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Filing
| Question | Answer |
|---|---|
| archives | Facilities where records of an organization are preserved because of their continuing or historical value. |
| ARMA International | A professional group interested in improving educational programs in schools and industry and providing on-the-job knowledge about records and information management. |
| document imaging | An automated system for scanning, storing, retrieving, and managing images of paper records in an electronic format |
| e-commerce | An electronic method to conduct business communication and transactions over networks and through computers. |
| electronic data interchange (EDI) | A communication procedure between two companies that allows the exchange of standardized documents (most commonly invoices or purchase orders) through computers. |
| electronic fund transfer (EFT) | A system and procedures that provide for electronic payments and collections. |
| electronic mail (e-mail) | A system that enables users to compose, transmit, receive, and manage electronic documents and images across networks. |
| electronic record | A record stored on electronic media that can be readily accessed or changed. |
| enterprise content management (ECM) | Technologies, tools, and methods used to capture, manage, store, preserve, and deliver content across an enterprise. |
| external record | A record created for use outside an organization. |
| important records | Records that assist in performing a firm's business operations and, if destroyed, are replaceable, but only at great cost. |
| internal record | A record that contains information needed to operate an organization. |
| Internet | A worldwide network of computers that allows public access to send, store, and receive electronic information over public networks. |
| ISO 15489 | A standard for records management policies and procedures. |
| management | The process of using an organization's resources to achieve specific goals through the functions of planning, organizing, leading and controlling. |
| nonessential records | Records that have no predictable value to the organization after their initial use and should be destroyed after use. |
| record | Stored information, regardless of media or characteristics, made or received by an organization that is evidence of its operations and has value requiring its retention for a specific period of time. |
| record life cycle | The life span of a record as expressed in the five phases of creation, distribution, use, maintenance, and final disposition. |
| records management | The systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage, and retrieval, to their ultimate disposition. |
| records system | A group of interrelated resources - people, equipment and supplies, space, procedures, and information - acting together according to a plan to accomplish the goals of the records and information management program. |
| reference document | A document that contains information needed to carry on the operations of a firm over long periods of time |
| transaction document | A record used in an organization's day-to-day operations. |
| useful records | Records that are helpful in conducting business operations and may, if destroyed, be replaced at slight cost. |
| vital records | Records, usually irreplaceable, which are necessary to the continued operation of an organization. |
| World Wide Web | A part of the Internet that contains HTML documents that can be displayed and searched using web browser programs |
Created by:
JaimeCox
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