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NALS CH3 675804


Acknowledgment A formal declaration by the person who executed the instrument before an authorized official that it is his or her free act and deed
Affidavit A written or printed declaration of facts made voluntarily and confirmed by oath of the maker to a person with authority to administer the oath
Affirmation a solemn and formal declaration that an affidavit is true. This is substituted for an oath in certain instances
Alphabetic filing A system of filing in which files are labeled and stored in alphabetical order
Alphanumeric Filing A combination of an Alphabetic filing system and a numeric system in which numbers are assigned to files in blocks according to the letter of the alphabet which identifies the client
Brief bank A law firms collection, either in electronic form or in hard copy
Centralized filing a filing system in which
Certificatie of Mailing in litigation, a certification added to a pledging that indicates the pleading has been sent to opposing counsel
Certified Mail A postal service that provides proof of delivery for First-Class mail and Priority Mail
Conflict Checks The procedures by which a law firm determines that there is no conflict in accepting work from a new client or on a new matter from an existing from an existing client
Conflict of interest A situation in which a persons own needs and desires might lead him or her to violate a duty to another who has a right to depend on him or her
Consecutive-number filing
Controlled access A system in which only the file room staff is allowed to check out files to the receiving party
Decentralized Filing A filing system in which files are located in a variety of locations, typically near where the work on the files occurs, such as by department
Docket A trial docket is a calendar of cases to be tried in a certain term of court or a specific courtroom
Docket Clerk Law office employee who is responsible for maintaing the law firm docket control system and reminding attorneys of deadlines in advance of the deadline
Docket control system A system for keeping track of deadlines, court dates, and appointments
Email The Electronically way of sending mail
File Management The control of each file in the office from the time it is opened to the time that it is ultimately closed and destroyed
First Class Mail Postal Service for letters,postcards, greeting cards, business reply mail,bill and checks
Notary Public A public officer whose function it is to administer oaths, to attest and certify documents, and to take acknowledgements
Numeric filing A numbering system which numbers are assigned to clients files
Oath A solemn pledge by which a person signifies that he or she is bound in conscience to perform an act faithfully and truthfully
Priority Mail Postal service that provides air mail delivery for First class mail weighing over 13 ounces and under 70 pounds
Registered Mail A postal service that provides the most secure possible delivery for first class or priority mail
Standard Mail Postal service for printed matter, flyers, circulars, advertising, newsletters, bulletins, catalogs, small parcels, and commercial mail
Terminal Digit filing
Created by: 675804