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Chapter 1

Payroll Fundamentals 1

QuestionAnswer
Privacy legislation must obtain consent before collecting personal information and use of it.
Each province/territory and federal government passed legislation for minimum employment/labour standards in their jurisdiction.
Pay statement information name, date of pay, rates of pay, hours worked, gross earnings, deductions, net pay.
Commencement package set of documents completed by a new employee, used to set up payroll, benefit coverage, pension plan and union memberships.
Documents in a commencement package organization-specific forms (personal info), government forms (tax returns), and benefit forms (insurance and pension plan enrollment).
Forms in a commencement package authorization for hiring, direct deposit agreement, union membership application, benefits enrollment, confidentiality agreement.
Employers obligation to obtain valid SIN.
Collective agreement establishes amounts deducted from pay for union dues (signature required).
Authorization for hiring form internal document providing basic information about a new employee (contains a checklist).
Signatures required employee paid benefits (RPP & RRSP) and collective agreement.
Confidentiality agreement a legally enforceable agreement preventing employees (past/present) to share employers information.
In order to pay accurately legal name, D.O.B, address, SIN, rates of pay, pay period, hours of work, start date, prov./terri. of employment, tax returns, tax deduction form, benefit enrollment data, pension and union membership, direct deposit information.
Government forms tax returns (TD1 and TP-1015.3-V), tax deductions (TD1X), prescribed zone (T2222), partial credit (TD1-WS) and reduction in tax deductions (T1213)
TD1X Federal statement of commission income and expenses for payroll tax deductions.
T2222 deductions for living in prescribed zone (NT, NU, YT).
T1213 request to reduce tax deductions at source.
TD1-WS partial credit available based on dependent's income level.
TD1 Federal and provincial/territorial personal tax credit return used to determine tax deductions.
TD1 Reverse, additional information more than one employer, total income less than claim amount, non-residents, prov./terri personal tax return, deduction for living in prescribed zone, additional tax deducted, reduction in tax deductions.
Non-Quebec tax returns credits include amounts for personal, age 65, caregiver child under 18, age 65, pension income, tuition, disability, spouse, eligible dependent, Canada caregiver for spouse or child 18 +, spouse or dependent transfer
Non-Quebec additional tax return credits caregiver, over age 65, receiving pension, student or supporting a student, disabled, supporting someone, living alone (QC. only), and children under 18 (Sask. only)
TP-1015.3-V Quebec source deduction return used to determine tax deductions.
Quebec tax return credits include amounts for basic, spouse transfer, dependent, mental or physical, age, person living alone, retirement income, and career extension 60 or older.
Quebec additional tax return credits housing deductions for residents in remote areas and deductible support payments with certain conditions.
Most important piece of information SIN.
SIN a government issued number that tracks ones earnings history.
900-series SIN has expiry dates and are issued to a non-Canadian citizens or non-permanent residents.
Union dues can be exempted, but will continue paying an equivalent amount.
Employer should ensure that all forms have: correct employee information, amounts and totals, no false statements, signed and dated.
Created by: Moorebaier
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