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is a recurring work process that contributes to the implementation of a program or sub-program.
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refer to appropriations programmed annually of and for some other period prescribed by law plus adjustments made during budget implementation. Adjustments may include allotment releases from Special Purpose Fund, Automatic Appropriations...
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Module 9
PPBER
| Question | Answer |
|---|---|
| is a recurring work process that contributes to the implementation of a program or sub-program. | Activity |
| refer to appropriations programmed annually of and for some other period prescribed by law plus adjustments made during budget implementation. Adjustments may include allotment releases from Special Purpose Fund, Automatic Appropriations... | Adjusted Appropriations |
| is the standard procurement monitoring, assessment and evaluation tool developed to determine, in a qualitative and quantitative manner, procurement strengths and weaknesses of agencies, and formulate a reasonable action plan to address identified areas | Agency Procurement Compliance and Performance Indicators (APCCPI) |
| is an authorization issued by the DBM which allows Program 4 to incur obligations up to a specified amount as contained in a legislated appropriation. This issued may either be through the Agency Budget Matrix which covers the comprehensive release | Allotment |
| shows how Resource Managers (RMs) plan to spend the resources approved in the GAA and Off-Budget Funds to accomplish SND-established programmatic and financial management objectives. This is the RMs programmatic and financial management objectives | Annual Plan and Budget (APB) |
| the requisite document that the Program 4 must prepare to reflect the necessary information on the entire procurement activities (i.e., goods and consultancy services as well as infrastructure projects to be procured) that it plans to undertake | Annual Procurement Plan (APP) |
| are authorizations made by law or other legislative enactments of obligations to be incurred and allowing payments to be made with funds of the government under specified conditions and/or specified purposes. | Appropriations |
| refers to the following: 1) For specifically appropriated items as reflected in the annual budget of Program 4, the amount corresponding to either the full cost of a single year or multi-year program/project/activity. | Approved Budget for the Contract (ABC) |
| refer to appropriations programmed annually of and for some other period prescribed by a separate law, by virtue of outstanding legislation which does not require periodic action by Congress. | Automatic Appropriations |
| are annual documents required by the DBM at the onset of the budget execution phase, which contain the Program 4 targets and plans for the current year. | Budget Execution Documents (BEDs) |
| are periodic reports on Program 4’s actual accomplishment/performance as well as appropriations, allotments, obligations, disbursements, and balances for a given period which are jointly required by DBM and COA. | Budget and Financial Accountability Reports (BFARs) |
| for appropriated funds, primarily refers to obligations incurred as against allotment released. It may also refer to disbursements made as against obligations incurred | Budget Utilization |
| is the settlement of government obligation and/or accounts payable made through cash, LDDAP ADA or check. It also includes cash allocation coming from BTr that goes directly to the agency’s government authorized servicing bank. | Disbursement |
| usually looks into performance in terms of budget and cash utilization. It is measured according to adjusted appropriation and obligation which signifies the initiation of the Programs, Activities, and Projects (PAPs) | Financial performance |
| is a cost component of the Program 4 budget which consists of the activities and projects dealing with the provision of overall administrative management and operational support to the entire Program 4 operations. | General Administration and Support Services |
| Non-Appropriated or Off-Budgetary refer to off-budget accounts which detail the revenues or receipts and incomes of Program 4, outside its appropriated budgets. | Funds |
| Notice of Cash Allocation (NCA)cash authority issued quarterly by the DBM to central, regional and provincial offices and operating units to cover the cash requirement of Program 4. | Notice of Transfer of Allocation (NTA) |
| is used for the transfer of the cash allocation within Program 4 from one operating unit to another. However, the use of NTA is greatly discouraged by the Commission on audit (COA) and Department of Budget and Management (DBM). | Notice of Transfer of Allocation (NTA) |
| primarily refers to disbursements made as against NCA released by DBM. | NCA Utilization |
| the ability to schedule its Programs, Activities, and Projects (PAPs) and commit the funds it has requested for its PAPs. | Obligation |
| is the cost structure which consists of programs and corresponding expenditures that relate to the main purpose for which an agency has been created. It involves direct production of goods or delivery of services or direct engagement in regulations. | Operations |
| shall be based on the following: 1) Delivery of programmed commitments under the GAA 2) Compliance to DND-directed instructions; and 3) Attainment of internal targets set by Program 4 under CSAFP Performance Scorecard. | Operational Tempo |
| is a semestral report on procurement activities specified in the APP, whether ingoing and completed. The OMR shall cover major activities from the holding of the pre-procurement conference to the issuance of notice of award | Procurement Monitoring Report (PMR) |
| is a form of structuring the budget into programs and outcomes, classifying expenditures by programs: (1) clarifies the objectives of government spending and the programs and strategies used; and (2) allows the monitoring of operational performance | Program Expenditure Classification (PREXC) |
| has a prescribed outline and format and prescribed templates. Provides the detailed discussion of all physical, financial, logistics and procurement accomplishment from the period covering 01 January to 31 December | Written Report |
| the number of activities accomplished for the period in review against the number of programmed targets for the year shall be included in the report; | Program Implementation Rate (PIR) Report |
| the amount obligated against the amount allotted and the amount disbursed against the program and obligated amount, respectively, shall also be reported. | Budget Implementation Rate (BIR) Report |
| is guided by the prescribed presentation outline, format and templates. The data shall be taken from the submitted Written Documentation report. Amounts in figures should be written up to the decimal places. | Oral report |
| shall be based on target as defined in the approved APB per output and outcome indicators per PREXC Structure of unit/office. Likewise, units are required to report the appropriate data for respective Mission Area targets and accomplishments | Operational Tempo |
| The contents for the ___ (for the period in review) shall be in accordance with the following: -Annual Financial Program -Financial Performance / Accomplishment -Fixed cost expenditure -Variable cost expenditure -Special and Other Releases | Financial Performance |
| shall be in accordance with the approved APP/ Amendatory APP (AAPP) and Supplemental APP (SAPP) of the current year’s budget, by modes of procurement and mode of payment (procurement made through cash advances) | Procurement and Logistics Performance / Accomplishment |
| shall feature the status of funds as of the period in review that the unit / office has undertaken through cash advance | Status and Ageing of Cash Advances |
| direct recipient units and offices must provide the detailed findings and observations issued by COA. On the other hand, units/offices must also report the OTIA Findings and Observations based on their latest communicated findings | Status of Commission on Audit (COA) Findings and Observations |
| must reflect the modifications, adjustments, realignment and reprogramming made in the approved APB during budget execution and implementation. This portion must detail the type of program change, the changes made in PAPs | Report of Program Change |
| portion of the report emphasizes the overall status of performance of the unit/office in terms of its program implementation vis-à-vis absorptive capacity as of the period in review, where an issue or concern | Assessment |
| are items which resulted from the assessment of performance as of the period in review, that the unit would want to discuss with the concerned staff as worth elevating to the GHQ Program and Budget Committee or the VCSAFP | Issues and Concerns |
| are items that are based from the issues and concerns laying out action plans and measures and recommend solutions / corrective actions that the unit/office shall undertake to stabilize and navigate their performance that have gone off | Catch-up Plans, Recommendation/s and Way Ahead |
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