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Keyterms
Managing mail and correspondance
| Term | Definition |
|---|---|
| annotate | To underline or highlight keypoints of a document or to write reminders. |
| Body | Single-spaced lines of text that are the content of a business letter |
| Clarity | Clearness in writing or stating a message. |
| Complimentary closing | |
| Concise | Brevity; the use of no unnecessary words |
| Courtesy title | A title used before a persons name, such as Dr, Mr, or Ms. |
| Dateline | The line at the top of a letter that contains the month day and year |
| Editing | The process of ensuring that a document is accurate, clear, and complete; free of grammatical errors; organized logically; and written in the appropriate style |
| Enclosure | Materials that are included in the same envelope as the primary letter |
| Full-block letter style | A letter format in which all lines begin flush left; also called block style |
| Identification line | A line at the bottom of a letter containing the letter writers initials and the typists initials |
| Inside address | The name and the address of the person to whom the letter is being sent. It appears on a business letter two to four spaces down from the date. |
| Key | The act of imputing or entering information into a computer |
| Letterhead | Formal business stationary, with the doctor(or office) name and make a shallow incision; used for capillary puncture |
| Modified-block letter style | A letter format similar to full-block style, except that the dateline, complimentary closing, signature block, and notations are aligned and begin at the center of a page or slightly to the right. |
| Notations | Information found at the end of a business letter indicating enclosures included with the letter and the names of other people who will be receiving copies of the letter. |
| Optical Character reader (OCR) | An electronic scanner than can read typed letters. |
| Proofreading | Checking a document for formatting data and mechanical errors. |
| Salutation | A written greeting such as Dear, used at the beginning of a letter |
| Signature block | A writer's name and business title found four lines below the complimentary closing in a business letter. |
| Simplified letter style | A modification of the full-block style in which the salutation and complimentary closing are omitted and a subject line typed in all capital letters is placed between the address and the body of the letter. |
| Subject line | Optional line of 2 to 3 words that appears three lines below the inside address of a business letter |
| Template | A guide that ensures consistency and accuracy. |
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