses)
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| Capitalize nouns followed by a number or letter (except the nouns: ___, ___, ___, ___, and ___). (Lesson 77, D) | line, note, page, paragraph, size
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| Capitalize compass points only when they designate ___ regions. (Lesson 77, D) | definite
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| Know Spelling Words. (Lesson 69, G; Lesson 79, G) |
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| Letters have two types: | Business (after the closing, you'll see your job title then reference initials if someone typed for it) and Personal Business (you'll see the address in the closing, NEVER reference initials)
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| Letters have two styles: | Block (everything is at the left margin) and Modified Block (3.25" left tab for the date and closing)
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| Reports have two types: | Business (single spaced, block style) and Academic (double spaced, indented paragraphs)
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| Memos ___ have complementary closings because it's at the top already. | do not
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| Tables have three types: | Blocked (all borders), Open (no borders), and Ruled (top/bottom bottom for column heading top & bottom border for the last column if it is not split [if is, then just bottom border)
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| A regular table is formatted how? | TITLE (14pt, bold, centered), Subtitle (12pt, bold, center) [enter], Column Heading (12pt, bold, centered); Text is left aligned & Numbers are right aligned; $= 1 space for #, 2 space for comma
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| A table with a vertical subtitle is formatted how? | The subtitle is bottom centered aligned, bold, 12 points, and is from the bottom to top.
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| A __ __ __ is a heading that applies to more than one column (12pt, bold, bottom center). | braced column heading
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| Single vs. Multi-page. | Single page has no page numbers, while Multi-page has page numbers in the top, right corner of every page but the first.
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| When do you use a page break/keep with next? | In a Multi-page letter, use the page break/keep with next when the heading is alone without any body text, or if the closing is alone on a page by its self.
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| Study the letter with special additions (on-arrival notation, 2 addresses, subject line, company name, etc.) |
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| Copy vs. Blind Copy notation: | Copy notation is when whoever is receiving it will know who else is receiving it. Blind Copy notation is when the person receiving it can not see who else is receiving it as well
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| A memo report is a regular memo that contains ___. | side headings (caps, bold).
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| ____ are a proposed outline of a trip that provides a traveler with information such as flight times and numbers, meeting times, travel dates, and room reservations. | Itineraries
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| The formatting for ____ are: follow report formatting, but use an open table (do NOT auto fit, center vertically/horizontally; resize column 1 to longest entry (do NOT let it wrap). | itineraries
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| Remember to ___ the Title, Subtitle, and Dates; enter _ after the Title, Subtitle and Dates; enter _ after column 1 date; enter _ after first paragraph & enter _ after last paragraph in column 2. | bold; 2; 1; 2; 1
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| __ __ __ are items discussed during a meeting and are officially recorded. The formatting is to follow ___ formatting. | Minutes of Meeting; itinerary
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| ___ are a list of topics to be discussed at a meeting; follow ___ formatting (2" top margin, etc.) | Agendas; reporting
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| ___ ___ are text that flows from the bottom of one column, to the top of the next column. | Magazine Articles.
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| Format __ __ like: type article as a standard business report; hyphenation limit 2; justify body; balance columns by inserting a continuous page break at end; multi-page insert Author's last name and a page #; check Keep with next | Magazine Articles
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| GDP defines errors as: | red, green, and blue
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| ___ means that it is supposed to be there, but something (typographical, spacing, punctuation) is wrong with it. | Red
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| ____ means it was omitted. | Green
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| ___ means it was typed but it wasn't supposed to be typed. | Blue
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| (5) Date (2) ON-ARRIVAL NOTATION (i.e. CONFIDENTIAL) (2) Inside Address 1 (2) Inside Address 2 (2) Dear: (2) Subject Line (Subject:) (2) Body (2) Sincerely, (2) COMPANY NAME (4) initials Enclosure/Attachment Delivery Notation c: Name(2) PS: (2) bc: Name |
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| What is the difference between formatting table that appears alone in a document vs. one included in a letter/memo/report? What is the exception to this rule? | If a table is alone, you vertically and horizontally center it. If a table is included in a document, then you only center it horizontally.
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Review the information in the table. When you are ready to quiz yourself you can hide individual columns or the entire table. Then you can click on the empty cells to reveal the answer. Try to recall what will be displayed before clicking the empty cell.
To hide a column, click on the column name.
To hide the entire table, click on the "Hide All" button.
You may also shuffle the rows of the table by clicking on the "Shuffle" button.
Or sort by any of the columns using the down arrow next to any column heading.
If you know all the data on any row, you can temporarily remove it by tapping the trash can to the right of the row.
To hide a column, click on the column name.
To hide the entire table, click on the "Hide All" button.
You may also shuffle the rows of the table by clicking on the "Shuffle" button.
Or sort by any of the columns using the down arrow next to any column heading.
If you know all the data on any row, you can temporarily remove it by tapping the trash can to the right of the row.
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