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NALS CH 3 897586


Acknowledgment A formal declaration.
Affiant A person who swears to an affidavit.
Affidavit A written or printed declaration of facts made voluntarily and confirmed by oath of the maker to a person with authority to administer the oath.
Affirmation A solemn and formal declaration that an affidavit is true.
Alphabetic Filing A system of filing in which files are labeled and stored in alphabetic order.
Alphanumeric Filing A combination of alphabetic and numeric filing.
Brief Bank A law firm's collection, either in electronic form or in hard copy, of a legal research, briefs, and forms that may be reviewed or reused for other projects.
Centralized Filing A filing system in which the files are maintained at a single, central location.
Certificate of Mailing In United States Postage, a receipt issued by the United States Postal Service that shows evidence of mailing.
Certified Mail A postal service that provides proof of delivery for First-Class Mail and Priority Mail.
Conflicts Checks The procedure by which a law firm determines that there is no conflict in accepting work from a new client or on a new matter from an existing client.
Conflict of Interest A situation in which a person's own needs and desires might lead him or her to violate a duty to another who has a right to depend on him or her.
Consecutive-Number Filing A system in which consecutively numbered records are arranged in ascending number order, from the lowest number to the highest number.
Controlled Access A system in which only the file room staff is allowed to check out files to the receiving party.
Decentralized Filing The files are located in a variety of locations,typically near where the work on the files occurs,such as by department.
Docket A calender of cases to be tried in a certain term of court or a specific courtroom.
Docket Clerk (or Docket Coordinator) A law office employee who is responsible for maintaining the law firm docket control system and reminding attorneys of deadlines in advance.
Email The system of delivering and receiving messages electronically.
File Management The control of each file in the office from the time it is opened to the time that it is ultimately closed and destroyed.
First-Class Mail Postal service for letters, postcards, greeting cards, business reply mail, bills, and checks.
Notary Public A public officer whose function it is to administer oaths, to attest and certify documents, and to take acknowledgments.
Numeric Filing Filing system in which numbers are assigned to client files,which are then filed in numerical order.
Oath A solemn pledge by which a person signifies that he or she is bound in conscience to perform an act faithfully and truthfully.
Priority Mail Postal service that provides air mail delivery for First Class Mail weighing over 13 ounces and under 70 pounds.
Registered Mail A postal service that provides the most secure possible delivery for First-Class or Priority Mail.
Standard Mail Postal service for printed matter, flyers circulars, advertising, newsletters, bulletins, catalogs, small parcels, and commercial mail.
Terminal-Digit Filing An arrangement of numeric files that groups together all file numbers that end in the same last two digits.
Created by: Jonay