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ENG 1131 A

Definition and Terminology

Goal of a cover letter? What does it do? 3 points Introduce resume and move reader to action (interview) - Gain attention - Build interest - Motivate action
In a cover letter you do not repeat everything on your __________, draw the most attention to the most __________, and _________ aspects resume. relevant, concise
Solicited application Response to an expressed intention to hire -Indirect approach -Make yourself stand out -If possible demonstrate you've established contact -Use active language
Unsolicited application Goal: Convince reader to hire you By: making yourself stand out without the intention of hiring. - No position advertised
Format of cover letter -1 page/ 1/2 page -Block style -Attention line if name is unknown -Proper use of address labels -Sign name by hand
Tone of cover letter Avoid: Constantly using I Exaggerations Apologies Begging Don't sound generic, show your personality -Benefits the reader
Resume Goal: to link qualifications to the requirements of the job -Highlight most relevant aspects -Make the most of limited time and space -Provide information for decision Organize and highlight what your best at
Resume Language Use active language -Strong verbs for describing skills -Use examples -Focus how your employer benefitted from you
Resume: Chronological Approach / Organization -Lists most recent employment experience and go down -Describe jobs with relevant details ex. emphasis on your most recent, and most relevant to your position -Most common, traditional organization style -Boring to navigate, no creativity
Resume: Functional -Emphasis on qualifications -Focuses on skill rather than work experience -Useful for new entrants, and unemployed -Great for those who volunteer -(Skills, volunteer, qualifications, education)
Resume: Combination Includes chronological and functional -Places skills and capabilities first, followed by employment -Less standard, may not appeal to traditional employers -Runs risk of being redundant
Analytical report -Provides and analyzes information -Explain and offer commentary on incident
Simple report Main purpose to provide information -Not comment, interpret, analyze -Organized for reader -to make decisions -to understand situation
Proposal report Internal: requests information in organization External: bids to people outside organization
What is the process of a report? 1. Identify purpose 2. Fill in gaps (understand problems, trends, information) 3. Gather information (reliable source? biased?) 4. Transform to reader-needed content 5. Conclusion (sum up, no new ideas) Deliver recommendation only if necessar
What are the ways to organize a report? Hierarchy Chronologically Geography Comparatively
Report: Hierarchy organization Begins with more important information/conclusion -Follows through with the second -Gives best information in the end
Report: Chronological organization -Orders information based on when things happened -Straight forward chronological order
Report: Geography organization Organizes report by location, country
Report: Comparative organization Organizes to show similarity or dissimilarity between things -Point by point comparison: Compares based on criteria -Block comparison: Compares items themselves
Formal report: -One specific time/location -Longer, more complicated -More sections/subsections -Written to be useful to a wide range
Informal report: -Routine -Short -Produced often -Not really for people to read, filed away.
Letter of transmittal -Moves people to specific type of action -Summarizes the basic topic/main findings -explanation of how was your research conducted?.
Executive summary -Provides condensed information of the report's content -Stands on its own, reader should not refer to report -Includes conclusion and recommendations -FOR reader, not TO reader
Report: Introduction -Enable reader to make sense of report -Establishes the scope and nature of research. How conducted?, boundaries? -Provides guidance to reader
Talking headings -Highlight main detail and important points -Gives heading actual information -Information pops up/ straightforward
Created by: wli043