How many Process groups?

5 - Initiate, Plan, Execute, Monitor & Control, Close

How many Knowledge Groups?

10 - Integrate, Scope, Schedule, Cost, Quality, Resource, Communication, Risk, Procurement, Stakeholder

How many processes does initiating have?

2 - Develop Project charter & Identify stakeholders

What is the process for planning & Integration management?

1 - Develop Project management plan

What are the processes for planning & Scope management?

4 - Plan scope management, collect requirements, define scope, create wbs

What is the process for planning & Schedule management?

5 - Plan Schedule management Define activities, sequence activities, estimate activity durations, develop schedule

What is the process for planning & Cost management?

3 - Plan cost management, estimate costs, determine budget

What is the process for planning & Resource management?

2 - Plan resource management, estimate activity resources

What is the process for planning & Communication management?

1 - Plan communications management

What is the process for planning & Risk management?

5 - Plan risk management, identify risks, perform qualitative risk analysis, perform quantitative analysis, plan risk responses

What is the process for planning & Procurement management?

1 - Plan procurement management

What is the process for executing & Integration management?

2 - Direct & manage project work, Manage project knowledge

What is the process for executing & Resource management?

3 - Acquire resources, develop team, manage team

What is the process for executing & stakeholder management?

1- manage stakeholder engagement

What is the process for Monitoring & control & Integration management?

2 - Monitor & control project work, perform integrated change control

What is the process for Monitoring & control & Scope management?

2 - Validate scope, control scope

What is the process for Monitoring & control & stakeholder management?

1 - monitor stakeholder engagement

Help

Options

focusNode

Didn't know it?
click below

Knew it?
click below

Don't Know

Remaining cards (0)

Know

retry

shuffle

restart

0:00

Embed Code - If you would like this activity on your web page, copy the script below and paste it into your web page.

Normal Size Small Size show me how

RAM-Ch3 PM

PM Processes & Role of the Project Manager

Question	Answer
Is the Project Management Processes a Framework?	Yes
How many Process groups?	5 - Initiate, Plan, Execute, Monitor & Control, Close
How many Knowledge Groups?	10 - Integrate, Scope, Schedule, Cost, Quality, Resource, Communication, Risk, Procurement, Stakeholder
How many Processes?	49 processes
How many processes does initiating have?	2 - Develop Project charter & Identify stakeholders
How many processes does planning have?	24 processes
What is the process for planning & Integration management?	1 - Develop Project management plan
What are the processes for planning & Scope management?	4 - Plan scope management, collect requirements, define scope, create wbs
What is the process for planning & Schedule management?	5 - Plan Schedule management Define activities, sequence activities, estimate activity durations, develop schedule
What is the process for planning & Cost management?	3 - Plan cost management, estimate costs, determine budget
What is the process for planning & Quality management?	1 - Plan quality management
What is the process for planning & Resource management?	2 - Plan resource management, estimate activity resources
What is the process for planning & Communication management?	1 - Plan communications management
What is the process for planning & Risk management?	5 - Plan risk management, identify risks, perform qualitative risk analysis, perform quantitative analysis, plan risk responses
What is the process for planning & Procurement management?	1 - Plan procurement management
What is the process for planning & Stakeholder management?	1- Plan stakeholder engagement
What is the process for executing & Integration management?	2 - Direct & manage project work, Manage project knowledge
What is the process for executing & Scope management?	None
What is the process for executing & Schedule management?	None
What is the process for executing & Cost management?	None
What is the process for executing & Quality management?	1 - Manage Quality
What is the process for executing & Resource management?	3 - Acquire resources, develop team, manage team
What is the process for executing & Communication management?	1 - manage communications
What is the process for executing & Risk management?	1 - Implement risk response
What is the process for executing & Procurement management?	1 - conduct procurements
What is the process for executing & stakeholder management?	1- manage stakeholder engagement
What is the process for Monitoring & control & Integration management?	2 - Monitor & control project work, perform integrated change control
What is the process for Monitoring & control & Scope management?	2 - Validate scope, control scope
What is the process for Monitoring & control & Schedule management?	1- control schedule
What is the process for Monitoring & control & cost management?	1 - control costs
What is the process for Monitoring & control & quality management?	1- control quality
What is the process for Monitoring & control & resource management?	1 - control lresources
What is the process for Monitoring & control & communication management?	1 - monitor communications
What is the process for Monitoring & control & risk management?	1 - monitor risks
What is the process for Monitoring & control & Procurement management?	1 - control procurements
What is the process for Monitoring & control & stakeholder management?	1 - monitor stakeholder engagement
What is the process for closing & Integration management?	1 - close project or phase
What is the process for closing & scope management?	none
What is the process for closing & schedule management?	none
What is the process for closing & cost management?	none
What is the process for closing & quality management?	none
What is the process for closing & resource management?	none
What is the process for closing & communication management?	none
What is the process for closing & risk management?	none
What is the process for closing & procurement management?	none
What is the process for closing & stakeholder management?	none
What is the process for Initiating & scope management?	none
What is the process for Initiating & schedule management?	none
What is the process for Initiating & cost management?	none
What is the process for Initiating & quality management?	none
What is the process for Initiating & resource management?	none
What is the process for Initiating & communication management?	none
What is the process for Initiating & risk management?	none
What is the process for Initiating & procurement management?	none
Does a lifecycle of a project span 1 phase or many phases?	both
What determines if the lifecycle of a project spans 1 or many phases?	Depending on the size and complexity of the project
Who creates the phases of a project's lifecycle?	PM
Is a phase in a project also the process group?	No
How many process groups are in a phase?	All 5 process groups are in a phase
What is the end goal to a phase?	An output - Some kind of deliverable as its output (product, service, result)
What creates the output of each phase w/in a project?	the 5 process groups
Can phases overlap?	Yes
What determines the amount of phases in a project?	the size of the project - small projects can have 1 phase where larger projects can have many phases
How many processes are a part of every phase of a project?	as many of the 49 processes the project requires
What is the goal of the 49 processes?	to create a final product, service, result
Define tailoring the processes?	Using PMBOK as a guide, the company tailors the processes to match their requirements & how they want a project to be completed
Who determines which 49 processes are used?	the PM w/the PMO
Do companies create their own methodologies to conduct a project?	yes
for exam purposes, do we use all 49 processes in the guide for every project?	yes
Define initiating?	a project or phase - getting authorization to start both - it has 2 processes - initiating means authorizing - 2 outputs: project charter & stakeholder register
does initiating process group mean authorizing?	yes - a project or phase
Which process group has 2 deliverables - project charter & stakeholder register?	Initiating
What 2 deliverables does process group initiating provide?	project charter & stakeholder register
What authorizes project to get started?	project charter
What are the 7 key things of initiating?	1-authorize project 2-assign & set authority to PM 3- id stakeholders 4- determine project why w/business case 5-ID high-level time & costs 6-determine high-level risks affecting schedule or budget 7-id high-level constraints &
Can a lifecycle of a project span one or many phases?	Both, one phase or many phases based on size and complexity of the project
What determines if the life cycle of a project has one phase or many phaes?	based on size and complexity of the project
Who creates the phases for a project?	PM
What do each phase of a project contain?	all 5 process groups and 49 processes
What is the result of each process group in a life cycle?	some kind of deliverable as an output
What creates the outputs for each phase w/in the project?	the five process groups
Can phases overlap?	yes
why are the 49 processes a part of every phase of the project?	Goal is to create a final product, service, result
For the exam, are all 49 processes a part of every phase of a project?	yes, for the exam (but companies tailor the process based on its own methodology)
What is the goal of the 49 processes?	to create a final product, service, result
Define tailoring the processes?	Companies tailor 49 processes to match their requirements & their methodology how to conduct a project & generally customize the 49 processes to match its requirements
who works to tailor the processes for a company's projects?	PM & PMO based on companies methodologies
Define Planning?	24 processes across 10 knowledge area that are iterative and ongoing until project management plan is created. it identifies the efforts and objectives needed to create the project deliverables
Main output of Planning?	create PMs plan
When is planning done?	after project has been initiated
Define the PMs plan?	done in planning - specifies how the project will be executed, monitored & controlled and closed.
Is the processes for the project management plan iterative?	yes until it is created
what does the project management plan identify?	the efforts and objectives needed to create the project deliverables
What is needed in order for the plan not to fail?	project management plan - well thought out comprehensive plan
What are the top 7 things done in planning?	1-create Proj mgmt plan & all of its subsidiary plans 2-Create 3 baselines (scope, time, cost) 3-collect rqmts (stakeholders) 4-ID risks & create responses 5-Det what components need from outside sellers 6-plan to meet quality rqmts 7-get plan approved
Where are the 3 baselines (scope, time, cost) added?	project management plan
Where do requirements come from?	stakeholders & placed into project management plan during planning phase
Where does the develop project charter take place?	Initiating & Integration
Where does the identify stakeholders take place?	Initiating & Stakeholder Management
Where does the develop project management plan take place?	Planning & Integration
Where does the develop & manage project work take place?	Executing & Integration
Where does the manage project knowledge take place?	Executing & Integration
Where does the Plan Scope Management take place?	Planning & Scope Management
Where does the Collect Requirements take place?	Planning & Scope Management
Where does the Define Scope take place?	Planning & Scope Management
Where does the Create WBS take place?	Planning & Scope Management
Where does the Plan Schedule Management take place?	Planning & Schedule Management
Where does the Define Activities take place?	Planning & Schedule Management
Where does the Sequence Activities take place?	Planning & Schedule Management
Where does the Estimate Activity Durations take place?	Planning & Schedule Management
Where does the Develop Schedule take place?	Planning & Schedule Management
Where does the Plan Cost Management take place?	Planning & Cost Management
Where does the Estimate Costs take place?	Planning & Cost Management
Where does the Determine Budget take place?	Planning & Cost Management
Where does the Plan Quality Management take place?	Planning & Quality Management
Where does the Plan Resource Management take place?	Planning & Resource Management
Where does the Estimate Activity Resource take place?	Planning & Resource Management
Where does the Plan Communication Management take place?	Planning & Communication Management
Where does the Plan Risk Management take place?	Planning & Risk Management
Where does the Identify Risks take place?	Planning & Risk Management
Where does the Perform Qualitative Risk Analysis take place?	Planning & Risk Management
Where does the Perform Quantitative Risk Analysis take place?	Planning & Risk Management
Where does the Plan Risk Responses take place?	Planning & Risk Management
Where does the Plan Procurement Management take place?	Planning & Procurement Management
Where does the Plan Stakeholder Management take place?	Planning & Stakeholder Management
Where does the Direct & Manage Project Work take place?	Executing & Integration Management
Where does the Manage Project Knowledge take place?	Executing & Integration Management
Where does the Manage Quality take place?	Executing & Quality Management
Where does the Acquire Resources take place?	Executing & Resource Management
Where does the Develop Team take place?	Executing & Resource Management
Where does the Manage Team take place?	Executing & Resource Management
Where does the Manage Communications take place?	Executing & Communication Management
Where does the Implement Risk Responses take place?	Executing & Risk Management
Where does the Conduct Procurements take place?	Executing & Procurement Management
Where does the Manage Stakeholder Engagement take place?	Executing & Stakeholder Management
Where does the Monitor & Control Project Work take place?	Monitoring & Controlling & Integration Management
Where does the Perform Integrated Change Control take place?	Monitoring & Controlling & Integration Management
Where does the Validate Scope take place?	Monitoring & Controlling & Scope Management
Where does the Control Scope take place?	Monitoring & Controlling & Scope Management
Where does the Control Schedule take place?	Monitoring & Controlling & Schedule Management
Where does the Control Costs take place?	Monitoring & Controlling & Cost Management
Where does the Control Quality take place?	Monitoring & Controlling & Quality Management
Where does the Control Resources take place?	Monitoring & Controlling & Resource Management
Where does the Monitor Communications take place?	Monitoring & Controlling & Communication Management
Where does the Monitor Risks take place?	Monitoring & Controlling & Risk Management
Where does the Control Procurement take place?	Monitoring & Controlling & Procurement Management
Where does the Monitor Stakeholder Engagement take place?	Monitoring & Controlling & Stakeholder Management
Where does the Close Projects or Phase take place?	Closing& Integration Management
Define Executing?	Get project work done
What is the high-level process group executing?	Acquire project team & bring it together to create the deliverable
What does the process group executing require above all others?	Most time and resources to complete process group
Where is the project work done?	Executing
What is the main output of executing?	Deliverable
Within executing, there are 3 processes in resources - the test will have a log of questions	yes
What process group are change requests implemented?	Executing
What process group does the project team get selected & acquired?	Executing
What process group does the project team get developed & managed?	Executing
What process group does the conduct quality assurance for overall process improvement get done?	Executing
What process group does the status w/stakeholders get communicated?	Executing
What process group does the vendor get selected and award a contract?	Executing
What process group does the stakeholders get engaged, so they are aware of what is happening?	Executing
What process group do the responses to any risk identified on the project get implemented?	Executing
What process group are the lessons learned get captured & documented?	Executing
What process group included corrective and preventive actions and defect repairs?	Executing w/implemented change requests
Define Monitoring & Controlling?	Ensures project stays on plan
How does one ensure that a project stays on plan?	Measuring, inspecting, monitoring, verifying, reviewing, comparing the actual work to the planned work
What happens if the PM does not look at the planned work and compare it to the actual work or does not get it done correctly?	The project can very quickly become over its budget or fall behind schedule or off-scope
What happens if The project can very quickly become over its budget or fall behind schedule or off-scope?	Pm must make corrective actions to initiate changes requests to fix the project
What process does PM check to ensure project work is within scope, on time, on budget?	Monitoring & Controlling
What Process does the PM check to make sure the quality requirements are met?	Monitoring & Controlling
What Process does the PM check to ensure vendors are completing work as in agreements?	Monitoring & Controlling
What Process does the PM check to control risk o ensure it does not derail project?	Monitoring & Controlling
What Process does the PM check to ensure stakeholders are actually being engaged, as stated in plan?	Monitoring & Controlling
What Process does the PM check if there are any internal deviations from the stated plan?	Monitoring & Controlling
What Process does the PM check to get deliverables formally accepted to move project into closing phase?	Monitoring & Controlling
What Process does the PM check to manage changes to ensure they are either approved or denied?	Monitoring & Controlling
Are executing and monitoring & controlling parallel simultaneous processes?	Yes, after planning project
Define Closing?	Happens after customer or sponsor has accepted the deliverables
What needs to be done to contracts at closing?	close out contract
what needs to be done at closing for lessons?	document lessons learned
What needs to be transitioned at closing?	completed deliverables to customer or sponsor
What needs to be done to project records at closing?	archive them
Two last things to be done at closing?	update templates & documents, create final report on project outcome
What are common inputs?	EEFs, OPAs, Project Documents, Project Management Plan
What are common outputs?	Change request, work performance data-information-reports, updates
What are common tools & Techniques?	Expert Judgement, Data Gathering, Data Analysis, Data Representation, Decision Making, Interpersonal and team skis, meeting, project management information system (PMIS)
What is the most commonly used Inputs?	EEFs
Example of internal EEFs?	software tools used on a project
Example of external EEFs?	regulations company must follow
Are EEFs internal or external?	Both internal & external
Are EEFs factors under the control of the project team?	No, they are not under the control of the project team
What are organizational culture, structure, and governance?	EEF inputs
What are government or industry standards such as regulations or quality standards?	EEF inputs
What are infrastructure, sch as facilities and equipment?	EEF inputs
What are personnel and the way the company manages them?	EEF inputs
What are stakeholders' risk tolerances?	EEF inputs
What are company work authorization systems (this ensures work gets done at the right time & in the right sequence)?	EEF inputs
What are information technology software (for budget-schedule-requirements) that a company would use to manage the project?	EEF inputs
What does work authorization systems ensure?	ensures work gets done at the right time & in the right sequence
Define Project Documents?	Documents related to the project that are not part of the project management plan
Are project Documents apart of the project management plan?	No, but they are related to the project
How many project documents are there?	33
Are project documents an input to many of the 49 processes?	Yes, can use one or many in a process as an input
During define scope process, which project document can be an input?	requirements documentation when writing the scope statement
Who decides if a project document will be useful in a particular process?	PM
Project Document Activity Attributes is created in what knowledge area?	Schedule
Project Document Activity list is created in what knowledge area?	Schedule
Project Document Assumption Log is created in what knowledge area?	Integration
Project Document Basis of estimates is created in what knowledge area?	Cost
Project Document Change log is created in what knowledge area?	Integration
Project Document Cost Estimates is created in what knowledge area?	Cost
Project Document Cost Forecast is created in what knowledge area?	Cost
Project Document Duration Estimates is created in what knowledge area?	Schedule
Project Document Issue Log is created in what knowledge area?	Integration
Project Document Lessons Learned Register created in what knowledge area?	Integration
Project Document Millstone List is created in what knowledge area?	Schedule
Project Document Physical Resource Assignments is created in what knowledge area?	Resource
Project Document Project Calendars is created in what knowledge area?	Schedule
Project Document Project Communications is created in what knowledge area?	Communications
Project Document Project Schedule is created in what knowledge area?	Schedule
Project Document Project Schedule Network Diagram is created in what knowledge area?	Schedule
Project Document Project scope Statement is created in what knowledge area?	Scope
Project Document Project Team Assignmentsis created in what knowledge area?	Resource
Project Document Quality Control Measurements is created in what knowledge area?	Quality
Project Document Quality Metrics is created in what knowledge area?	Quality
Project Document Quality Report is created in what knowledge area?	Quality
Project Document Requirements Documentation is created in what knowledge area?	Scope
Project Document Requirements Traceability Matrix is created in what knowledge area?	Scope
Project Document Resource Breakdown Structure is created in what knowledge area?	REsource
Project Document Resource Calendars is created in what knowledge area?	Resource
Project Document Resource Requirements is created in what knowledge area?	Resource
Project Document Risk Register is created in what knowledge area?	Risk
Project Document Risk Report is created in what knowledge area?	Risk
Project Document Schedule Data is created in what knowledge area?	Schedule
Project Document Schedule Forecast is created in what knowledge area?	Schedule
Project Document Stakeholder Register is created in what knowledge area?	Stakeholder
Project Document Team Charter is created in what knowledge area?	Reource
Project Document Test and Evaluation Documents is created in what knowledge area?	Quality

Created by: Bentley525

"Know" box contains:
Time elapsed:
Retries: