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PMP Exam Questions
Process Domain
| Question | Answer |
|---|---|
| product owner performing working session w/team to review user stories in preparation for the next sprint. intention is to ensure team knows enough about the stories & how large they are in relation to each other. What activity is being performed? | Backlog Refinement - In order to prepare for next iteration (next Sprint) The process of refining backlog (review user stories & size & relation to each other) Engaging the team allows everyone to be aligned on the stories, relative to one another |
| A project manager has just wrapped up a successful project in an environment that uses a streamlined hybrid approach to project delivery. Who is responsible for writing the project’s final report? | Project Manager |
| The project manager is typically responsible for authoring the final report. The project’s final report contains a summary of what? | Scope, cost, schedule/burn down of work, risk, and quality outcomes |
| Risk strategy, methodology, and risk‐related roles and responsibilities plus more are all elements of what plan? | Risk Management Plan |
| risk‐related funding, timing, risk categories, stakeholder risk appetite, definitions of risk probability and impacts, probability and impact matrix, reporting formats, and tracking plus more are all elements of what plan? | Risk Management Plan |
| While studying the Agile principles. What is the formalized document called that identifies 12 principles of the Agile approach? | Agile Manifesto |
| The Agile Manifesto identifies what? | 12 principles that describe the Agile approach |
| What came about through a group of software developers who came together in 2001 to formalize the Agile approach | Agile Manifesto |
| When & how did the Agile Manifest come together? | It came about through a group of software developers who came together in 2001 to formalize the Agile approach |
| According to the Project Management Institute (PMI)®, a good project manager spends how much time communicating? | 90% |
| Change‐driven life cycles are also known as what? | Agile or adaptive life cycles |
| Which project management Knowledge Areas involve every team member and stakeholder on the project? | Project Communications Management |
| Who is included when referring to Project Resources? | Project Resources involve all the human and physical resources assigned to the work of the project |
| False or true? A highly predictive life cycle has reduced risk and costs due to detailed plans. | True |
| False or true? A highly predictive life cycle contains requirements that are ambiguous | False, A highly predictive (Waterfall) life cycle typically has detailed specifications |
| False or true? A highly adaptive life cycle has continuous involvement and frequent feedback from stakeholders | True, a highly adaptive life cycle (Agile) has requirements that are progressively elaborated |
| False or true? A highly adaptive life cycle performs Initiating activities regularly throughout the project | True, a highly adaptive life cycle (Agile) has requirements that are progressively elaborated |
| Which Knowledge Area Contains the activities to identify, define, combine, unify, and coordinate the various processes and project management activities within the various process groups? | Project Integration Management |
| Which Knowledge Area Contains the activities required to manage the timely completion of the project? | Project Schedule Management |
| Which Knowledge Area, Contains the activities necessary to purchase or acquire products, services, or results needed from outside the project team? | Project Procurement Management |
| Which Knowledge Area Contains the activities to identify, acquire, and manage the resources needed for the successful completion of the project? | Project Resource Management |
| Which Knowledge Area Contains the activities required to identify the people, groups, or organizations that could impact or be impacted by the project, analyze them, and develop strategies for engaging them? | Project Stakeholder Management |
| Work env. is combo delivery approaches, Agile & Predictive, w/1‐month release cycles. Division VP told you report current release status on track. w/3budget overruns budget status is poor, but repayment is coming that will reverse overruns-2 main points? | You can’t control actions of others, but you can control your actions, you should report truth no matter what VP instructed Managing communications is a critical aspect of a project manager’s role |
| Is it true that a team is not distracted by planning activities and can focus on execution represents a benefit of using an Agile approach to manage projects? | No, A project team can adjust processes in order to meet new or modified requirements - Using an Agile approach, a project team can assess results and adjust processes to meet new or modified requirements. |
| Is it true that a team is Changes can be closely monitored and controlled represents a benefit of using an Agile approach to manage projects? | No, A project team can adjust processes in order to meet new or modified requirements - Using an Agile approach, a project team can assess results and adjust processes to meet new or modified requirements. |
| Is it true that Risks can be identified, reduced, or eliminated early on in the project life cycle represents a benefit of using an Agile approach to manage projects? | No, A project team can adjust processes in order to meet new or modified requirements - Using an Agile approach, a project team can assess results and adjust processes to meet new or modified requirements. |
| Is it true that A project team can adjust processes in order to meet new or modified requirement? | Yes, A project team can adjust processes in order to meet new or modified requirements - Using an Agile approach, a project team can assess results and adjust processes to meet new or modified requirements. |
| David is a project manager working for a prominent book publishing company. As part of his latest project, he uses an approach that yields frequent smaller deliverables throughout the span of the project. What type of project life cycle is David using? | Incremental life cycles - focus on speed of delivery as an optimization method. this type of life cycle, proj. yields frequent smaller deliverables to avoid waiting 4everything 2b compl. b4 a solution exists(subset of overall solution becomes availsooner) |
| What life cycles focus on speed of delivery as an optimization method? | Incremental life cycles |
| What life cycles focus on the project yielding frequent smaller deliverables to avoid waiting for everything to be completed before a solution exists. In other words, a subset of the overall solution becomes available sooner? | Incremental life cycles |
| A project manager has just closed out a procurement, which produced the final projdeliverable. What is the PM likely to do next? A. Celebrate B. Perform administrative closure Explanation C. Release remaining proj resources D. Finalize any open claims | B. Perform administrative closure Since the scenario outlined that the final deliverable of the project was completed, it implies that closing activities would follow. Administrative closure, which occurs as part of the Close Project or Phase process |
| Nicolas is PM of a project revolutionizing mobile fitness tracking industry. w/his team of SMEs, they use Scrum. Nicolas’s project team continues to build on product through 2wk iterations-also known by what other name? Phase or Sprint | In Scrum, iterations are also known as sprints. Iterations or sprints are always time‐bound and can be any short period of time defined and agreed upon by the team. |
| A PM in the process of assembling the final report of the project. What project document are they likely to reference to view the completion date of major project deliverables? A. Final report B. Schedule baseline C. Milestone report D. Milestone list | D. Milestone list The milestone list contains the final dates that the project milestones have been accomplished. This is used as an input to the Close Project or Phase process, which is where the final report is produced. |
| Project PM produce a mobile phone app . in final close stage, I review comms generated for & by stkhldrs to analyz feedback. What doc to review this feedback? A. Change log B. Lessons learned register C. Project communications D. Quality reports | Project communications is an input of the Close Project or Phase process as part of project documents. It includes all communications that have been generated throughout the project. |
| PM w/proj team ID lessons learned. info captured is archived & summarized w/in project final report. What activity is team engaged in? A. Update lessons learned register B. Administrative closure C. Conduct proj meeting D. Capturing work perfor info | B. Administrative closure The project team is performing administrative closure activities associated with the Close Project or Phase process. captures additional activities, such as archiving information &creating the final report. |
| Which of the following characteristics do all project life cycles share? A. Degree of uncertainty B. Degree of planning C. Degree of unfinished work D. Degree of work sequencing | B - Degree of Planning According to the Agile Practice Guide, all project life cycles share the element of planning. What differs across predictive, iterative, incremental, and Agile life cycles is the degree to which planning is done, and when. |
| kicked off, begin rqmts sessions w/key users. PMO requires closure of each phase before the next phase can begin. What is this process called? (Select all that apply.) A. Gate exit B. Phase review C. Phase exit D. Stage review | B & C PMBOK® Guide calls this process by any of these names: stage gates, phase reviews, phase gates, phase exit, or kill points. |
| What document would best list the requirements that will not be added to this project? | Project scope statement |
| you identify some of the positive and negative stakeholders. What process group are you currently engaged in? | Initiating |
| consistently being asked for updates & meetings- PM inform sponsor the constant meetings disrupt his work, and project is starting to fall behind schedule. sponsor responds by saying that is his mgmt style. What best describes mgmt style? | Theory x management theory in which the manager does not trust his or her workers and will micromanage them. This theory generally leads to the team being unhappy |
| What is Theory Y? | refers to when a manager believes people want to do the work and trusts them. |
| What is Theory Z? | Theory Z refers to when employees are committed to a business and will generally stay with that business for a long period of time |
| What does Maslow’s hierarchy of needs specify? | what a company must have in order for employees to stay motivated |
| What is Theory x? | management theory in which the manager does not trust his or her workers and will micromanage them. This theory generally leads to the team being unhappy |
| he project team is almost done w/planning when the sponsor informs PM that due to new regulations, the project will need to be completed within 6 months; if not, they will not be able to open the building to the public. What best represents this? | Constraints |
| Define Constraint? | something that limits a project, which can include time or cost. In this question, the constraint is a limitation on the time needed to get the project done. Deliverables, assumptions, and work packages are not constraints on a project. |
| the customers are given a prototype of the smartphone for them to try. They inform you that the phone constantly reboots, and sometimes the touch screen does not work. What tool can the project team use to find the reasons for these defects? | An Ishikawa diagram (fishbone diagram) |
| What is another name for Ishikawa Diagram? | cause-and-effect diagram or why-why diagram or fishbone diagram |
| Define Ishikawa Diagram? | Tool used to list the many different probabilities for a project’s defect. Assumptions analysis involves analyzing assumptions, histograms are used to show the frequency of defects, and inspections used to see if a deliverable has met its requirements. |
| What is a cause-and-effect diagram? | aka Ishikawa diagram a tool the project team use to find the reasons for these defects - root cause analysis |
| What process does the Ishikawa diagram used? | Manage Quality & Identify Risks (risk management) for identifying potential causes of risk to brainstorm and visualize potential root causes of risks |
| if a process is failing or defects are high, what tool is uesed? | Ishikawa Diagram for analyzing the problem |
| Define Lag? | A delay between activities |
| Define Lead? | An overlap between activities |
| Define Slack? | The amount of time you can delay an activity without delaying the project |
| Is Slack & float the same thing? | Yes. the amount of time you can delay an activity without delaying the project |
| he team has alerted you that after the server installation is done, you should wait 4 days before installing workstations. for server auto updates. What do you need to add to the schedule in order to account for this delay? | Lag |
| What is the immediate process when a project is cancelled? | move to the close project or phase process and formally close the project: Inform the project team, conduct a lesson learned session, and formally release the team from the project |
| You would like to put the risks in order from most impact to least impact on the project. What is the best process for doing so? | Perform qualitative risk analysis |
| Define Qualitative Risk Analysis? | Perform qualitative risk analysis is a process used to rank risks according to probability and/or impact. |
| Define Quantitative Risk Analysis? | Perform quantitative analysis is done in order to assign values to the risk. |
| Plan risk response describes what? | The strategies that would be used if a risk were to materialize |
| What is done to assign values to a risk? | Quantitative Risk Analysis |
| What is the best tool or technique to ensure all vendors receive the same information about the project? | A bidder conference |
| Define Bidder Conference? | Held by inviting all the potential sellers and reviewing the requirements for the project with them. |
| What does a bidder conference ensure? | This will ensure that no vendor receives more or less information than the others. |
| If an activity is on the critical path, what will it have? | zero slack - zero float |
| Do activities not on the critical path have float? | positive, total float |
| Define Total float? | flexibility to delay a task w/out delaying project finish date |
| Define Critical Path? | Zero - Negative total float |
| The project manager has decided that he will choose the method for them and will take the responsibility in case it is not the best way to program functions. What best describes this technique? | Autocratic |
| Define Autocratic? | decision making, an individual makes the decision for the team and takes responsibility for the decision. |
| computer-generated model of what it will look like when it is done. This model is given to the customers for their feedback. What best describes this model? | Prototype |
| Define Prototype? | A prototype is generally a mock-up or functional product that is given to the customers for feedback. |
| What are Data representation and data analysis? | tools used to analyze data and present them in various forms, such as graphs or charts. |
| receiving many ideas about what to include in the project. The ideas seem to be very scattered and not logically grouped. What tool can best help the project manager group these ideas? | Affinity diagrams |
| Define Affinity Diagram? | is used to group large number of ideas to review and analyze. |
| Define HIstogram? | is used to show frequencies over time. |
| Define Flowchart? | A flowchart is used to visually view a process for improvements. |
| Over the last three weeks the project team has finally been able to establish a shared vision of what the product would look like when it is complete. This is an example of? | Progressive elaboration |
| When does progressive elaboration occur? | when more information in detail emerges over time. |
| PM & team are reviewing completed deliverables to see if they meet performance rqmts outlined in rqmts documentation. This is done before the customers are invited to inspect the deliverable. What is the best output of this process? | Verified deliverables |
| What do deliverables have to do w/control quality process? | the deliverables are inspected to see if they meet the quality requirements. The output of this process is verified deliverables |
| what process is done before the process of validate scope, where the deliverables will be inspected by the customers for a formal acceptance? | Control quality to verify deliverables |
| What process does the customer inspect deliverables? | Validate Scope to approve deliverables |
| Fortunately, the project team anticipated that this might happen and has a plan for replacing the server. What should the project manager do next? | Implement risk response |
| What process group is implement risk response done? | executing process group, where the project manager implements the preplanned responses to any risks that may have taken place. |
| Plan risk responses is done to determine what? | the team’s response if a risk happens |
| When managing a conflict in a project, what would be the best role for the project manager? | facilitate a satisfactory resolution for the conflict |
| PM has analyzed the work completed by the project team and then compared that to the project management plan to see where the differences are. What process best describes the work of the project manager? | Control scope |
| Control Scope is a process where what is done? | compare the work that has been completed to the project management plan to see if they line up. |
| When there is a variance while in control scope when comparing work to the project management plan, what is done next? | initiate actions to fix the variance |
| Most permits take approximately 6 weeks to get. Where would the project manager document the opportunity, the project should take if a permit comes within 2 weeks instead of the 6 weeks? | risk register |
| What gets logged in assumption log? | only document assumptions that are made on a project |
| What gets logged in the issue log? | will have a list of issues that are currently taking place on a project |
| What is a positive risk? | an opportunity |
| Is a positive risk logged in the risk register? | Yes |
| A new regulation is added to the risk register. What should the project manager do next with this risk? | conduct both a qualitative and quantitative assessment before coming up with a risk response. |
| What to do if a risk response requires adding more money? | should initiate a change request requesting more fund for the project. The project manager should assess the risk before informing the sponsor of the risk. |
| PM feels the team members could utilize a lot less materials & informed team members that they are using too many materials to complete the project work to accomplish the work they’re currently doing. What process describes this scenario? | Control resources is a process that ensures the physical resources are being utilized correctly |
| Manage team & develop team are used to manage what? | the project team - not the physical resources |
| Which of the following would be considered a waste on a project? | Waiting |
| team has identified a specific set of perf measurements the phone should meet when it is complete. The measurement looks at how fast the phone can boot up and how fast it can shut down. Where should the project team document these measurements? | Quality metrics are used to measure the project deliverables. |
| What does the quality checklist inform the project team about? | what to look for when inspecting the project deliverables |
| What does the quality management plan outline? | how to conduct the quality processes such as manage quality and control quality. |
| What does the requirements traceability matrix track? | the requirements back to their origin. |
| contractor has completed all the work listed in the agreement but also completed other work the contractor felt had to be done. The contractor is asking for more money that was not listed in the agreement. What should the project manager do next? | Contact Claims Administration |
| When there is a dispute between a buyer and a seller for additional funds, the dispute should be resolved how? | by going to the claims administration, who can then facilitate the dispute |
| The project has managed to build about half of the deliverables needed to complete the project. The project has spent $50,000 on materials and labor. This money that has already been spent is generally referred to as what? | Sunk costs |
| Define Sunk Costs? | the money that has already been spent on the project. |
| What does The project budget include? | the cost baseline and the management reserves. |
| Define Opportunity cost? | The cost of all lost opportunities when selecting a project |
| While creating scope statement, stakeholders have requested that a feature be addedMark realizes this feature would not be possible due to the fact that the company’s current network lacks the required hardware. What is the best approach to take? | Add the feature as an exclusion to the scope statement - PM should not add the feature due to the company’s inability to install it. |
| What does the project scope statement contain? | contains the project’s deliverables & the exclusions, which are features the project will not accomplish. |
| the project team has identified the risk of a snowstorm. Due to the region in the country and the time of the year, the team has decided to take no action or preparations for the snowstorm. What risk response strategy is the team using? | Acceptance |
| Define Acceptance a risk response? | take no action against the risk |
| team discovers a new method they can use on project & future projects to get installation done in about half the time. This new method involves prepping the server image and cloning the machines. What is the best project document for the team to update? | Lessons learned register |
| Any time new knowledge is gained on a project, what should be done? | added to the lessons learned register to be used throughout the project and on future projects. |
| What does the risk register provide? | A list of all the risks that can affect the project and how the project team would respond to them. |
| Define Resource Breakdown Structure? | breakdown of the resources by categories or types. |
| What does the resource requirements describe? | all the resources needed to complete an activity. |
| no team member is allowed to work overtime. The sponsor is okay with the project being delayed due to this. What technique can the project manager best implement to ensure that no team member is overworked? | Resource leveling |
| Define Resource leveling? | technique used when resources are limited or over-allocated. It ensures that no resource is assigned to more than one activity at a time, ensuring that no resource is overworked. |
| When does resource smoothing work? | if there is slack available on the activities |
| When encountering any problem on a project, the project manager should follow what process? | first identify the problem, define the problem, investigate, analyze, solve, and then check the solution to ensure the problem has actually been solved. |
Created by:
Bentley525