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Records Management

Ch. 9 QUIZ

QuestionAnswer
Numbered primary guides divide the file into what? Sections
Numbered folders are placed in front of or behind the guides? Behind
serial list of numbers assigned to records; includes date of the assignment; indicates the next number to be assigned accession log
a reference to a numeric file; organized alphabetically; used to find the number assigned to a name or subject alphabetic index
T/F: The storage process is: inspecting, indexing, coding, number coding, cross referencing, sorting, storing, retrieving. T
One disadvantage to consecutive number storage is that it uses an ________ access method. Indirect
Using consecutive number storage, where in the file does congestion occur? At the end
storage in which numbers are divided into groups; the last group is the primary division under which a record is filed terminal-digit
storage in which numbers are divided into groups; the middle group is the primary division under which a record is filed middle-digit
any classification system for arranging records that is based on numbers numeric records management
a system of numbers that has blocks of numbers omitted nonconsecutive numbering
a method by which records are filed in date sequence, either in reverse sequence (with the most recent date on top) or forward sequence chronologic storage
a coding system based on the assignment of number ranges to subjects block-numeric coding
a coding system using numbers (or sometimes letters) with two or more parts separated by a dash, space, or comma duplex-numeric coding
a numeric method of classifying records by subject in units of ten and coded for arrangement in numeric order decimal-numeric coding
a coding system that combines letters and numbers, in combination with punctuation marks, to develop codes for classifying and retrieving information alphanumeric coding
Created by: 449569235237736