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Human Resources 5

Week 5: HR Planning, Job Analysis and Job Design

QuestionAnswer
Definition of HR Planning Estimating future supply of and demand of human capital, and how to close that gap.
Definition of Strategic Planning It is the process of defining the goals of your organisation.
Techniques of HRP Trend analysis, indexation, modelling, expert analysis and the Delphi technique
What is the Delphi Technique? It is a forecasting framework that is based on the results of multiple rounds of questionnaires sent to a panel of experts. This process continues until consensus is achieved.
HR Planning roles Labour demand forecasting, labour supply analysis and balancing supply and demand.
How to measure the effectiveness of HR planning It is whether the right people are available in the organisation at the right place and the right time.
Managerial Judgement Supervisors and managers assess their own labour requirements.
External Labour Supply Forecasting include: Trends, general population density, unemployment rates, school leavers, competition and proportion with higher education.
Internal Labour Supply Forecasting include: Analysing historical turnover rates, cohort analysis, internal promotion analysis and succession plans.
Internal labour market strategies to avoid labour shortages include: Overtime, retrained transfer/promotions, turnover reduction and soft HRM strategies e.g. career development
External labour market strategies to avoid labour shortages include: Temporary and casual employees, outsourcing, internships, use of migrant labour and new external recruits.
How do you manage a labour surplus? Downsizing, Pay reductions, Demotion, Transfers, Work sharing, Retirement and Retraining.
Benefits of HRP Strategic rather than reactionary, stronger alignment between org. goals and people practices, increased productivity and profitability and is cost effective
Disadvantages of HRP Time consuming...therefore costly, questions how essential it is to an organisation's effectiveness and tendency to focus on short-term priorities
What is HR informational management systems (HRIMS) It stores, processes and manages employee data, such as names and addresses etc. It typically also provides functionality such as recruiting, attendance management and performance appraisals.
Benefits of using HRIMS An effective strategic tool for HR planning and SHRM and facilitates more cost-efficient management of low value-added HR and payment activities.
Drawbacks of using HRIMS Legal Issues such as confidentiality, protection of data, ethical issues and outsourcing.
Definition of job analysis It is a systematic process to collect information on characteristics that differentiate jobs. These can include knowledge skills, abilities, work activities and performance standards, interactions and machines and equipment.
Definition of job description It is a document that summarises the information gathered in the job analysis: summary of job purpose, main responsibilities, skills, qualifications and experience required.
Three factors that will contribute to a person’s ability to succeed in a role Technical skills, behavioural attributes and motivation
Created by: Kaye_7