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T2 Writing

Brief notations concerning specific events and cirucmstances that are recorded while fresh in the officer's mind and used to prepare a report Field Notes
Uses of Field Notes Provides basis for report. Reduces need to re-contact parties involved. Provides greater accuracy relative to time, statements, & events than memory alone.
The better an officer ___ things, the better the officer can ___ them. Observes, Describe
All 5 senses are used in ____. Observations
5 senses the PO uses in observation: Sight, Hearing, Touch, Taste, Smell
Since all senses must be sharp for peace officer to do their job, they should frequently practice using ___ ___ at various time to ___ each of them. Different sense, Improve
The PO must be able to describe ppl, places, and things by using ___, ___, and ___ language. Specific, Clear, and Vivid
Describing ___ is the most difficult. People
Include all descriptive characteristics of persons, such as their manner of ___ or ___, their ____, or the things they are ____. Speaking or Walking, their Movements, Carrying
___ should be described beginning at one point then proceeding in 1 direction, such as ___ ___ ___ or ___ ___ ___, to ensure that the description is ___ and ___. Places, Left to Right, Top to Bottom, Thorough, Systematic
When describing ___, look for all ___ ___ and anything that might be compared or related to a commonly known ___ or ___. Look for color, size, shape, texture, location, and type. Things, Distinguishing Marks, Thing, Idea
What type of Persons information should you enter into the field notes? Suspect, Victim, Witness
What type of information about the suspect/victim should be entered into field notes? Race/Sex. Ht/Wt. Hair - color, style, type. Hat. Face complexion. Eyes - color, shape. Nose - mouth area, distinguishing marks. Shirt. Pants. Shoes. Other distinguishing marks. Injuries
What type of information about vehicles should be entered into field notes? CYMBAL - Color, Year, Make/Model, Body style, License plate - Yr of exp, State. VIN. Value of car. Disting marks. Insured. Financed
What type of information about other property should be entered into field notes? Manufacturer. Model name/#. Serial #. Cost/value. Sz. Color. Style. Use. Location found.
What type of information about other possible information should be entered into field notes? Contact info. Case #. Assisting officer activity. Location and chain of evidence/custody. Type of incident.
List the types of information that should be entered into field notes. Person. Suspects/Victims. Vehicles. Other Property. Date/Time. Exact location of occurrence. Persons involved. Other possible info.
Questions to be answers in field notes to complete a report. Who. What. When. Where. Why. How.
What information should be included when answering the question Who to complete a report? Correct spelling of name, add, num, work contact info. Aliases. Age/DOB. Involvement (Suspect/Victim). Sex/Race. Job/Student. DL# or official ID.
What information should be included when answering the question What to complete a report? Type of offense committed. Type of property involved. Means of transportation. Statements made. Unusual characteristics or actions.
What information should be included when answering the question When to complete a report? Offense occurred. Discovered. Reported. Evidence located. Witness/Victims contacted. Arrests made.
What information should be included when answering the question Where to complete a report? Exact location of offense and evidence. Reference points. Type of area (residential, business). Location of victims, witnesses, suspects in relation to crime.
What information should be included when answering the question Why to complete a report? Any statement or evidence supporting a possible cause or motive (revenge, drug addiction, accident)
What information should be included when answering the question How to complete a report? Offense occurred. Suspect approached (gained access/entry) and exited. LE was notified. Officer approached the scene. Scene and persons involved appeared.
The significant uses of the Police Report include: Permanent record of Facts. Coordination of follow-up. Basis for prosecution and defense. Performance evaluations of officer. Statistical data. Reference material.
The 8 essential criteria of a good police report: Accurate. Clear. Complete. Concise. Correct spelling. Grammatically correct. Legible. Objective
Common types of police reports: Arrest. Crash. Incident. Offense. Supplemental.
Difference bt categorical and chronological ordering in report writing. Categorical - arrangement of info by category (witnesses, suspects, crime elements) Chron - arrangement of info in order of occurrence
3 basic kinds of information necessary in police reports: Identification - of involved persons, vehicles, etc. Narrative - descript of the offense or incident Elements of the offense - or Probable Cause
Unless required, officers' ___ should not be included in the police report. Opinions.
Anything other than ___ must be labeled as such to ___ any possible confusion. Facts, Avoid
A victim may choose a ___ to designate his/her identity in all ___ and ___ concerning the offense. Pseudonym. Public files and Records.
Identify the components of a sentence: Adjective. Adverb. Noun. Preposition. Verb. Pronoun.
A sentence is a group of words that expresses a ___ ___. A sentence typically contains both a ___ and a ___, begins with a capital letter, and ends with a punctuation mark. A sent should be ___, ___, and ___. A sentence should be ___ ___ to the reader. Complete thought. Subject and a Predicate. Short, Simple, and Concise. Unmistakably clear.
People often speak in ___ ___. It is often not possible to ask the speaker to clarify with written communication. Therefore, written communication must state ___ ___ to ensure that the reader understands the ___ ___. Incomplete sentences. Complete thoughts. Author's meaning.
When someone writes the same way he talks, 2 serious errors occur: ___ ___ and ___ ___ ____. Sentence fragments and Run-on sentences.
Your written communication may serve as a ___ ___ for judicial and administrative proceedings. Source Document
__ ___ ___ is a group of words that is only a piece of a complete sentence. Sentence Fragment
___ __ ___ cause confusion for the reader and can lead to incorrect conclusions about the intent of the writing. Run-on sentences
__ __ __ ___ written as 1 results in a run-on-sentence. 2 or more sentences
___ is a word or set of words that qualifies or limits another word or set of words. Modifier
___ ___ is one that attaches itself to the wrong word or words in the sentence. Misplaced modifier
Because a ___ ___ presents the reader with an unintended meaning, or forces him to try to figure out the meaning of the sentence, ___ by the reader often results. Misplaced modifiers, Misinterpretation
Place every modifier as close as possible to the word it ____. Modifies
Created by: elizabeth-mcw
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