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RAM-Ch2 Terms
Key Project Mgmt Terms
| Question | Answer |
|---|---|
| Define a Project? | Temporary, output is a unique product, service or result |
| Is a Project or Operations Temporary, output is a unique product, service or result | Project |
| Define Operations? | Day to day work of a business - ongoing |
| Define Progressive Elaboration? | Discovering greater level of detail as the project mores toward completion |
| Another name for Progressive Elaboration? | Rolling Wave Planning |
| What term is described as things get more detailed as time progresses? | Progressive Elaboration |
| What term is described as the project progresses, things become more elaborated? | Progressive Elaboration |
| Define Project Management? | Application of knowledge, skills, tools and techniques to meet project requirements - managing people to accomplish project scope in the constraints of time & costs |
| What are the 3-approaches to managing a project? | Predictive, Agile, Hybrid |
| What term is described as the Application of knowledge, skills, tools and techniques to meet project requirements? | Project Management |
| What are all projects limited to? | Time, Cost, Scope |
| What is the goal of project management? | To get work done w/in a specific budget and a specific timeframe |
| Define Predictive project management approach? | Planning done upfront/beginning of project then execute the plan to complete actual work |
| What is used to meet the project requirements? | Application of knowledge, skills, tools, techniques |
| To accomplish the scope of the project what are the two constraints? | Time & Costs |
| When managing a project, how do we accomplish the scope? | managing people |
| Two other names for Predictive approach to project management? | Traditional Waterfall or Plan Driven |
| Are changes common or limited in Predictive approach of project management? | Limited/very few changes in Planning throughout the project |
| Define Agile project management approach? | 1-Product built in small increment vs. built all at once as predictive 2- supports changes throughout entire project 3- no change management 4- customers can add more requirements 5- more customer interactions w/each increment 6-users can use product |
| Two other names for Agile approach to project management? | Adaptive or Change-driven |
| Which project management approach builds in small increments? | Agile approach |
| Which project management approach allows more customer interactions as small increments are built? | Agile approach |
| Which project management approach allows additional requirements from customer throughout project? | Agile approach |
| Which project management approach doesn't require a change management process? | Agile approach |
| Which project management approach allows users to use product right away as small increments are built? | Agile approach |
| Define Hybrid project management approach? | combine both predictive and agile methods for managing projects |
| Which project management approach allows the use of both predictive approach and the agile approach? | Hybrid approach |
| Define Value of Projects? | The main reason a company does a project to derive value from the output of the project |
| What is the main reason a company does a project? | to derive value from the output of the project |
| What does a company gain from a project? | Some kind of value is gained from the completion of a project |
| What are some values gained from completing a project? | tangible - money or intangible - brand reputation |
| Do companies want to spend money doing a project that does not return value? | No |
| What is one of the main tasks of the project manager? | to ensure the project and its completed deliverables are always adding value to a business |
| In order for a company to grow, what is needed? | it must change - change results in a new project |
| Define Processes? | Many processes are performed multiple times to Create a specific output by executing a specific activity on a project through the combined use of inputs, tools, techniques, and |
| Are processes performed multiple times? | Yes |
| What are combined to execute a specific activity on a project? | Inputs, Tools, Techniques |
| What is the main goal of a process - why is a process executed? | An output |
| Do processes need to be performed sequentially or discretely in their iterations? | No |
| Does every process have an input? | yes |
| What does every process have? | Inputs |
| What is an input into processes? | thigs that are needed to start the process. |
| What helps a project manager execute a process? | Tools and Techniques |
| What does a project manager get out of a process? | An Output |
| How many processes does a project go through from start to finish? | 49 processes |
| Can each process get performed multiple times w/in a project? | Yes |
| What is an ITTO? | ITTO is an acronym - Input, tools & techniques, Output |
| Where are ITTOs used? | Within processes total to be 49 |
| Define Phase? | Division w/in project where extra control is needed to effectively manage the completion on 1 or more deliverables and generally concluded and formally closed w/the acceptance of a deliverable having all 5 process groups - initiate-plan-exec-M&C-Close |
| What is the term to describe a division w/in a project where extra control is needed to effectively manage the completion of 1 or more deliverables? | Phase |
| What is generally concluded and formally closed w/the acceptance of a deliverable? | Phase |
| What is always used w/in each phase? | 5 process groups - Initiate - Plan - Execute - Monitor & Control - Close |
| What are the 5 process groups? | Initiating, Planning, Executing, Monitoring and controlling, and Closing |
| What are held at the end of each phase of a project to determine if the project is meeting its goals and if the project should continue? | Phase gates (phase reviews, stage gates, kill points) |
| What are the other names used for phase gates? | Phase reviews, stage gates, kill points |
| Define Deliverable? | Part of the project that is presented to the customer/stakeholders for acceptance |
| What are used to complete deliverables? | Phases |
| How to know if a deliverable is good after being built? | Deliverable is accepted by customer/sponsor |
| How to know if phase is done/complete? | Phase is Done when deliverable is accepted by the customer or sponsor |
| Can a project have many phases? | Yes |
| Who determines the phases of a project? | The project manager |
| Does every phase of a project create specific deliverable (s)? | Yes |
| Which part of the project creates a specific deliverable (s)? | Phasess |
| Are deliverables given to customer/sponsor for approval? | Yes |
| what are the outputs of a phase? | Deliverable (s) |
| Are output deliverables become inputs for another phase? | Yes |
| How many processes take place in each phase of a project? | 49 processes are within each phase of a project |
| What are samples of phases in a project? | selecting, testing, installing, training users |
| Who creates the phases in a project? | The project manager |
| Define Process Groups? | Process groups to group a set of processes the PM may do at a certain time - 5 process groups - Initiate, plan, execute, monitor & control, closing - it is not a phase |
| Is a process group a phase? | No |
| Do all phases on a project contain process groups? | Yes, all 5 process group are in each phase of a project |
| Define Knowledge Areas? | Certain set of processes that are usually defined by the knowledge needed to manage that area - there are 10 - integration, scope, schedule, cost, quality, resources, communications, risk, procurement, stakeholders |
| How many Knowledge areas are there? | 10 knowledge Areas |
| Define Development Life Cycles? | Occurring w/in the execution phase to create deliverable using predictive, iterative, incremental, agile, or hybrid methods |
| Define Project life Cycle? | Series of phases a project will go through from start to finish - most projects have more than 1 phase |
| Can Development life cycle and project life cycle terms be used interchangeable? | No, Development life cycle is within or a subset of the project life cycle during the execution phase |
| What is the focus of the Project life Cycle? | Project Management beginning to end |
| What is the focus of the Development life Cycle? | Product creation |
| What is the structure of the Project life Cycle? | Initiating, Planning, Executing, Monitoring & Controlling, Close |
| What is the Structure of the Development life Cycle? | Predictive, Iterative, Incremental, Adaptive, Agile, Hybrid |
| What is the Context of the Project life Cycle? | How the project is managed |
| What is the Context of the Development life Cycle? | How the product is developed |
| What is a predictive life cycle? | Scope, Time, Cost are known early in project. PM will try to complete project scope within the time and cost given. |
| What is an iterative, incremental, adaptive life cycle? | scope is known early, but time & cost will be refined as project progresses - done through using iterations of the product - built in increments not as a whole |
| Which life cycle provides customer w/prototype for feedback as project is progressing? | iterative, incremental, adaptive life cycle |
| Which life cycle does not provide built as a whole? | iterative, incremental, adaptive life cycle |
| Which life cycle builds as a while? | Predictive |
| Can both predictive and adaptive life cycles be used for one project? | Yes, where certain parts are well known before work is started and other parts will be developed incrementally |
| How many types of life cycles does development have? | three - predictive, iterative, both |
| Define Program? | Collection of projects containing a common goal managed by a program manager |
| Define Portfolio? | Collection of projects & programs that are created & implemented to achieve a strategic business goal - managed by portfolio manager - Aggregates all resources of proj & prog - 3-5 year goal |
| Define Project? | |
| When breaking up a very large project into smaller projects, what is that called? | Program Management w/common goal - collection of projects |
| Collection of projects & programs? | Portfolio Management |
| Managing projects & programs to achieve a strategic business goal? | Portfolio Management |
| What does the portfolio aggregate? | All of the resources of the projects and the programs to accomplish the strategic goal |
| When speaking portfolio management, what is the normal strategic business goal in years? | 3 - 5 years |
| Other than aligning w/strategic business goals, what else is required for a portfolio management when developing a new product to sell? | Program to create the product and projects for other things - to train and a project to advertise |
| Define Baselines? | Original plan plus any approved changes for scope, time, cost - all projects are measured against all three baselines |
| How many baselines are on all projects? | Three - scope, time, cost |
| When is the cost baseline created? | During planning |
| What else is the cost baseline called? | Budget |
| What is the budget called? | cost baseline |
| What baselines are created during planning? | Cost baseline (budget), Schedule baseline. scope baseline |
| what is the scope baseline mean? | what work needs to get done when the project is in execution process group |
| How does a project manager measure the performance of a project? | Against 3 baselines: cost, schedule, scope |
| When does a project manager measure the performance of a project? | During execution process group |
| Is it possible to measure the performance of a project without baselines? | No, without baselines it is impossible to measure project performance |
| What does baseline mean? | to compare what is currently happening (actuals) to what the PM hope will happen (baseline) plus all approved changes |
| How does a PM reach the status of a project? | compare actual work against planned work (baseline) |
| What is adjusted when changes are approved? | the three Baselines: scope, time, cost |
| Define Historical information? | what has been learned from previous projects - templates, lessons learned (falls under opa - the most common input to many of the 49 processes) |
| What is the most common input to the 49 processes? | Historical infomration |
| What is learned from previous projects is called? | Historical Information |
| Define Lessons Learned? | Capturing new & better ways of completing various tasks to apply to the rest of the project and in future projects - they are created examined and discussed w/stakeholders in a LL meeting during execution process group - they are logged in LL register |
| What are Lessons learned and templates referred as? | Historical Information |
| As a project progresses and the PM learns new & better ways of completing various tasks, what is that called? | Lessons Learned |
| Are lessons learned captured throughout the project or just at the end? | Throughout, so that the new and better ways of completing various asks can be applied to the remaining tasks on the project |
| When exactly are lessons learned captured? | At the end of every project or phase |
| Why do we examine lessons learned? | To ensure the next time the work is performed better |
| Where are the lessons learned documented? | Lessons learned register is updated as the project is being executed - at the end of each phase |
| Other than the PM, who else should be involved w/Lessons Learned? | the Stakeholders through a meeting |
| Define Regulations? | Official documents that provide guidelines that must be followed - generally imposed by a law |
| What can occur if regulations are not followed? | May result in fines or penalties for a business |
| What are official guidelines must be followed? | Regulations |
| Define Standard? | Approved by a recognized body providing guidelines. compliance is common and encouraged, but not mandatory |
| What is approved by a recognized body providing guielines? | Standards |
| Are standards mandatory? | No, compliance is encouraged but not strictly mandatory |
| Define System? | Includes all formal procedures & tools put in place to manage something. Systems allow formal procedures in place to know what to do and how to do it while working in that system (accounting, etc.) |
| Define Project Governance? | Framework, functions, processes a company will follow to complete a project to meet strategic & operational goals - usually developed internally |
| Is project governance a framework? | Yes |
| Do companies follow the same framework (processes and procedures) for managing projects? | No, each company follows its own processes and procedures to meet each of their own needs |
| How does a company create an environment for PMs to complete a project to meet strategic & operational goals? | Through Project Governance |
| Define PMO? | Provides guidance & support to PMs in company. playing a big role to ensure all projects follow a standard set of processes from start to end. sets up structure & framework to follow. |
| What part of the company provides guidance & support to PMs in the company? | PMO |
| What is the role that the PMO ensures? | All projects follow a standard set of processes from start to end |
| What part of the company sets up the structure & framework that projects will follow? | PMO |
| What are the three types of a PMO? | Supportive, Controlling Directive |
| Define a Supportive PMO? | support the PM by providing templates & training; low authority over project |
| Define a Controlling PMO? | support the PM giving them a particular framework they Need to follow & templates they will Have to use - moderate authority over the project |
| Define a Directive PMO? | direct the PM on what they Should be doing and is generally in control of the project- PM reports directly to the PMO - PMO is in high authority |
| What PMO type is in high authority? | Directive PMO |
| What PMO type is in control of the project? | Directive PMO |
| What PMO type provides templates & training to the PM? | Supportive PMO |
| What PMO type is in low authority over the project? | Supportive PMO |
| What PMO type is in moderate authority over the project? | Controlling PMO |
| What PMO type is there to just support the PM? | Supportive PMO |
| What PMO type gives the PM a particular framework they need to follow & templates to use for the project? | Controlling PMO |
| What PMO type directs the PM of what should be done in the project? | Directive PMO |
| Define Stakeholder? | Individual or Business that may be positively or negatively affected by the project. |
| Who identifies all the stakeholders on the project? | PM & Project team (during initiating process group) |
| Which process group do the stakeholders on the project get identified? | Initiating process group |
| Who are either affected by a project either negatively or positively? | Stakeholders |
| How many categories of stakeholders are identified in the text? | 12 categories: sponsor, Customers/Users, Sellers, Org Groups, Funct. Mgrs, Sr. Mgmt, Prog, Mgr., Proj. team, PM, Proj. Coordinator, Project Expeditor, Product owner |
| Define Sponsor? | Internal or External - provides resources & support to the project - pays for project - help initiate & authorize project - authorizes changes & approves project deliverables |
| Define Customers/Users? | Use project deliverables - may need to accept a deliverable |
| Define Sellers? | Vendors that provide supplies or services to the project & are external to the organization hosting the project |
| Define Org Groups? | Internal entities affected by project activities (sales HR legal finance) |
| Define Funct. Mgrs? | Individuals heading up different organizational functions - managers (sales HR legal finance IT) |
| Define Sr. Mgmt? | Individuals responsible for strategic plans & goals of company - they help prioritize projects or resolve high-level organizational conflicts |
| Define Program Mgr.? | Responsible for programs they manage & managing project managers |
| Define Proj. team? | People who create project's products, services, or results. full time (dedicated), or part-time. Subject matter experts w/skills to do the actual project work. PM is always leader of project team. |
| Define PM Predictive? | Responsible for project outcome - always i control of project - authorized to use all project resources - day-to-day mgmt of proj team |
| Define Proj. Coordinator? | When PM role doesn't exist w/in functional or weak matrix org, the proj coordinator may be used - cannot make budget decisions - can assign resources - some decision-making power, but less than PM |
| Define Project Expeditor? | Functional organization, PM is part-time, the expeditor has less power over a project than a PM or Coordinator - help organize project work w/no power or responsibility to follow a budget - staff w/no formal autority |
| Define Product owner? | Role on an Agile project who will prioritize the product backlog (list of features) on the project |
| who authorizes & approves project deliverables? | Sponsor |
| Can the sponsor be either internal or external? | Yes |
| Who provides resources & support to the project? | Sponsor |
| Who pays for the project? | Sponsor |
| Who may help to initiate & authorize a project? | Sponsor |
| Who Uses the project deliverables? | Customers |
| Who may need to accept a deliverable? | Customers |
| Is it possible for deliverables to be accepted y either sponsor or customer? | Yes |
| Who provide supplies or services to the project? | Sellers/Vendors |
| Who are external to the organization hosting the project providing supplies or services? | Sellers/Vendors |
| What are Internal entities affected by project activities? | Organizational groups - (sales HR legal finance) |
| What are the organizational groups? | sales HR legal finance - that are internal & affected by project activities |
| What is the term for managers of different org functions? | Functional Managers |
| Who are responsible for strategic plans & goals of company? | Senior management |
| Who help prioritize projects? | Senior management |
| Who can resolve high-level organizational conflicts? | Senior management |
| Who is PM on Agile? | scrum master or coach - Servant Leadership Role - not actually directing project team what to do - more supporting manager |
| Who is the scrum master or coach? | PM on Agile projects |
| Who acts in a Servant Leadership Role - not actually directing project team what to do - more supporting manager | PM on Agile project |
| Who is responsible for project outcome? | PM |
| Who is always in control of project? | PM |
| Who is authorized to use all project resources? | PM |
| Who is responsible for day-to-day management of project team to complete deliverables? | PM |
| who is Responsible for programs they manage & managing project managers? | Program Manager |
| What People who create project's products, services, or results? | Project Team |
| Who are the Subject matter experts w/skills to do the actual project work? | Project Team |
| Can the project team be full time or part time? | Yes, full time - dedicated or part time on a project |
| Within what organization is a project coordinator used rather than a PM? | When PM role doesn't exist w/in functional or weak matrix org, the project coordinator may be used |
| What authority does a project coordinator have when in a functional or weak matrix organization? | can assign resources - some decision-making power, but less than PM |
| What can a project coordinator not able to do when in a functional or weak matrix organization? | cannot make budget decisions |
| In a Functional organization, who is staff w/no formal authority? | Project Expeditor |
| In a functional organization who has no power or responsibility to follow a budget? | Project Expeditor |
| In a Functional organization, what is the role of a PM ? | part-time |
| In a functional organization Who has less power over a project than a PM or Coordinator? | Project Expeditor |
| In a functional organization Who helps organize project work? | Project Expeditor |
| What Role on an Agile project that will prioritize the product backlog (list of features) on the project? | Product Owner |
| In an Agile project, what is a backlog? | List of features |
| Define Organizational Structure? | It helps determine power & authority level of the project manager w/in the project. |
| What helps determine power & authority level of the project manager w/in the project? | Organizational structure |
| Who is the general contention of power between? | PM & functional managers |
| Why are PM & functional managers generally where the contention of power lies? | Both need resources to conduct their activities; functional manager to conduct day-to-day & PM to conduct Project activities |
| How is the person in charge of the resources determined? | by the structure of the organization (Organic/simple, Virtual, Functional Organization, Project Oriented, Matrix (weak - balanced-strong), Hybrid |
| In the PMP exam - all questions are based on strong matrix unless otherwise noted in question | strong matrix |
| what are the different structures of the organization? | 1-Organic/simple, 2-Virtual, 3-Functional Organization, 4-Project Oriented, 5-Matrix (5a-weak 5b - balanced 5c-strong), 6- Hybrid |
| Define Organic or Simple Organizational Structure? | Simple, small business, start-ups PM really doesn't exist or part-time - org owner or operator controls most of the budgets to projects |
| What type of organizational structure is the simple, small business, start-up? | Organic or Simple Organizational Structure |
| Define Virtual Organizational Structure? | PM either full-time or part-time - authority is low to moderate working remotely - generally share resources w/functional managers |
| What type of organizational structure is the PM authority low to moderate generally share resources w/functional manager? | Virtual Organizational Structure |
| Define Functional Organizational Structure? | PM reports to functional manager - Part-time - has little power over resources - they are controlled & managed by functional manager - when project completed, team members all go back to functional duties |
| What type of organizational structure does the PM have little power over resources? | Functional Organization Structure |
| What type of organizational structure does the PM report to the functional manager? | Functional Organization Structure |
| Define Project Oriented Organization Structure? | PM controls all resources - 100% control - full time - possibly a consulting business - there is a contract- no functional managers - upon completion either released from company or reassigned to another project |
| What organizational structure doe the PM controls all resources - 100% control? | Project Oriented Organization Structure |
| What organizational structure is the PM - full time - possibly a consulting business - there is a contract- no functional managers? | Project Oriented Organization Structure |
| What organization structure - team members upon project completion are either released from company or reassigned to another project? | Project Oriented Organization Structure |
| What organizational structure is also called projectized? | Project Oriented Organization Structure |
| Define Matrix? | type of business that is the middle ground between functional & project-oriented w/3 types (weak, balanced, strong) |
| What are the 3-types of Matrix Organizational structure? | weak, balanced, strong |
| Define Weak Matrix Organizational structure? | PM w/little more power than functional org - authority relatively low - PT & managed by functional managers |
| Define Balanced Matrix Organizational structure? | PM FT - balance/equal power w/functional mgr for resource control (share budget & resources from a pool), so Highest likelihood of conflicts PM & funt. mgr - PM power low to moderate - team are either released from company or reassigned to another project |
| Define Strong Matrix Organizational structure? | PM most of the power over resources - FT position - PM power moderate to high - there is a functional manager, but w/little power - similar to project-oriented company |
| Which Matrix organization structure has the highest likelihood of conflicts between PM & functional Manager? | Balanced Matrix |
| Why in the Balanced Matrix organization structure is the highest likelihood of conflicts between PM & functional Manager? | power is almost equal between PM & FM & shared resources |
| Which matrix organization structure does the functional manager have little power? | Strong Matrix |
| Define Hybrid organizational structure? | company uses more than one of eh different types of structure. functional in smore departments & project-oriented in other departments. or use a special unit w/dedicated team for an important project. |
| Which organization structures does the PM have little or none in authority? | 1-Organic/Simple (owner controls resources & PM little or no time) or 2- Functional (Functional manager & PM is Part time) |
| Which organization structures does the PM have low to moderate in authority? | 1-Virtual (control resources mixed & PM FT or PT & 2-Balanced Matrix (Shared resources & PM PT) |
| Which organization structures does the PM have low in authority? | 1-Weak Matrix (shared resources & PM PT) |
| Which organization structures does the PM have moderate to high in authority? | 1-Strong Matrix (PM controls resources & is FT) |
| Which organization structures does the PM have High to full control in authority? | 1-Project Oriented (PM controls resources & is FT) |
| Which organization structures does the PM control resources & is FT? | 1-Project-oriented & 2-Strong Matrix |
| Which organization structures does the FM control resources & PM is PT? | 1-Functional 2-Weak Matrix |
| Which organization structures does the owner control resources & PM is little or no time? | 1-organic or simple |
| Which organization structures is it mixed w/control resources & is PM is either FT or PT? | 1-Virtual |
| Which organization structures is it shared to control resources & is PM is PT? | 1-Balanced Matrix |
| Define Constraint on a project? | Basic concept - all projects are constrained by (limited by) their scope, time, cost, quality, resources, risk - constraints also affect each other (increase scope - increase budget & schedule) |
| Define Life Cycles? | All of the stages or phases a project or product goes through from beginning to the end (1-product life cycle 2- project life cycle) |
| How many life cycles are there? | two 1-product 2-project |
| What is the term to describe all the stages or phases a project or product goes through? | Life Cycles |
| Define Product life cycle? | Product goes through from beginning to end - buy, install, maintain, dispose - one product life cycle may include many projects - |
| Can one product life cycle have many projects? | Yes, a project for each of the buy, install, maintain, dispose |
| Define Project life cycle? | Phases a project goes through from initiating the project to its closing- the breakdown of the work needed to complete the deliverable - sometimes referred to as the organizational methodology for managing projects |
| Define Success? | finishing the project w/in the given limitations of scope, cost, time, quality, resources, risk - PM is responsible & accountable for ensuring that the project is completed w/in the approved baselines |
| What is the term used that describes finishing the project w/in the given limitations of scope, cost, time, quality, resources, risk? | Success |
| Who is responsible & accountable for ensuring that the project is completed w/in the approved baselines? | PM |
| What organizational structure is the PM full time. w/equal authority over resources, priorities & general management w/the control of the budget shared also? | balanced matrix |
| Does the PMO Identify & develop the orgs methodology, administrative practices, guideline, policies, procedures, and rules? | No the PMO does not handle the Org's |
| As a PM in a weak matrix organization what role can I be defined as? | Project CoordinatoR |
| What role does a project coordinator and project expeditor play? | Supportive role to the PM |
| Is a project coordinator role similar to a project expeditor role? | Yes, they both act primarily as staff assistants & communication coordinators - but the coordinator has some power to make decisions & reports to a high-level manager |
| Success in portfolio management is defined as? | Aggregate performance of all components (deliver planned value) |
| Control of changes to specific products & services are part of Project, program, portfolio management? | Project Management - PMs focus on the technical, day to day changes necessary to deliver specific outputs |
| Compliance w/schedule, budget, specifications requirements are part of Project, program, portfolio management? | Project Management |
| Realization of the business benefits and financial objectives are part of Project, program, portfolio management? | Portfolio Management - ensuring the right initiatives are selected to meet strategic goals is the fundamental job & primary responibility |
| Focuses on achieving benefits across related initiatives - maximizing overall investment value are part of Project, program, portfolio management? | Portfolio Management |
| Which organization structure is the PM fT & the authority of the PM is equal level w/Functional Manager? | Balanced Matrix |
| Which organization structure is the PM & Functional mgr in conflict regarding resource assignments & priorities and the general mgmt of the project? | Balanced Matrix |
| Which organization structure is the PM & Functional manager sharing control of budget? | Balanced Matrix |
| Does the PMO identify & develop the organizational methodology, administrative practices, guidelines, policies, procedures, and rule? | No, the PMO identifies and develops the project management methodology, best practices, policies, procedures, and standards |
| Does the PMO identifies and develops the project management methodology, best practices, policies, procedures, and standards? | Yes |
| Which stakeholders play a supportive role to the project manager? | Project coordinator & project expeditor |
| Which stakeholders act primarily as staff assistants and communication coordinators? | Project coordinator & project expeditor |
| Which of the 2 stakeholders project coordinator & expeditor has some power to make decisions & reports to a high-level manager? | Project coordinator |
| What does the portfolio management role work to achieve? | Strategic business objective |
| What does portfolio management encompass? | Identifying, prioritizing, authorizing, managing, and controlling the collection of project, program, other work and sometimes other portfolios to achieve strategic business objective. |
| What doe portfolio management generally associated with? | The relationship between components in the portfolio, effective resource management to Protech priority components and the aggregate results of the portfolio as they relate to strategic performance |
| What are the 3 forms of the organizational project management (OPM)? | Portfolio, Program, Project |
| Which of the 3 forms of the organizational project management (OPM) is strategy? | Portfolio |
| Which of the 3 forms of the organizational project management (OPM) is coordination? | Program |
| Which of the 3 forms of the organizational project management (OPM) is execution? | Project |
| What do the Portfolio, Program, Project fall within? | Organizational Project Management (OPM) |
| Which OPM is the relationship between components in the portfolio generally associated with? | Portfolio |
| Which OPM is the effective resource management to Protect priority components? | Portfolio |
| Which OPM is the aggregate results of the portfolio as they relate to strategic performance? | Portfolio |
| Which organizational structure is it necessary to negotiate w/the functional manager to get needed resources for project? | Weak Matrix |
| Which organizational structure does the role reflect that of a project expeditor or project coordinator with limited authority & no budget control? | Weak Matrix - acting as staff assistant & communication coordinator |
| Which organizational structure is between functional and the project-oriented? | Matrix |
| Which organizational structure does the team assigned obtained from a pool temporarily, controlled & monitored by functional manager, then returned to the control of the functional manager for reassignment? | Matrix |
| Which organizational structure is a combination of functional, project-oriented where a special team or task force is created ? | Hybrid |
| Which organizational structure is a project given very little priority? | Functional structure |
| Which organizational structure does the team members give more importance to their functional responsibility to the detriment of the project? | Functional Structure |
| Which organizational structure are similar resources grouped by technical expertise and are assigned to one supervisor? | Functional structure |
| What is the logical breakdown of what needs to be done to produce the project deliverable, sometime referred to as the performing organizations methodology for projects? | The project life-cycle |
| What consists of generally sequential, non-overlapping product phases determined by the manufacturing and control needs of the organization? | the Product life-cycle |
| What is the project-lifecycle? | the logical breakdown of what needs to be done to produce the project deliverable, sometime referred to as the performing organizations methodology for projects |
| what is the product-lifecycle? | consists of generally sequential, non-overlapping product phases determined by the manufacturing and control needs of the organization |
| Define Project management? | Application of knowledge, skills, tools, techniques to satisfy project requirements |
| What is the Application of knowledge, skills, tools, techniques to satisfy project requirements? | Project Management |
| When the decision to move forward w/the project occurs at the conclusion of a project phase, what is the next decision to be made? | Whether the next phase should be initiated or not |
| If the decision is whether the next phase should be initiated or not is next, what has already been completed? | the decision to move forward w/the project occurs at the conclusion of a project phase has been completed |
| What is done at the conclusion of the project phase? | Assess the performance of the project and determine if acceptable conditions exist to support a decision to continue or terminate the project |
| At what point in the project is the projec?t performance assessed and determine if acceptable conditions exist to support a decision to continue or terminate the project | done at the conclusion of the project phase |
| When is a good point to reassess risk? | done at the conclusion of the project phase |
| Do risk levels vary as the project progrsses? | Yes |
| When should project control procedures be enforced? | throughout the project life cycle |
| Which Organizational structure does a PM have low to moderate authority? | balanced matrix organization |
| What determines a PMs authority? | The organizational structure |
| In a portfolio, do programs need to be related? | No, not other than the fact that they are helping to achieve a common strategic goal |
| What needs to be adopted to effectively run the project to ensure overall control and successful completion of the deliverables? | Adopt a live cycle approach |
| Are operations & maintenance considered part of a project or a project? | No, Operations & maintenance are ongoing |
| Are all major constraints equal iportance? | Yes, unless otherwise stated |
| What is the job of the PM w/contraints? | Manager different project constraints by assessing the situations, prioritizing competing demands, and analyzing the impact of changes on all the constraints |
| What is the job of senior management with constraints? | Involved in setting priorities among constraints directly or indirectly |
| What is the management framework within which project decisions are made? | Project Governance |
| What is the role of the Project Governance? | Provide a decision-making framework that is logical robust, repeatable to govern an org's capital investments |
| What does the project governance framework provide? | Structure, processes, decision-making models, toos PM & team to manage project. provides team w/comprehensive, coherent method of controlling project - help to safeguard project success by defining, document, comm. reliable, repeatable proj practices |
| What is the PMIS? | Repository automated system for information - tool for communication & tracking documents & deliverables - supports the project beginning to end optimizing schedule & help collect & distribute information |
| what is the configuration management system? | subset of PMIS describes the different versions and characteristics of the product, service, result of project and ensure accuracy and completeness of the description |
| What is the project management plan? | single-approved document that defines how the project is to be executed, monitored & controlled, and closed |
Created by:
Bentley525