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35hr Class
Andrew Ramdayal
| Question | Answer |
|---|---|
| Is project management considered project work? | No, Project work is doing the work (coding, adding a server, etc.) |
| Define project work? | Things needed to do to produce the output of the project (coding, adding a server to the rack, etc.) |
| Do project managers do project work? | No, PM manages/supports team |
| Who does project work? | Project team does project work |
| What do project managers do? | They take the knowledge, skills, tools & techniques to make sure the requirements are met or done |
| Purpose of business case? | Justify the investment |
| Main goal for a PM? | Lead & manage the project delivery team |
| What is project management? | Application of knowledge, skills, tools & techniques to satisfy project requirements |
| Companies use project management to what? | Change & Grow |
| What defines done for a deliverable? | Acceptance of deliverable |
| What is a phase? | Activities that result in a deliverable (Design is a phase - code is a phase - test is a phase) |
| What categories are deliverables-are they intangible or tangible? | Intangible or tangible |
| What is a project life cycle? | It is all the phases in a project from start to finish and can be predictive or change driven (iterative-incremental-adaptive) or hybrid |
| What are is included in a life cycle? | Project or Product |
| Who creates phases in a life cycle of a project? | PM |
| Project Governance? | Framework, Functions, Processes that guide project management activities to create unique product, service, result while meeting organizational, strategic and operational goals |
| Three Pillars of project governance? | Structure, People, Information |
| Purpose of project governance? | Make good decisions |
| What is a stakeholder? | Person, group, organization that may be or is affected by a project either positively or negatively |
| What is part of the project manager role? | Initiator, Negotiator, Listener, Coach, Working member, Facilitator |
| On the schedule, how to identify if requiring a permit is an activity when the duration is zero? | It is a milestone |
| Define milestone & how much is its duration? | Significant event or achievement in a project that marks a key point or completion of a major deliverable, zero duration |
| Who determines what is a milestone on a project? | PM |
| What is a significant event or achievement in a project that marks a key point or completion of a major deliverable? | Milestone |
| Define Task duration? | Amount of time to complete a specific task or activity within a project |
| What refers to the amount of time to complete a specific task or activity within a project? | Task Duration |
| What is a milestone duration? | A Major accomplishment /Significant Event task w/a zero duration |
| What is it called when a task has a zero duration? | Milestone |
| What is the Term to include a Functional Organization? | Organizational Structure |
| What helps the company decide the power of the PM? | Organizational Structure |
| How much power does a PM have in a Functional organization? | None/very little power on project, need functional mgr for resources; part time PM & PT resources, no budget control (functional mgr) |
| What Term includes a Matrix Organization? | Organizational Structure |
| What Term includes a Projectized organization? | Organizational Structure |
| How much power does a PM have in a Projectized organization? | Hgh/total the power on project, control the resources, full time PM & full time resources, control of budget |
| What does the structure of the business determine? | Amount of power the PM has |
| How much power does a PM have in a Matrix organization? | Different for each of the three types |
| Which org structure groups people under one boss for each area? | Functional organization |
| How much power does a PM have in a Weak matrix organization? | Low power on project, low power over the resources, part time PM & part time resources, no budget control |
| How much power does a PM have in a Balanced matrix organization? | Moderate power on project, moderate over the resources, PT/FT PM & PT/FT resources, budget control mixed |
| How much power does a PM have in a Strong matrix organization? | High/total power on project, High/total over the resources, FT PM & FT resources, budget control PM |
| Traditional Project Sponsor responsibilities? | Can be Internal or external Project Champion Funding Project |
| Traditional Program Manager responsibilities? | Senior to PM maybe responsible for several projects executed at the same time maybe used to resolve conflicts on the project |
| What is Scope? | Total Work to be done |
| What is the Schedule? | Time to get work done |
| What is the Cost? | Budget of the work |
| What is Quality? | Customer satisfaction of work |
| What are included in resources? | People & material resources |
| What is communications? | All stakeholders get the correct information at the right time |
| what is stakeholder engagement? | keeping all the stakeholders engaged and alert in the project |
| What is done with risks? | Identifying and responding to risks over the lifecycle of the project |
| What is Procurement? | Acquiring resources from outside the team |
| What does the PMO organizational structure provide PMs? | Direction how to manage projects.... standardize the processes facilitates the sharing of information, resources, methodologies done, tools, techniques used |
| What are the types of PMO organizational structure? | Supportive, Controlling, Directive |
| What is the relationship between project management & Product management? | Project management is a part of product management |
| Is product management or project management the whole thing from thinking about a product until deliverable and retirement? | Product Management |
| How do product managers work w/project managers? | work closely with PMs to translate product strategy and roadmap into actionable project plans |
| What do project managers oversee? | the execution of project plans |
| Is project management only one component of product management? | Yes |
| How does product management differ from project management? | It oversees the strategy - strategic planning of the product throughout the entire life cycle management of the product or service |
| What does product management do that project management does not focus on? | Understand market needs define product strategy gather requirements oversee development - launch - ongoing optimization aligning w/overall business objectives & customer demands |
| Which management focuses on the successful execution and delivery of specific projects w/in specific scope, time, budget? | Project management |
| Of Portfolio, Program, Project, which management plans, coordinates, manages activities required to meet project goals? | Project Management |
| Does product management have many - many projects in its lifecycle? | Yes |
| Is project work w/in the lifecycle of product management? | Yes |
| Are issues or risks almost always negative events? | Issues, because they are actually happening |
| Can issues or risks be both positive (opportunities) and negative? | risks, because they are what is assumed may occur in the future |
| What is it called when something may happen to a project? | Risks |
| What is it called when something has happened to a project? | Issues |
| What is the first thing that must be updated when a negative risk becomes an issue? | Risk Register, change the percent to 100% that it happened |
| Define assumptions? | Statements or beliefs that are believed to be true or valid for the purpose of planning and decision making |
| What is updated with assumptions? | Assumption log |
| What are constraints? | Limitations or restrictions that affect the project planning and execution |
| What is it called when limitations or restrictions that affect the project planning and execution? | Constraints |
| What is it called when statements or beliefs that are believed to be true or valid for the purpose of planning and decision making? | Assumptions |
| How many constraints are there on a project? | Six: scope, schedule, cost, quality, resources, risks |
| What is affected when constraints are exceeded or no attention to them? | Customer Satisfaction |
| What are the Project Management Approaches? | Predictive (know scope) & Adaptive (scope unknown-Time & Cost set) |
| What does predictive project management approach focus on at first? | Define scope, objectives, timeline, deliverables |
| What does adaptive project management approach focus on at first? | Flexibility, collaboration, iterative development - focus on completing for highest value first and fast |
| Where is adaptive project management approach commonly used? | Agile |
| Incremental? | Build small sections at a time and release in increments (Scrum) ex - software |
| Iterations? | Build entire product, deliver to executives for feedback, take feedback and rebuild w/changes based on new feedback and so on... ex-build a car |
| Which Project Management Approach does the team makes a lot of decisions on the project more in charge than PM? | Adaptive |
| What is the PM called in Adaptive approach? | Servant Leader |
| Emotional Intelligence? | Ability to recognize, understand, and manage emotions in oneself and others |
| Before being successful in managing people, what do we need as PMs to manage first? | Manage ourselves our emotions |
| Management or Leadership uses positional power? | Managment |
| Management or Leadership uses relational power (guide, influence, collaborate)? | Leadership |
| Management or Leadership maintains processes & procedures? | Management |
| Management or Leadership develops new processes & procedures to grow business? | Leadership |
| Management or Leadership uses administrate procedures? | Management |
| Management or Leadership innovates? | Leadership |
| Management or Leadership inspires Relationships w/people? | Leadership |
| Management or Leadership focuses on systems & structures? | Management |
| Management or Leadership uses inspires trust? | Leadership |
| Management or Leadership uses relies on control? | Management |
| Management or Leadership focuses near term vision? | Management |
| Management or Leadership focuses long term vision - not day to day? | Leadership |
| Management or Leadership asks how & when? | Management |
| Management or Leadership asks what & why? | Leadership |
| Management or Leadership focuses on bottom line - what needs to be done? | Management |
| Management or Leadership focuses on horizon/future? | Leadership |
| Management or Leadership accepts status quo? | Management |
| Management or Leadership challenges status quo? | Leadership |
| Management or Leadership focuses on do things right? | Management |
| Management or Leadership focuses on do the right things? | Leadership |
| Management or Leadership focuses operational issues & problem solving? | Management |
| Management or Leadership focuses on vision, alignment, motivation, inspiration? | Leadership |
| What is a term that describes a foundational guideline? | Principles |
| What is the term that describes what strategy to manage a project, how to make decisions and what impacts decision making, how to go about problem solving? | Principles |
| What are based on Principles? | Professional Standards & methodologies |
| Do principles affect morals? | They can, but not necessarily |
| What reflects & is related to morals? | Ethics |
| Examples of moral conduct? | Responsible, fair, honest, respect |
| Is being responsible a moral or principle? | Moral/Ethics |
| Is being Fair a moral or principle? | Moral/Ethics |
| Is being Respectful a moral or principle? | Moral/Ethics |
| Is being Responsible a moral or principle? | Moral/Ethics |
| Is being Honest a moral or principle? | Moral/Ethics |
| The 12 Project Management Principles overlaps what? | General Management Principles |
| Which of the 12 Principles does Integrity fall under? | Stewardship |
| Which of the 12 Principles does Care fall under? | Stewardship |
| Which of the 12 Principles does Trustworthiness fall under? | Stewardship |
| Which of the 12 Principles does Compliance fall under? | Stewardship |
| Which of the 12 Principles does The PM consider financial, social, technical and sustainable environmental awareness? | Stewardship |
| Which of the 12 Principles does collaboration fall under? | Team |
| What agreement does a team come together to create? | Team agreements |
| Who defines the process used to work the project? | The team should come together |
| What does a team agreement produce? | A set of rules/guidelines the team should follow to have good behavioral parameters |
| Does the PM define processes in project? | No, the team defines the processes |
| What can improve team cultures? | Transparency of roles & responsibilities |
| Is the accountability shared in the team? | No, it is one person |
| Can the team share responsibility? | Yes |
| Define accountability? | Answerable for an outcome |
| Can the team have authority? | Yes |
| What is the main point of the stakeholder principle? | Engagement |
| What needs to be defined when it comes to engaging stakeholders? | How, When, How Often, Under what circumstances |
| Which of the 12 Principles does continually evaluate & adjust business alignment to business objectives fall under? | Value |
| Which of the 12 Principles does the indicator or project success fall under? | Value |
| At which point can value, one of the 12 principles, be realized? | throughout the project, at the end of the project, after the project is completed |
| The quantitative value, one of the 12 principles, is based on what? | numerical value gain (increase revenue) |
| The qualitative value, one of the 12 principles, is based on what? | subjective gain (increased customer satisfaction-no number attached to the value) |
| is it important for the project team to understand the value of the project? | Yes, it helps them decide the deliverable and help the customer |
| Is it important that project teams evaluate progress & adapt to maximize expected value? | Yes |
| What does the business case contain that are interrelated & supporting elements? | Business need, project justification, business strategy |
| Which of the 12 principles focus on the worth, importance, usefulness of something? | Value |
| Which document contain Business need, project justification, business strategy? | Business case |
| Is value, one of the 12 principles, subjective or objective? | Subjective, the same concept can have different meanings to different people & companies |
| Why would project teams shift focus from deliverables to intended outcomes? | Value, to support value realization |
| Define system? | A set of interacting and interdependent components that function as a whole |
| What is a system of interacting and interdependent domains of activity? | Project |
| How does a PM approach systems thinking, one of the 12 principles? | Recognize, Evaluate, Respond to system interactions |
| Which of the 12 principles is holistic view of how project parts interact w/each other & w/external systems? | Systems Thinking |
| Which of the 12 principles is the project team & PM always considering how each component/change affects other components of the project? | Systems Thinking, 1 single change can cause several impacts |
| Define holistic view? | Seeing all parts of the project not just one component, process, or group or deliverable |
| Is only the PM responsible for leadership? | No, leadership skills can be present within team members also, but be careful of conflicting influence within team that will cause conflict |
| Difference between leadership and authority? | leadership is motivating others; authority is instructing others to do things |
| Which of the 12 principles believes that the project management methods should be designed based on each individual project and its needs? | Tailoring |
| What does just enough mean? | avoid cumbersome framework/method - It falls w/in Tailoring principle, and it means to design the approach/method to develop the work fast - just enough to get the work done to maximize the value is recognized fast |
| Is the principle tailoring an iterative process? | Yes, the method/process to work changed - its flexible |
| Do project teams decide on delivery approach & resources on a projet-by-project basis? | Yes, never use one type for everything |
| Is it wasting time when there are too many actions to produce something? | Yes, goes against the principle of tailoring |
| Define Quality as a principle? | meeting the acceptance criteria for deliverables |
| how to measure quality? | metrics & acceptance criteria |
| Which of the 12 Principles is the outcome of human behavior, system interactions, uncertainty, and ambiguity? | Complexity |
| What influences how a risk is addressed? | Organizations risk attitude, appetite, threshold |
| Define adaptability? | ability to respond to changing conditions |
| Define resilient? | ability to absorb impacts & recover quickly from a setback or failure |
| Define Domains? | group of related activities that are critical for the effective delivery of project outcomes |
| How many Domains are there? | 8 |
| How do the 8 Project Performance Domains operate within a project? | They are an integrated system of interactive, parallel focus areas that drive project success rather than linear step-by-step process - each domain being interdependent on the other domains |
| How do the 12 Principles work w/the 8 Domains? | They guide our behavior while working on a project within each domain |
| what does it mean that leadership can be centralized or distributed? | Centralized - accountability - one person Distributed - have agile team - few different leaders - shared |
| what does the measurement performance domain measure? | evaluates the work done in the delivery performance domain is meeting the metrics identified in the planning performance domain |
| what are the 2 KPI measurements? | leading & lagging |
| Define Leading indicators KPI? | predict changes or trends in project |
| define Lagging indicators KPI? | measure project deliverables or events provide information after the fact |
| Define measurement domain? | creating effective measurements helps to ensure that the right things are measured |
| Effective measurements use SMART criteria - define SMART? | Specific, Meaningful, Achievable, Relevant, Timely |
| Anytime Metrics are decided upon, what should they be? | using SMART criteria |
| What pitfall is associated with measuring one thing too much, so the team focuses on only that one thing? | Hawthorne Effect |
| What pitfall is associated with measuring is a number or statistic that looks impressive but does not provide meaningful insight into performance or progress? | Vanity Metric |
| What pitfall is associated with measuring when metrics are used in a way that undermines team morale, trust, or motivation? | Demoralization |
| If a productive working relationship w/stakeholder is the desired outcome, what should be checked? | check through observation |
| If a significant number of changes or modifications to the project and product requirements and scope may indicate what? | stakeholders are not engaged or aligned w/project objectives |
| If the outcome is to have stakeholder agreement w/project objectives, what can be looked at for confirmation? | If a significant number of changes or modifications to the project and product requirements and scope may indicate stakeholders are not engaged or aligned w/project objectives |
| How to know stakeholders are committed and satisfied or negative? | use surveys, interviews, focus groups, review issues or risk register to identify challenges/individual stakeholders |
| Define Project Management team? | the team that directly help the PM manage the project |
| what is the team called that are directly involved with project management activities? | Project management team |
| Influencing, motivating, listening, enabling are referred as what types of skill? | Leadership |
| Can leadership be explained as centralized or distributed? | Yes, one person versus shared among team members |
| Servant leadership? | based on understanding & addressing the needs & development of the team - let team decide and be empowered |
| What type of leadership removes obstacles, supports team, shields team, lets them do their work, encourages and develops? | Servant leadership |
| Aspects of team development? | aware of vision and objectives, members understand and fulfill roles and responsibilities, problem solving, consensus, guidance toward the same direction, improvement |
| what is team culture? | how they work together |
| what makes up team culture? | transparency, integrity, respect, positive disclosure, support, courage, celebrate success |
| these factors that contribute to what - Open communication, shared understanding, shared ownership, trust, collaboration, resilience, empowerment, recognition? | High performance teams |
| Leadership skills to have in order to result in high performance teams? | establish & maintain vision; critical thinking; motivation, interpersonal skills, decision making; conflict management |
| Are leadership methods the same on all projects or different? | different - tailored to meet the needs of the project, environment, stakeholders |
| what do leadership methods depend upon? | experience w/project, maturity of team members, organizational governance structures, distributed project teams |
| if you desire the outcome of shared ownership, look for what? | all team members know vision & objectives |
| if you desire the outcome of high-performance team, look for what? | team shows trust, collaboration, resilience, empowered and empowers |
| if you desire the outcome of appropriate leadership & interpersonal skills? | team shows critical thinking, interpersonal skills, leadership styes appropriate to project context and environment |
| Delivery cadence? | timing and frequency of deliverables |
| when beginning a project, what is the next step to decide? | development approach & life cycles |
| development approaches? | predictive, adaptive w/iterative & incremental, hybrid |
| What development approach to use w/highly innovated projects to deliver in iterations? | Adaptive |
| What development approach to use w/uncertainty in projects? | Adaptive |
| What development approach to use w/certainty in projects? | Traditional |
| What development approach to use w/scope stability in projects? | Traditional |
| What development approach to use w/scope unstable in projects? | Adaptive |
| What development approach to use w/ease of change in projects? | Adaptive |
| What development approach to use w/difficulty of change in projects? | Traditional |
| What development approach to use w/a lot of safety requirements in projects? | Traditional |
| What 3 influences the decision of which development approach for a project is best? | product service result - innovation-certainty-scope stability-ease of change-delivery options-risk-safety rqmts-regs the project - stakeholders - sch constraint -finding availability organization - structure-culture-org capability -team size & location |
| Feasibility-design-build-test-deploy-close are all indicative of what? | Life cycles |
| which domain evaluates work done is meeting metrics identified in planning performance domain? | delivery performance |
| what are risk responses aligned with? | project constraints |
| the capacity to anticipate threats & opportunities means you do what? | have in place systems to identify, capture, respond to risk appropriately |
| Which determines the project approach when the customer needs are well defined at the very start of a project, standards are clear, and changes are not expected? | development life cycle, traditional |
| Which determines the project approach when the customer needs are high level - know what is wanted but not sure of features? | development life cycle, Adaptive |
| scope creap? | scope grows and grows out of control |
| Which process group defines project or phase? | Initiating |
| Which process group establishes scope and defines the course of action required for objectives? | Planning |
| Which process group completes work defined in project management plan? | Executing |
| Which process group track, review, regulate progress and performance of the project? | Monitoring & Controlling |
| Which progress group looks for any areas where changes to the plan are required & initiate corresponding changes? | Monitoring & Controlling |
| Which progress group formally closes a project or phase or contract? | Closing |
| What is the proper sequence of data? | Data gathering, Data Analysis, Data representation, Decision making with data |
| When do you use data gathering? | In a process |
| When gathering data, which method brings together a group of stakeholders to get ideas and analyze them? | Brainstorming |
| Brainstorming is associated as a method of what? | Data Gathering method bringing together a group of stakeholders to get ideas and analyze them facilitated by PM |
| Who facilitates Brainstorming? | PM |
| When gathering data, which method, which method is gathering data from a particular stakeholder ask questions to find out their thoughts and views? | Interview |
| Interviews? | Data Gathering method gathering data from a particular stakeholder ask questions to find out their thoughts and views |
| When are Brainstorming, Interviews, Focus Groups, Checklist, Questions & Surveys used in a project? | They are methods of Data Gathering |
| When gathering data, which method brings SMEs together to understand their perspectives & how they would go about solving problems? | Focus Groups |
| Focus Groups? | Data Gathering method brings SMEs together to understand their perspectives & how they would go about solving problems? |
| When gathering data, which method is created by the organization given to stakeholders with a list of features they want and do not want as well as success criteria? | Checklist |
| Checklist? | Data gathering method is created by the organization given to stakeholders with a list of features to select wants and do not want as well as success criteria |
| When gathering data, which method helps determine what stakeholders feel about the success of the project, better understand their needs, and what they are looking for in the project? | Questionnaires & Surveys |
| Questionnaires & Surveys | Data Gathering method helps determine what stakeholders feel about the success of the project, better understand their needs, and what they are looking for in the project |
| When Analyzing Data, what methods are used? | Alternative, Root Cause, Variance, Trend |
| When Analyzing data, which method looks for different options or ways to accomplish something? | Alternative Analysis |
| Alternative Analysis? | Done when Analyzing Data as a method that looks for different options or ways to accomplish something |
| Root Cause Analysis (RCA)? | Done when Analyzing Data as a method that is used to identify the main underlying reason for a particular event |
| Variance Analysis? | Done when Analyzing Data as a method that identifies exact differences between things - getting worse or better |
| Trend Analysis? | Done when Analyzing Data as a method that involves looking at data over a period of time to see trends |
| When Analyzing data, which method when Analyzing Data as a method that is used to identify the main underlying reason for a particular event? | Root Cause Analysis (RCA) |
| When Analyzing data, which method that identifies exact differences between things - getting worse or better | Variance Analysis |
| When Analyzing data, which method looking at data over a period of time to see trends? | Trend Analysis |
| What gets performed after Data Gathering? | Data Analysis |
| What gets performed after Data Analysis? | Data Representation |
| Data Representation? | Different ways to show data illustrated to stakeholders |
| What can be used to represent the data? | Charts, Graphs, Matrixes, Diagrams, flow charts, fish bone diagrams, Histograms |
| What is Histogram (bar charts) used for? | While in Data representation, Show stakeholders an illustration of the data gathered and analyzed |
| What is a Fish Bone Diagram used for? | While in Data representation, Show stakeholders an illustration of the data gathered and analyzed |
| What are Flowcharts used for? | While in Data representation, Show stakeholders an illustration of the data gathered and analyzed |
| What precedes Decision Making in the data space? | Data Gathering, Data Analysis, Data Representation all get done prior to decision making |
| What are the 3 methods to decision making with data? | Voting, Multicriteria decision analysis (matrix), autocratic decision making |
| When does a team use Voting, Multicriteria decision analysis (matrix), autocratic decision making? | These are 3 methods during decision making w/data |
| What are the 4 methods to interpersonal and team skills? | Active Listening, Conflict Management, Facilitation, meeting management |
| Gold Plating? | Voluntary addition of unauthorized features by the team to over deliver |
| Scope Creep? | Uncontrolled expansion of requirements - work added to the scope usually by the client |
| Which process is the output requirements documentation? | Collect Requirements |
| Which process is the output Requirements traceability matrix? | Collect Requirements |
| Which process is the output of Project Charter? | Develop Project Charter |
| Which process is the output of the Assumption Log? | Develop Project Charter |
| Which process is the output of the Stakeholder Register? | Identify Stakeholders |
| Which process is the output of the Project Management Plan? | Develop Project Management Plan |
| How many baselines does the process of project management plan output? | 4 - scope, schedule, cost, performance measurement |
| How many subsidiary plans is the output from the process of project management plan process? | 14 subsidiary plans |
| Which process is the output of the Scope Management Plan? | Plan Scope Management |
| What are the two types of Scope within the process of Scope Management Plan? | Product & Project |
| Which process is the output of the Requirements Management Plan | Plan Scope Management |
| Which process is the output of the Project scope statement? | Define Scope |
| Which process is the tool Product Analysis? | Define Scope |
| Which Process has the inputs of Business Documents Business Case? | Develop Project Charter |
| Which Process has the inputs of Business Documents Project Benefits Management Plan? | Develop Project Charter |
| Which Process has the inputs of Service Level Agreements? | Develop Project Charter |
| Which Process has the inputs of Letter of Intent? | Develop Project Charter |
| Which Process has the inputs of Contract w/internal & external customer? | Develop Project Charter |
| Which Process has the inputs of work required to be performed for payment? | Develop Project Charter |
| Which Process has the output of Scope Baseline? | Create WBS |
| What is included in the Scope Baseline (the output of Create WBS process)? | Project Scope Statement, WBS, WBS dictionary |
| What process & Why is Benchmarking used? | Collect Requirements Process as a Data Gathering Tool |
| what is mind mapping & what process is it used in? | map together ideas to discover new considerations used during process collect requirements as a tool |
| what is affinity Diagram & what process is it used in? | grouping - large ideas to grouped & sorted for further review & analysis used during process collect requirements as a tool |
| When are job shadowing & context diagrams used? | In process collect requirements as a tool |
| Prototype? | Used during collect requirements process as a tool and it is a working model to show to stakeholders to interact with |
| the output of acceptance criteria is within what process? | Collect Requirements |
| the output of quality requirement is within what process? | Collect Requirements |
| the output of legal or ethical compliance is within what process? | Collect Requirements |
| What is the downfall of a too broad or high level, what are the consequences? | Scope Creep |
| WBS? | Work breakdown structure - decomposes high level deliverables |
| Regarding WBS, what is the structure? | Project, Control Account, Work Packages |
| When creating WBS, who should help PM? | Expert Judgement to help break down all deliverables to smallest work packages |
| What process are the deliverables found? | Project Scope Statement has a list of all deliverables |
| How do you get the best estimates of time, cost, effort? | Breakdown deliverables into smallest work packages |
| Where are these found - Project Scope Statement, WBS, WBS dictionary? | Scope Baseline - an output of Create WBS |
| What is unique w/the list of WBS items? | Each node has a unique identifying number |
| What is the benefit of each WBS item having a node w/a unique identifying number? | can be linked back to the original requirement through the requirements traceability matrix |
| What does the WBS dictionary contain? | Team member assigned to work, cost estimate, ID #, quality requirements, contract info, description, start date, duration, end date, account code, date assigned |
| Where are the deliverables found? | Scope Staement |
| Where are work packages found? | WBS / Scope |
| How do activities get created & in what process? | Process Define Activities - Activities are created by decomposing Work breakdown items further into smaller pieces |
| Where are the activities found? | Activity List |
| Define activites? | Specific actions to build deliverable |
| What are activities the basis for? | estimating, scheduling, executing, monitoring & controlling the project work |
| What process is the output Activities List? | Define Activities |
| What process is the output Activity attributes? | Define Activities |
| What process is the output milestone list? | Define Activities |
| Where do activities come from? | Work Packages in the scope from the deliverables |
| What does the Activity Attributes contain? | point of contact, location of work, additional information required to execute the activity list |
| Milestone List? | Key dates of projects mandatory, optional, contractual, % complete |
| Define activates gives what? | the list of activities |
| Where is the activates put into order? | Sequence activities process |
| Sequence activities gives what? | relationships logical sequencing for greatest efficiency, order in which to be performed |
| What is the process with the output of project schedule network diagram? | Sequence Activities |
| What process is the tool found called Precedence Diagraming Method (PDM)? | Sequence Activities |
| Define Precedence Diagraming Method (PDM)? | Graphical representation of all work to be done representing the flow, durations and relations |
| Finish to start? | Start of successor relies of completion of predecessor when 1 is finished 1 is started |
| Finish to Finish? | Completion of Successor depends on the completion of predecessor 2 activities don't start on the same day - but they end on the same day |
| Start to Start? | Start successor relies on start of predecessor 2 activities start on the same day - do not necessarily need to end the same day |
| Start to Finish? | Completion of Successor depends on the start of its predecessor |
| When sequencing activities there are hard and soft logic, what are they? | Mandatory dependencies (hard logic) Discretionary dependencies (soft logic) |
| Which dependency is that the need to purchase paint prior to painting? | Mandatory dependencies (hard logic) |
| Which dependency is that work packages are tied together, but do not have physical limitations-cooking both dinner and dessert at the same time? | Discretionary dependencies (soft logic) |
| External Dependency? | Cannot control flow of done (timeline or quality) |
| Internal Dependency? | Team controls flow of done (timeline or quality) |
| What process has internal & External dependencies? | Sequence Activities |
| What process has Mandatory & Discretionary dependencies? | Sequence Activities |
| Lag? | Delay - directs the delay in the successors work package or activity |
| Lead? | Overlap - amount of time a successor activity can be advanced w/respect to the predecessor activity |
| What is it called when the amount of time a successor activity can be advanced w/respect to the predecessor activity-overlap? | Lead |
| What is it called when it directs the delay in the successors work package or activity - wait until paint is dry before adding furniture back - delay? | Lag |
| what process are leads & lags used? | Sequence Activities |
| What is the correct order of the activities processes? | Define Activities, Sequence Activities, Estimate Activity durations |
| What process comes after Define activities? | Sequence activities |
| What process comes after Sequence Activities? | Estimate Activity Durations |
| Which foundational Pillar of Project Governance are associated w/activities/processes? | Structure |
| Which foundational Pillar of Project Governance are associated w/decisions rely on good information-decisions cannot be made w/out good information? | Information |
| Three foundational Pillars of Project Governance include what? | Structure, Information, People |
| Define Supportive PMO? | PM in control, provides templates & training |
| Define Controlling PMO? | Provides what needs to be done, PM determines work |
| Define Directive PMO? | Controls work - PM required to do the work & is a resource to PMO |
| Mandatory dependencies are what type of logic? | Hard logic |
| Discretionary dependencies are what type of logic? | Soft logic |
| In what process are Mandatory & Discretionary dependencies found? | Sequence Activities |
| What impact do Mandatory & Discretionary Dependencies have and where? | Critical Path |
| What do Mandatory & Discretionary dependencies define? | Define relationships and order between tasks - how tasks are linked together |
| What do dependencies eliminate? | Float on the critical path |
| Before sequencing activities process, in what process are dependency types recognized? | Define Activities |
| What process are dependencies actively mapped? | Sequence Activities |
| Mandatory, Discretionary, External, Internal are all what? | Main Dependency types |
| What dependency is used to define logical flow? | Mandatory Dependency |
| Dependency types - what is the nature of the constraint include which ones - why they exist? | Mandatory, Discretionary, Internal, External Discrepencies |
| Dependency Logic - logical relations how are they sequenced include which ones? | F,F - S/S - S/F - F/S |
| Dependency Logic does what? | Define how the tasks connect & specific order in which activities are performed and mapped on a network diagram |
| Which dependencies can be modified using leads & lags? | Dependency Logic - sequence - F,F - S/S - S/F - F/S |
| What dependency is used to improve efficiency? | Discretionary Dependencies |
| What is seen from Precedence Diagramming Method? | Visualize task relationships |
| What process is the Precedence Diagramming Method done? | Sequence Activities |
| What all comes after Data Gathering? | Data Analysis, Data Representation, Decision Making |
| What all comes after Data Analysis? | Data Representation, Decision Making |
| What all comes before Data Analysis? | Data Gathering |
| What all comes before Data Representation? | Data Gathering, Data Analysis |
| What all comes before Decision Making? | Data Gathering, Data Analysis, Data Representation |
| Purpose of the 8 Project Performance Domains? | Guide teams to focus on outcomes, not just processes |
| Are the 8 Project Performance Domains independent standards to follow? | No, holistic, integrated framework for managing projects |
Created by:
Bentley525