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CDFM Module 2.1
CDFM Module 2.1 Study
| Question | Answer |
|---|---|
| What is the DoD mission | *To provide military forces needed to deter war and protect the security of our country. |
| How many military departments report to the Secretary of Defense (SECDEF) | 3 *Army *Navy *Airforce |
| How many Defense agencies report to the Secretary of Defense (SECDEF) | 17 |
| Who acts as resource consultant and advisor to the Secretary of Defense (SECDEF) | Under Secretary of Defense )Comptroler) (USD(C)) |
| Who is the Chief Financial Officer (FCO) of Defense | Under Secretary of Defense )Comptroler) (USD(C)) |
| Who acts as manager and arbiter of the Defense resource management process | Under Secretary of Defense )Comptroler) (USD(C)) |
| What act established the National Security Council (NSC), the Central Intelligence Agency (CIA), a civilian Secretary of Defense, the Office of the Secretary of Defense (OSD), and the Joint Chiefs of Staff. | The National Security Act of 1947 |
| What act created the United States Air Force as it's own department | The National Security Act of 1947 |
| What act created the Department of Defense, consolidating the 3 military departments under the Secretary's direct control. This made the secretary of defense the only military representative on the President's cabinet. | The National Security Act of 1947 |
| What was is the most basic reorganization of Defense activities act since Congress created the Navy Department in 1798? | The National Security Act of 1947 |
| Who is the principal Defense policy advisor to the President and responsible for the formulation Defense policy and policies related to all matters of direct and primary concern to the DoD, and for the execution of approved policy | SECDEF |
| What staff is considered the Office of the Secretary of Defense (OSD) | Staff of the Secretary of Defense (SECDEF) and Deputy Secretary of Defense (DEPSECDEF) |
| What offices fall under the OSD | *Deputy Secretary of Defense (DEPSECDEF) *Under Secretary for: -Acquisitions, Technology, and Logistics -Policy* -Personnel and Readiness -Comptroller/Chief Financial Officer -Intelligence *Director, Cost Assessment and Program Evaluation (D, C |
| What law identified the Chairman of the Joint Chiefs of Staff (JCS) as the senior ranking member of the armed forces | Goldwater Nichols DoD Reorganization Act of 1986 |
| What law identified the Chairman of the Joint Chiefs of Staff (JCS) is the principal military advisor to the President, the National Security Council (NSC) and the SECDEF | Goldwater Nichols DoD Reorganization Act of 1986 |
| What members make up the Joint Chiefs of Staff (JCS) | The Chairman The Vice Chairman Chief of Staff of the Army Chief of Naval Operations Chief of Staff of the Air Force Commandant of the Marine Corps Chief of the National Guard Bureau |
| Who advises the SECDEF on critical deficiencies and strengths in force capabilities and maintains a uniform system for evaluating preparedness of each combatant command | Chairman of JCS |
| Who advises the SECDEF on priorities of the requirements identified by combatant commands and the extent to which program recommendations and budget proposals conform to combatant command strategic plans. | Chairman of JCS |
| Who is responsible for submitted alternative program recommendations and budget proposals within provided guidance to the SECDEF | Chairman of JCS |
| Who is responsible for ensuring Armed Forces manpower program and policies conform to the strategic plans | Chairman of JCS |
| Who is responsible for advising the SECDEF on the military requirements for Defense acquisition programs | Chairman of JCS |
| Who is responsible for performing duties assigned by the JCS chairman with the approval of the SECDEF | JCS Vice Chairman |
| Who Acts as JCS Chairman when there is a vacant in the office of the Chairman, or in the absence or disability of the chairman | JCS Vice Chairman |
| Who holds the grade of a general or admiral and outranks all other officers of the Armed Forces except the Chairman of the JCS | JCS Vice Chairman |
| Who acts as the Chairman of the Joint Requirements Oversight Council (JROC) | JCS Vice Chairman |
| Who assist the JCS Chairman and, subject to the authority of the Chairman, the other members of the JCS, in carrying out responsibilities | JCS Joint staff |
| Who is headed by a director who is an officer selected by the Chairman in consultation with the other members of the JCS, and approved by the SECDEF | JCS Joint Staff |
| What staff is composed of members of all the Armed Forces and civilian employees assigned to permanent duty or detailed to the Joint staff | JCS Joint Staff |
| What are combatant commands | *Military commands with broad continuing missions *All military forces are assigned under the jurisdiction of a combatant command to perform the assigned missions |
| What is the operational military chain command | President SECDEF Commanders of the Combatant Commands. |
| What is the term for the operational chain of command running from the President to the SECDEF to the commanders of the Combatant Commands | Civilian Control of the Military |
| T or F: The Chairman of the JCS functions within the chain of command by transmitting to the commanders of the Combatant Commands the orders of the President or the SECDEF | TRUE |
| What is the President's principal forum for considering national security and foreign policy matters with the senior national security advisors and cabinet officials | National Security Council (NSC) |
| T or F: The principal documents and analysis of the NCS become the basis for the PPBE process by which resource requirements to implement that strategy are identified and justified | True |
| Who are the STATUTORY ADVISORS to the NCS | Chairman of the JCS Director of National Intelligence |
| Who are the STANDING PRINCIPAL members of the NCS | President of the United States (Chairman) Vice President Secretary of Defense Secretary of State Secretary of Energy |
| T or F: The Director of National Intelligence is the Chairman of the NCS | FALSE |
| Who is the Chairman of the NCS | The President |
| Who are the STANDING participants on the NSC | Sec of Treas Assistant to the Pres for National Security Affairs Chief Of Staff to Pres Counsil to Pres US Rep of United Nations Sec of Homeland Sec Other Cabinet and selected gov officials at request of Pres. |
| What is NSS stand for | National Security Strategy |
| What is the DoD Security Strategy | Quadrennial Defense Review Defense Strategic Guidance National Military Strategy Strategy for Homeland Defense and Civil Support |
| What sets forth the posture of United States; global and regional trends; and the United States' political, economic, and defense strategies | National Security Strategy (NSS) |
| What is prepared every four years following a Presidential election to summarize the military goals, objectives and strategy for the coming four years | National Defense Strategy (NDS) |
| When is the National Defense Strategy (NDS) required to be submitted to Congress | February of the second year of a presidential administration |
| What does the National Defense Strategy identify | Defense goals. Forms a basis for the Defense Strategic Guidance, the National Military Strategy, and the strategy for Homeland Defense and Civil Support to present a more detailed baseline for programming Defense funds in the four-year presidential term |
| What forms the basis for the Defense Strategic Guidance, the National Military Strategy and the Strategy for Homeland Defense and Civil Support to present a more detailed baseline for programming Defense funds in the four-year presidential term? | National Defense Strategy (NDS) |
| What are the Defense Strategic Guidance Security Objectives | Counter Terrorism Deter aggression Project Power Counter WMDs Operate in cyberspace and space maintain nuclear deterrent Defend Homeland and Support Civil Authorities Be stabilizing presence Conduct counterinsurgency ops Conduct humanitarian OPS |
| Who is responsible for the National Military Strategy (NMS) | Developed by the Chairman of the Joint Chief of Staff (CJCS) |
| What strategy addresses the objectives in the DoD Strategic Plan that require a military response | National Military Strategy (NMS) |
| What contains recommended national military objectives; recommended fiscally constrained force levels; military strategy and force options; and a risk assessment of the recommended strategy, forces, and military options | National Military Strategy (NMS) |
| What strategy is prepared by the Secretary of Defense to focus on demands on the Department of Defense concerning direct threats to the United States and support of civil authorities | The Strategy for Homeland Defense and Civil Support (SHD&CS) |
| What does SHD&CS stand for | Strategy for Homeland Defense and Civil Support |
| What strategy addresses sharing expertise and technology between military and civil authorities and sharing international lessons and experience with Federal, state and local authorities | The Strategy for Homeland Defense and Civil Support (SHD&CS) |
| What is Planning, Programming, Budgeting, and Execution (PPBE) Overview | The process by DoD to acquire, allocate, account for, and analyze personnel and financial resources |
| What does PPBE stand for | Planning Programming Budgeting Execution |
| What is the PPBE objective | To provide the most effective mix of forces, equipment, manpower, and support attainable within fiscal constraints |
| What three phases of PPBE result in the DoD portion of the President's Budget | Planning Programming Budgeting |
| What is the process DoD uses to detainee the dollar amounts for programs to be submitted to Congress as part of the President's Budget | PPBE |
| When was PPBE (Formally PPBS) initiated | 1960s |
| Who initiated PPBE (Formally PPBS) | Secretary McNamara |
| T or F: The PPBE process is based on the strategic requirements derived from Presidential National Security Directives and follow-on documents: *Objectives *Policies *Priorities *Strategies | True |
| Who provides policy direction while placing program execution authority and responsibility with the DoD Components for PPBE | Secretary of Defense |
| What designation requires Officials on the OSD staff provide support to the PPBE process | DoDD 7045.14 |
| Who are the key officials and organizations of PPBE | DEPSECDEF JCS & Combatant Commanders Vice Chair JCS Head of DoD Components Under Sec Defense (Comptroller) Under Sec Defense (AT&L) Director, Cost Assessment & Program Evaluation (DCAP) Defense Acq Board (DAB) Deputys Management Action Group(DMAG) |
| Who provides advice and information as requested by OSD to permit assessment of execution and of accountability for the PPBE process | DoD Components |
| T or F: Combatant Commanders provide the best mix of forces, equipment, and support attainable within resource constraints regarding PPBE process | FALSE DoD Components provide operational Combatant Commanders the best mix of forces, equipment, and support attainable within resource constraints |
| T or F: The Secretary and the Deputy Secretary of Defense, assisted by OSD staff, exercise centralized control of Executive policy direction for PPBE. | TRUE |
| T or F: The Secretary and the Deputy Secretary of Defense, assisted by OSD staff, exercise centralized control of Program direction for PPBE. | FALSE: The Secretary and the Deputy Secretary of Defense, assisted by OSD staff, exercise centralized control of EXECUTIVE policy direction for PPBE. |
| T or F: The JCS develop the National Military Strategy from which the Defense Planning Guidance (DPG) is developed. | True |
| T or F: The JCS develop the National Military Strategy from which the Integrated Priority List (IPL) is developed. | False Each Combatant Commander prepares on Integrated Priority List (IPL) of resource requirements that are prioritized across service lines and function lines. |
| Who plays a major part in the planning phase of PPBE | JCS and Combatant Commanders |
| T or F: The Combatant Commander develops the National Military Strategy from which the Defense Planning Guidance (DPG) is developed. | False: The JCS develop the National Military Strategy from which the Defense Planning Guidance (DPG) is developed. |
| Who creates the Defense Planning Guidance (DPG) | JCS |
| Who creates the Integrated Priority List (IPL) | Combatant Commanders |
| Who are the Integrated Priority List (IPL) submitted to | SECDEF, DEPSCEDDEF, Chairman of the Joint Chief of Staff CJCS Military Department responsible for providing program and budget support to the combatant command involved |
| What financial management responsibilities does the Chairman of the JCS have | Advise SECDEF on all PPBE matters Function warfighter advocate in all PPBE phases Prioritize req within warfare capability areas to assist the PPBE process in developing affordable solutions to warfighter problems |
| Who serves as the Chairman of the Joint Requirements Oversight Council (JROC) | The Vice Chairman of the Joint Chiefs of Staff (VCJCS) |
| What is the purpose of the Joint Requirements Oversight Council (JROC) | Reviews long-range defense strategy for CJCS and evaluates the requirements for new weapons systems |
| What function does the Heads of DoD Components serve in the PPBE process | Develops and executes the programs and budgets necessary to achieve national objectives in accordance with DoDD 7045.14 and provide the day-to-day management of the resources under their respective control |
| What function does the Under Secretary of Defense (USD) serve in the PPBE process | *Advise SECDEF/DEPSECDEF on PPBE Matters *Conducts & coordinates budget review sub for financial appropriateness *Conduct program exec & perfor reviews *Prep & pub budg decis docs in coordination w DCAPE *Prep budg sub to OMB *Present budg 2 congress |
| T or F: The Under Sec of Defense for Policy (USD(P))is responsible for advising SECDEF/DEPSECDEF on PPBE Matters, conducting & coordinates budget review sub for financial appropriateness, conducting program exec & perfor reviews. | FALSE: Under Sec of Defense Comptroller (USD(C)/CFO |
| What does USD(C)/CFO abbreviation stand for | Under Secretary of Defense Comptroller/CFO |
| What does USD(P) abbreviation stand for | Under Secretary of Defense for Policy |
| What does USD(AT&L) abbreviation stand for | Under Secretary of Defense Acquisition, Technology, and Logitstics |
| What does D, CAPE abbreviation stand for | Director, Cost Assessment and Program Evaluation |
| Who is responsible for audibility of Defense financial systems | OSD(C)/CFO |
| Who is responsible for DFAS and DCAA | ODS(C)/CFO |
| What responsibilities does Under Secretary of Defense for Policy (USD(P)) have in the PPBE process | *Conduct & Coor planning phase of PPBE *Do guidance for employment and dev of force * Lead DoD for the QDR *Review def plan scenario and nat. plan to determine DoD demands |
| T or F: Does the USD(P) provide recommendations to the SECDEF in coordination with CJCS regarding DoD equities in the processs of other fed agencies prior to submission of agency budget to OMB to maximize cost-sharing opportunities | True |
| What's USD(Acquisition, Technology, and Logistics [AT&L]) role in PPBE | *Advise SECDEF & DEPSECDEF on PPBE matters related to AT&L *Ensure approved prog r fiscally & tech executable within available resources within Defense Acq System process *Assist in devel of resource plan, goal, obj, and related guidance |
| What is the Director, Cost Assessment and Program Evaluation (D, CAPE) role in PPBE | *Prepare DoD fiscal & programming guidance, programmatic decision documents, FYDP *Conduct DoD program review *Lead analytical efforts in support of QDR *Independent advice to SEC *Prepare PPBE calendar key events |
| What does the (DMAG) abbreviation stand for | Deputy's Management Action Group |
| What is the Defense Acquisition Board (DAB) role in PPBE | Oversees development and production of major weapon systems. Represents an important link between PPBE and acquisition. |
| What process is used to acquire, allocate, account for, and analyze personnel and financial resources for DoD. | PPBE Process |
| What is the objective of PPBE | Provide the entire Defense Department with the most effective mix of forces, equipment, manpower, and support attainable within fiscal constraints of the Federal Government. |
| Who has oversight of the PPBE process | DEPSECDEF |
| What are the 3 key DoD Decision Support Systems | 1. Planning, Programming, Budget, and Execution (PPBE) 2. Joint Capabilities Integration and Development System (JCIDS) 3. Defense Acquisition System (DAS) |
| What system is a systematic method established by the Joint Chiefs of Staff to assess gaps in military joint war capabilities and recommend solution to resolve the gaps. | Joint Capabilities Integration and Development System (JCIDS) |
| What is the JCIDS guidance | CJCSI 3170.01H |
| What is CJCSI 3170.01H associated with | Joint Capabilities Integration and Development System (JCIDS) |
| What is the management process by which the Department acquires weapon systems and automated information system | Defense Acquisition System (DAS) |
| Who has oversight of the Joint Capabilities Integration & Development System (JCIDS) | Vice Chair of Joint Chief of Staff (VCJCS) JROC |
| Who has oversight over the Defense Acquisition System (DAS) | USD(AT&L) oversight/ Milestone Decision Authority (MDA) Oversight |
| Who is overarching player in Planning phase of PPBE | USD(P) |
| Who is overarching player in Programming phase of PPBE | D, CAPE |
| Who is the overarching player in Budgeting phase of PPBE | USD(C) |
| Time now is June 2013, what is being performed for Future FY 1, 2, 3, 4, and 5 | FY1: Execution FY2: Congress enacting legislation for FY 2014 FY3: OSD formulating FY2015-2019 POM and FY 2015 BES FY4: OJCS doing planning for FY2016-2020 FYDP FY5 Nothing going on for FY2017-2021 period |
| SECDEF Planning Process | Fiscally Constrained programmatic guidance to accomplish National Defense Strategy and Corporate DoD Goals in the National Defense Strategy (NDS) |
| What is the two part process for SECDEF Planning Process | Defense Planning Guidance Strategy Portfolios Reviews |
| T o F: The two part process for SECDEF Planning is the Integrated Priority List (IPL) and Joint Planning Document (JPD) | FALSE *Defense Strategy Planning Guidance *Strategic Portfolios Reviews |
| Defense Planning Guidance (DPG) | *Contain programmatic guidance for use by the Military Deps & Defense Agencies in developing the Program Objective Memoranda (POM) and Budget Estimates. *Contains guidance on important issues *Provides performance measures used in execution evaluation. |
| Strategic Portfolios Reviews | Intended to help Defense officials identify redundancies and make the planning and programming phases more definitive and less duplicative. |
| Planning Phase of PPBE: | *Defines the military role and posture of the US in accordance w National Security Strategy (NSS) *Output: Defense Planning Guidance (DPG) |
| What is the final document of the planning phase in PPBE Planning phase | Defense Planning Guidance (DPG) |
| Defense Planning Guidance (DPG) | Promulgates Defense poliy, strategy, force planning, resource planning, and fiscal guidance |
| What is the PPBE Planning Phase process | Combatant Commanders provide SECDEF and CJCS w/ *Major issues that should be address in DPG *Principal concerns and trends of threat and US response. |
| What docs are used in analysis from Combatant Commanders to SECDEF in planning phase of PPBE | National Defense Strategy (NDS) Defense Strat Guidance (DSG) National Military Strategy (NMS) Joint Planning Doc (JPD) Military Departments' Long-Range Plans |
| PPBE Phase Planning Phase: Focus | *Defining DSG and NMS to for 2-7 years *Planning integrated balance mil force *Assuring framework to manage DoD res effectively *Provide decision options to Sec *Discussing planning goal and programming objectives, milestones, progress |
| What planning is used for the CJCS to provide military advice to help the President and SECDEF in: Providing strategic direction to the armed forces and Form defense policy, programs, and budgets. | Joint Strategic Planning |
| What is the result of Joint Strategic Planning | The planning is used for the CJCS to provide military advice to help the President and SECDEF in: Providing strategic direction to the armed forces and Form defense policy, programs, and budgets. |
| What commands do not submit Program Objective Memorandum (POM) or Budget Estimate Submissions (BES) to OSD? | Combatant commands, with the exception of Special Operations Command (SOCOM) |
| What commands submit a Program Objective Memorandum (POM) or Budget Estimate Submission (BES) directly to OSD? | Special Operations Command (SOCOM) |
| What is POM? | Program Objective Memorandum |
| What is BES | Budget Estimate Submission |
| Where do combatant commanders submit their resource requirements? | To the military department designated responsible for providing program and budget support |
| Integrated Priority List (IPL) | Combatant Commanders high priority needs; Prioritized across service and functional lines; Provides visibility for key problem areas requiring DOD attention. |
| Where is the Integrated Priority List submitted to? | 1. SECDEF 2. CJCS 3. Military Departments |
| Who represents the Combatant Commanders concerns at all stages in the planning process of the PPBE? | The Chairman of the JCS |
| What is the intent of the Integrated Priority List (IPL) | Provide visibility to key priorities of the Combatant Commanders |
| What is used to provide visibility of key priorities of the Combatant Commanders? | Integrated Priority List (IPL) |
| What components are part of the OSD Decision Making Forum? | 3 Star Program Review Group; Deputy's Management Action Group (DMAG); Secretary of Defense Large & Small Groups. |
| Who co chairs the 3 Star Program Review Group? | Director, Cost Assessment and Program Evaluation (D, CAPE); USD(C); Joint Staff (J8). |
| Who issues meetings to address all common management issues, including those related to the approval of the FIVE-YEAR program and the annual budget? | Deputy's Management Action Group (DMAG) |
| What does DMAG do during the Planning Phase of PPBE | Holds meetings to address common management issues, including those related to the 5 year program and annual budget. Decisions are reflected in the Resource Management Decisions. |
| What is considered "Large Group" in the Secretary of Defense Decisions | Primary leadership of departments |
| What is considered small groups of Secretary of Defense Decisions | advisors from OSD and Joint staff (J8) |
| At what point doe she OSD Decision Making Forum happen? | At the end of the planning phase of the PPBE process. However these groups are involved throughout the process providing guidance. |
| What order is the SECDEF Planning Process? | 1. President's National Security Strategy (NSS) 2. National Defense Strategy 3. Defense Strategic Guidance (DSG) 4. National Military Strategy (NMS) 5. Defense Planning Guidance (DPG). |
| What is the Planning phase of the PPBE based on? | 1. National Defense Strategy (NDS) 2. Defense Strategic Guidance (DSG) 3. National Military Strategy (NMS) 4. Joint Planning Document (JPD) 5. Military Departments' Long Range Plans |
| PPBE Programming Phase Order | 1. DPG 2. Program Objective Memorandum (POM) 3. Program Issues 4. Resource Management Decisions |
| PPBE Programming Focus | Translates Planning decisions, OSD programming guidance and Congressional guidance into detailed allocation of resource requirements (Forces -- Manpower -$) 4); Incorporates requirements from Components and Program Executive Offices (Manpower -Ops -Acq) |
| What phase translates planning decisions, OSD programming guidance, and congressional guidance into comprehensive and detailed allocation of forces, manpower, and funds. | Programming Phase |
| What is the purpose of the programming phase of PPBE? | translate planning decisions, programming guidance, and congressional guidance into a detailed allocation of resource requirement. |
| Where is the primary interaction between Combatant Commanders and military departments during the Programming phase? | Component commanders; they identify their requirements to the service commands responsible for providing programming support. |
| When does OUSD(C) and D, CAPE send an Integrated Program/Budget Review Guidance document which provides detailed schedules and guidance for the preparation of POMs/BES'. | Late May/Early June. |
| What FMR provides POM/BES guidance | 7000.14R, Volume 2A |
| Program Objective Memorandum (POM) | DoD Components develop their proposed programs (POMs) consistent with specific guidance; Component POMs reflect 1. Systematic analysis of missions and objectives 2. Alt methods for accomplishing objectives 3. Effective allocation of available resources |
| What elements do POMs include | 1. Systematic analysis of missions 2. Objectives to be achieved 3. Alt methods of accomplishing objectives 4. Allocation of resources. |
| What do Component's POMs reflect | Systematic analysis of missions and objectives, alternative methods for accomplishing objectives, effective allocation of available resources. |
| What is POM? | Program Objective Memorandum |
| What is RMD? | Resource Management Decisions |
| what is Future Years Defense Program (FYDP) | Automated database that summarizes all forces, resources and equipment associated with programs approved by the SECDEF. |
| What contents does the Future Years Defense Program have? | 1. Prior year, current year, a budget year, and the following 4 years for resources and forces. 2. Three more years for force structure. 3. Forces, manpower, and total obligational authority (TOA). |
| What submissions trigger an updated to the Future Years Defense Program (FYDP) | POMs and BESs, usually submitted late July or early August. |
| What timeframe are OSD instructions and due dates sent to Agencies? | May-June |
| When are POMs and BESs submitted (timeframe) | July-August |
| When is the President's Budget due for submission to Congress | First Monday in February for the fiscal year to begin the following October. |
| What does the FYDP assist agencies with when it is returned by OSD after the submission of the President's budget in Feb? | It assist agencies with building their POMs and BESs during the net calendar year cycle. |
| What are the three dimensions of the Future Years Defense Program (FYDP) | 1. Major Force Programs 2. Components (Army, Navy, etc) 3. DoD Appropriations (RDT&E, O&M, etc.) |
| DoD 7045.7-H, FYDP Program Structure | Establishes conventions to be used for entering FYDP information in the database. |
| What are the 11 Major Force Programs | 1. Strategic 2. General Purpose 3. Command, Control, Commodify, Intelligence & Space 4. Mobility 5. Guard & Reserve 6. R&D 7. Central Supply & Maintenance 8. Training, Med & Personnel 9. Admin & Assoc actives 10. Support of other Nations 11. Special Ops |
| What FYDP component categories are there | Army, Navy, Air Force, Def Agencies, Other |
| What FYDP DoD appropriations are there | RDT&E, Proc, Military Constructions, Military Personnel, O&M, Other |
| Who maintains the DoD 7045.7-H, FYDP Program Structure | Director, Cost Assessment and Program Evaluation (D, CAPE) |
| What information conventions does the DoD 7045.7-H regulate | DoD Program Structure; All approved definitions; Codes and titles used; and Program and program element criteria. |
| Programmatic Issues | *Outlines of proposed major programmatic issues; Address broad policy, force, program or resource implications; Categories of issues. |
| What categories of programatic issues are there? | 1. Policy & risk assessment 2. Conventional forces 3. Modernization and investments 4. Readiness & other logistics 5. Manpower 6. Intelligence 7. Management Initiatives 8. Nuclear forces |
| Who analyzes POMs submitted by components to OSD? | teams organized by the DCAPE |
| What are compiled issue papers Called? | Issue books |
| Chairman's Program Assessment (CPA) | *Checks balances and capabilities of composite force and support levels recommended by service POMs. *Compares recommended capabilities and levels with priorities established by SECDEF. *Helps SECDEF make program decisions reflected in RMDs. |
| What does CPA stand for | Chairman's Program Assessment |
| What does RMD stand for? | Resource Management Decisions |
| Resource Management Decisions (RMD) | * Final decision document in the Program Review process. *Reflects decisions of the SECDEF on the Component's POM submission. |
| What is the final decision document in the Program Review Process? | Resource Management Decisions (RMDs) |
| What reflects decisions of the SECDEF on the Components POM submissions? | Resource Management Decision (RMDs) |
| Who submits CPAs to the SECDEF prior to RMD creation? | Joint Staff |
| Who makes the final decision relative to the Component's budget submission? | SECDEF orDEPSECDEF |
| What is issued by the SECDEF or DEPSECDEF which contains the final decisions relating to component's POMs? | Resource Management Decisions (RMD) |
| Who issues RMDs | SECDEF or DEPSECDEF |
| What is the final step of the programming phase of PPBE? | RMDs are issued |
| What is the flow of the PPBE Budgeting phase? | DPG -> Budget Estimate Submission (BES) -> Resource Management Decision (RMD) -> Budget Issue Resolution (if required) -> DoD Portion of President's Budget |
| What phase of PPBE translates major force program budget to the appropriation structure of budgeting required by Congress? | Budgeting phase |
| What timeframe is the Integrated Program/Budget Review Guidance document provided by OUSD & DCAPE? | May-June |
| Who provides the Integrated Program/Budget Review guidance during the budgeting phase of PPBE? | OUSD & DCAPE |
| What is included in the Integrated Program/Budget Review Guidance provided by OUSD and DCAPE? | 1. Timeline schedule for key dates of the Program & Budget related actions 2. Instructions for prep of Program & Budget material 3. Instructions for preparing estimates for prior year (PY), current year (CY), budget year, and the out years |
| What FMR number provides budget estimate guidance? | FMR 7000.14R, Volume 2A |
| What does BES stand for | Budget Estimate Submission |
| Who submits Budget Estimate Submission (BES) to OSD | DoD Components |
| Where do DoD Components submit Budget Estimate Submissions (BES) | OSD |
| What does a Budget Estimate Submission (BES) include? | Data for prior year, current year, and budget year |
| What FMR section is relevant to Budget Estimate Submission | FMR 7000.14R, Volume 2A and 2B |
| T or F: BES contains data for the estimated budget of out-years (four years beyond the budget year) | False, out-years are contained and consistent with the FYDP. |
| T or F: BESs are submitted by DoD Components to DCAPE | False, DoD Components submit BES to OSD |
| T or F: RMDs are issued by the JCS | False, RMDs are issued by SECDEF or DEPSECDEF |
| T or F: RMDs are issued by the SECDEF or DEPSECDEF | True |
| T or F: BESs do not contain outyear data | True |
| T or F: FMR 7000.14R, Volume 2A provides guidance for BES | True |
| T or F: FMR 7000.12R, Volume 2B provides guidance for BES | False, FMR 7000.14R, Volume 2A provides the guidance |
| T or F: There are 13 FYDP component categories | False, 11 |
| What does OSD/OMB Budget Review focus on? | Proper funding policies, pricing, phasing, reasonableness, prior years obligations, and executability |
| What is discussed in OSD/OMB budget review hearings | Appropriation and program sponsors provide appropration/program overviews |
| Where are appropriation/program overviews discussed? | OSD/OMB hearings |
| T or F: appropriation/program overviews are performed at OSD/OMB hearings | True |
| What is referred to as the Fall Review | Where Component representatives answer OSD/OMB questions regarding their budget submissions. OSD/OMB hearings. |
| How are decisions in the RMD shown? | by appropriation account |
| T or F: RMD decisions are shown by appropriation account | True |
| Where are budget decisions recorded? | Comptroller Information System (CIS) |
| What does CIS stand for | Comptroller Information System |
| What is the basis for preparation of program and schedules, relation of obligations and outlays, object classification schedules and Data rehired for OMB MAX budget system? | Comptroller Information System (CIS) |
| What is the Official OSD record of budget estimates | Comptroller Information System (CIS) |
| T or F: The CIS is used to prepare a comprehensive set of management information summaries that are used to support the budget press release and statements to Congress | True |
| When does the Budget Issue Resolution occur? | After the OSD/OMB budget review. |
| T or F: The Budget Issue Resolution is conducted at the discretion of the DEPSECDEF | False, Budget Issue Resolutions are conducted by the SECDEF |
| Who conducts budget issue resolution hearings? | SECDEF |
| Who coordinates issues affecting Combatant Commanders during the Budget Issue Resolution | CJCS |
| T or F: The SECDEF coordinates issue affecting Combatant Commanders during the Budget Issue Resolution process | Fale: the JCS is the coordinator with Combatant Commanders. |
| Who decides whether to meet with the President to request additional funds or recommend alternative actions after the OSD/OMB budget review? | SECDEF |
| T or F: The SECDEF decides whether to meet with the President to request additional funds or recommend alternative actions after the OSD/OMB budget review? | True |
| What is a continuous process focusing on a 14-year planning horizon (five budget and POM years plus a nine-year Extended Planning Period. | Research, Development, and Acquisition Plan (RDA Plan) |
| What is Research, Development, and Acquisition Plan (RDA Plan) | A continuous process focusing on a 14-year planning horizon (five budget and POM years plus a nine-year Extended Planning Period. |
| What is the DoD's senior-level forum for advising the USD(AT&L) on critical decisions regarding Major Defense Acquisition Programs (ACAT ID programs) | Defense Acquisition Board (DAB) |
| What is the Defense Acquisition Board (DAB) | The DoD's senior-level forum for advising the USD(AT&L) on critical decisions regarding Major Defense Acquisition Programs (ACAT ID programs) |
| What does DAB stand for? | Defense Acquisition Board |
| Who is the Chairman of the Defense Acquisition Board (DAB) | USD(AT&L) |
| Who is the Vice Chairman of the Defense Acquisition Board (DAB) | Vice Chairman of the Joint Chief Of Staff (VCJCS) |
| Objectives of Defense Acquisition Board (DAB) | 1. Oversees defense system acquisition 2. Assures programs meet performance requirements 3. DAB and JROC help link the acquisition process to PPBE |
| What two programs help link the acquisition process to PPBE? | Defense Acquisition Board (DAB) and Joint Requirements Oversight Council (JROC) |
| Who serves as the key advisor to the SECDEF and DEPSECDEF regarding resource decision s affecting the baselines of major acquisition programs, including costs, schedules, and performance | USD(AT&L) |
| What council explores new alternatives for assessing joint military war fighting capabilities and reuiqmrents as well as helps DAB and USD(AT&L) articulate military needs and validate performance goals and program baselines | Joint requirements Oversight Council (JROC) |
| What is Joint requirements Oversight Council (JROC) | 1. explores new alternatives for assessing joint military war fighting capabilities and reuiqmrents 2. helps DAB and USD(AT&L) articulate military needs and validate performance goals and program baselines |
| What council forwards an Initial Capabilities Document (ICD) with recommendations to the USD(AT&L) | Joint Requirements Oversight Council (JROC) |
| Key Officials and Organizations of PPBE | 1. DEPSECDEF 2. JCS & Combatant Commanders 3. VCJCS 4. Heads of DoD Components 5. USD(C) 6.USD(AT&L) 7.DCAPE 8. DAB 9. DMAG |
| Key Documents of PPBE | 1. IPL 2. DPG 3. POM 4. Issue Books 5. RMD 6. BES 7.FYDP 8.CIS 9. President's Budget |
| Integrated Priority List (IPL) | List of high prioritized needs of Combatant commanders across Mil Dep. Used by Joint Staff, Mil Dep, and OSD in developing POMs and final programming and budgeting decisions. |
| What is the list of high prioritized needs of Combatant commanders across Mil Dep. Used by Joint Staff, Mil Dep, and OSD in developing POMs and final programming and budgeting decisions. | Integrated Priority List (IPL) |
| Defense Planning Guidance (DPG) | Final document of planning process. Fiscally constrained programmatic guidance to limit goals to what can be achieved financially. Links the planning phase to programming and budgeting phase of PPBE. |
| What is the final document of planning process. Fiscally constrained programmatic guidance to limit goals to what can be achieved financially. Links the planning phase to programming and budgeting phase of PPBE. | Defense Planning Guidance (DPG) |
| Program Objective Memorandum (POM) | A product of the programming process within DoD. Displays the resource allocation decisions of the mil dep in response and in accordance with the DPG. |
| What product of the programming process within DoD. Displays the resource allocation decisions of the mil dep in response and in accordance with the DPG. | Program Objective Memorandum (POM) |
| Issue Books (IB) | One-page narratives prepared by OSD staff, DoD Components, and OMB. |
| What is are One-page narratives prepared by OSD staff, DoD Components, and OMB. | Issue Books (IB) |
| Resource Management Decision (RMD) | A doc containing the decisions by the SecDEF on the program and budget resource levels. It normally has a section of programmatic decisions, a section of budgetary decisions and perhaps other topics. |
| What doc contains the decisions by the SecDEF on the program and budget resource levels. It normally has a section of programmatic decisions, a section of budgetary decisions and perhaps other topics. | Resource Management Decision (RMD) |
| Budget Estimate Submission (BES) | The Services aggregate their inputs from operational organizations and field activities to develop Budget Estimate Submissions based on the programs and fiscal guidance contained in the DPPG. |
| What is the output from the Services aggregate their inputs from operational organizations and field activities to develop Budget Estimate Submissions based on the programs and fiscal guidance contained in the DPPG. | Budget Estimate Submission (BES) |
| Future Years Defense Program (FYDP) | Program & financial plan for DoD approved by SECDEF. The program array cost data and force structure over a 7-year period (force structure for additional 3 years, total of 10 years); data by force structure for DoD/appropriation for congress. |
| What is the program & financial plan for DoD approved by SECDEF. The program array cost data and force structure over a 7-year period (force structure for additional 3 years, total of 10 years); data by force structure for DoD/appropriation for congress. | Future Years Defense Program (FYDP) |
| Comptroller Information Systems (CIS) | Official OSD record of budget estimates. The budget information in this system is organized in the appropriation structure and contains the information needed by OMB to support the President's Budget. |
| What is the Official OSD record of budget estimates. The budget information in this system is organized in the appropriation structure and contains the information needed by OMB to support the President's Budget. | Comptroller Information Systems (CIS) |
| President's Budget Document | The budget for a particular fiscal year transmitted to Congress by the President |
| What is the budget for a particular fiscal year transmitted to Congress by the President | President's Budget. |
| What preparation time leading to DoD portion of the President's Budget | 25 months total. Planning: 15 month; Programming/Budgeting: 10 month. |
| What is the final output of the PPBE process? | Submission of DoD budget to the President |
| When is the President's Budget submitted to Congress? | No later than first Monday in February. 8 months prior to beginning of fiscal year to be executed. |
| What is the Congressional Enactment Process? | 1. Hearings of Congressional committees. 2. Concurrent Budget Resolution action 3. Congressional authorization of Defense Programs. 4.Congressional Appropriations for Defense programs. 5. Appeals to Congressional actions on Authorizations & Appropriations |
| What is the first Congressional action relative to the President's Budget? | Congressional Budget Office (CBO) reviews the budget and creates score card with estimates on revenues vs outlays. |
| What is the purpose of the Congressional Budget Office (CBO) regarding the president's budget? | Reviews the president's budget and creates scorecard with estimates on revenues vs outlays. |
| T o F: The House and Senate Budget Committees are responsible for Concurrent Budget Resolution action. | True |
| T o F: The House and Senate Armed Services Committees are responsible for all 12 appropriation bill actions. | False. The House and Senate Armed Services Committees are responsible for Defense authorization bill actions. |
| T o F: The House and Senate Appropriation Committees are responsible for all 12 appropriation bills actions. | True |
| What is a concurrent budget resolution | It is an agreement of both Congressional chambers as to the estimated revenue and projected maximum amount of new budget authority to be appropriated based on the CBO estimates. |
| Who drafts the annual Defense authorization bill? | House and Senate Armed Services Committees. |
| What is the annual Defense authorization bill? | Signed by the President, the bill authorizes the Defense program to exist and provides specific quantities, policy, and authorizes funding levels. The funding is provided by the appropriation sub-committees later. |
| Who authorizes funding of the annual Defense authorization bill? | House and Senate appropriation sub-committees. |
| DoD Appropriation Categories | 1. Military Personnel (MILPERS) 2. Operation & Maintenance (O&M) 3. RDT&E 4. Procurement *Shipbuilding & Conversion Navy {SCN} 5. Military Construction (MILCON) |
| What type and how many years available is MILPERS appropriation | 1 Year, Expense type appropriation |
| What type and how many years available is O&M appropriation | 1 Year, Expense type appropriation |
| What type and how many years available is RDT&E appropriation | 2 Year, Expense and Investment type of appropriation |
| What type and how many years available is Procurement appropriation | 3 years (5 SCN), Investment type appropriation |
| What type and how many years available is MILCON appropriation | 5 years, Investment type appropriation |
| Annual Funding Policy (O&M and MILPERS) | 1. Prepare annual budget requests on the basis of funding needed to obligate for expenses anticipated to be required for the fiscal year. 2. Intent of Policy: To provide only those funds required to obligate for expenses for 12 mo period. |
| What is the definition of expenses | Costs incurred to operate and maintain the organization, such as personal services, supplies and utilities. |
| What is the definition of Investments | Costs that result in the acquisition of, or an additional to, end items. These costs benefit future periods and generally are of a long-term character. |
| What appropriation is considered annual funding | O&M and MILPERS |
| Incremental Funding Policy (Applies to RDT&E) | 1.The annual budget estimates for RDT&E projects & programs, including developmental and operational test and evaluation programs. 2.The incremental budgeting policy provides that only those funds req for work in given fiscal yr are included RDT&E for FY. |
| Full Funding Policy (Applies to Procurement and MILCON) | 1. Annual budget request must cover the total estimated cost to deliver a given quantity of complete, usable in 12 mo funded delivery period. |
| What appropriation is considered incremental funding. | RDT&E |
| What appropriation is considered full funding | Procurement & MILCON |
| What is Total estimated cost definition | Inform Congress and the Public |
| What is the Useable End Items definition | No piecemeal procurement of systems is permitted |
| Funded Delivery Period definition | 12 mo period starting w planned delivery of the first item |
| What is the the exception to full funding policy for advance procurement long lead items | 1. Shown in the Acquisition Strategy 2. Approved in Milestone Decision |
| What is the Circumstances that justify use for Advance Procurement (Long Lead Items) | 1. Lead time of component greater than life of the appropriation 2. Lead time of component significantly longer than remainder of end item 3. When necessary to maintain (protect) planned production schedule. |
| What is the Budgetary Implications for Advance Procurement (Long Lead Items) | 1.Minimum amount budgeted equals termination liability of total cost of long lead time items being proc 2.Budgeted ant generally req 1 FY in adv of related end item contract 3.Budgeted ant is shown as a separate line entry. |
| Advance Procurement definition | Funds to procure certain components, material, or effort in advance of the end item buy to preclude serious and costly fluctuation in program continuity. |
| What are funds to procure certain components, material, or effort in advance of the end item buy to preclude serious and costly fluctuation in program continuity. | Advance Procurement |
| What is Advance procurement used for | 1. Maintain critical skills that would be lost between Engineering and Manufacturing Development (EMD) and Full-Rate Productions 2. Protect the schedule by providing necessary components to prevent slowdown. |
| What criteria must be met before the authorization of advance procurement funds | Must have concurrence of Milestone Decision Authority (MDA) |
| What does MYP stand for? | Multi-Year Procurement |
| What is Multi-Year Procurement | way to acquire multiple years of requirements for systems with a single contract, usually up to a max of 5 years, without having obligation authority for the full five years at the time of contract. Usually associated with Economic Order Quantity (EOQ). |
| What is way to acquire multiple years of requirements for systems with a single contract, usually up to a max of 5 years, without having obligation authority for the full five years at the time of contract. | Multi-Year Procurement (MYP) |
| Reasons to use multiyear procurement | 1. Reduce program cost growth 2. Provide program stability |
| What is a problem with multiyear procurment | Reduces flexibility |
| What criteria must be met to limit risks of Economic Order Quantity (EOQ)? | 1. Substantial Savings 2. Continuing requirement 3. Funding availability 4. Design stability 5. Realistic cost estimates 6. National security enhancement 7. Impact on industrial base. |
| What is the regulation discussing the Economic Order Quantity criteria? | 10 USC 2306(b) |
| What is 10 USC 2306(b) | Provides criteria that must be met for Economic Order Quantity (EOQ) |
| How many years till a fund expires | 5 |
| On what year is annual appropriation closed? | 6th year (1 current + 5 expired =6th) |
| On what year is RDT&E appropriation closed? | 7th year (2 current + 5 expired = 7th) |
| On what year is Procurement appropriation closed? | 8th year (3 current + 5 expired = 8th) |
| On what year is SCN and MILCON appropriation closed? | 10th year (5 current + 5 expired = 10th) |
| What phase of the appropriation life cycle allows for new obligations, increased scope of existing obligation, payments and adjustments? | Current year funding |
| What phase of the appropriation life cycle where payments and adjustments to existing obligations that were made during current year(s) | Expired Funds (5 years) |
| What phase of the appropriation life cycle does not allow for new obligations, payments, or adjustments | Closed/canceled year funds |
| What phase of appropriation life cycle allows for adjustments or payments up to lesser of 1% of currently available appropriation or unexpended balance of closed appropriation for the same type of appropriation | Closed/canceled year funds |
| What guidance discusses the appropriation life cycle | 31 USC 1552 and 1553 |
| What is 31 USC 1552 and 1553 involved with? | Guidance on appropriation life cycle. |
| What are the common obligation documents | 1. Contracts 2. MIPRs *Project Orders and Economy Act Orders |
| What is Direct Cite MIPR | Performing agency awards a contract on behalf of requesting agency and uses the appropriation fund cite provided by requesting agency. The MIPR is recorded as an obligation by the requesting agency when they are notified that contract is awarded |
| What is reimbursable order MIPR | Performing agency accepts funds provided by the MIPR into its own DoD appropriation or business operations (revolving) fund. |
| What is Project Order? | Used to order work from another DoD entity for effort that extends beyond the FY for maintenance or production. When accepted, obligation is recorded. No de-obligation of the order for the unexecuted portion when the cited approp expires. |
| What code deals with Project Orders? | Title 41 US Code Section 6307 |
| Title 41 US Code Section 6307 | Project Orders |
| How soon must work comment when project order is accepted | within 90 days |
| How much of the work must be performed by in-house servicing agency for Project Order? | 51% |
| What is Economy Act orders | Intragovernment order that does not qualify as a project order. And order that will produce self good or service by end of FY. Unexecuted portion of order must be deobligated when the appropriation expires |
| T o F: De-obligation of a project order is performed for the unexecuted portion upon expiration of the appropriation | False |
| T o F: De-obligation of expired appropriations are performed for unexpended for economy act orders | True |
| What authorization code involves economy act orders | 31 USC 1535 |
| What authorization is 31 USC 1535 involved with | Economy Act Orders |
| Contingent Liabilities Under Outstanding Contracts | Amounts carried on following contingent liabilities must be carried as an outstanding commitment until obligation is determined: 1. Outstanding fix-price contracts 2. Interest due from government |
| Contingent Liabilities Under Outstanding Contracts Commitment Guidelines | 1. Commitments not recorded @ max price under contract 2. Comm should be conservatively estimated to cover probable jobs 3. Create allowance for possible down adjustment 4. Supported by sufficient detail for audit. |
| What happens when contractor defaults on contract | Gov may obligate same yr fund previously ob for replacement contract if need still exists, same sow, replacement contract rewarded in timely manner. funds can be used even if in expired status if criteria is met. |
| What happens when termination of contract due to Government convenience | Gov may not use funds previously obligated, must retain sufficient funds on terminated contract to meet settlement costs estimated to be owed to contractor. |
| How many foreign currency fluctuation appropriations exist? | 2. |
| What is used to inform contractor of contract termination due to government convenience | Notice of Termination |
| DoD organizations may do work for another agency or organization if what criteria are met | 1. Funding is available 2. Order is in best interest of government 3. Agency or unit filling order can provide or acquire ordered goods/services 4. Ordered goods or services cannot be provided as cheap or conveniently commercially. |
| DoDI 4000.19 | Provisions for reimbursable and support activities |
| What is the definition of reprogramming for appropriation? | When funds are shifted within the same appropriation account |
| What is the term for when funds are shifted within the same appropriation account. | Reprogramming |
| What is the definition of appropriation Transfer | When funds are shifted between appropriation accounts. |
| What is the term when funds are shifted between appropriation accounts. | Transfer |
| Who sets policies for reprogramming and transfers | Congress |
| How does congress set annual maximum dollar amounts that can be TRANSFERRED between appropriations? | Annually in the Defense Appropriations Act |
| How does maximum amount for REPROGRAM within specific appropriations? | "Below Threshold Reprogramming (BTR) actions |
| What is required for Transfer of funds between two different appropriations? | 1. Prior approval of the Armed Services and Appropriations Committees. |
| What is the quarterly report that reflects congressionally approved programs transfers, reprogramming, and undistributed amounts. | DD Form 1416 |
| Definition of stock funds | Procuring material in volume from commercial sources and holding it in inventory. Stock funds included all activities dealing with authorized customer who purchased the item to achieve weapon system readiness |
| Definition of Industrial Funds | Provided industrial and commercial goods and services, such as depot maintenance, transportation, and r&D. |
| What supply management type is Work-In-Process | Non-Supply Management |
| What supply management type is inventory held for resale? | Supply management |
| T o F: DWCF activity must have a charter signed by Secretary or Assistant Secretary of Military Department | True |
| Four criteria for inclusion into DWCF | 1. Identification of output 2. Established cost accounting sys 3. Identification of customer 4. Evaluation of buyer-seller advantages and disadvantages. |
| What is the goal of Defense Working Capital Fund? | Break-even |
| How are DWCF selling prices established | stabilized or fixed during execution. |
| How to record refunds received in DWCF | 1. Paid by expenditure account as an obligation and outlay 2. Result from overpayment as reductions of receipts, rather than outlays 3. Generally, refunds are credited to the same appropriation account of the original obligation. |
| OMB Circular A-11 covers what area of DWCF | Procedures for recording refunds in DWCF |
| What do you do if you receive refunds for obligations and outlays made in current year? | Reduce total amount of obligations and outlays recorded for the year in the budget schedules |
| What do you do if you receive a refund that were obligated in previous years and the appropriation obligated against is still available for new obligations | Record refund as an offsetting collection credited to the account. |
| What do you do if you receive a refund for obligations of previous year and the appropriation is in expired status | Record the refund as an adjustment to the expired account. |
| What do you do if you receive a refund for obligations in previous year and the appropriation is considered cancelled | Credit the refund to Miscellaneous Receipts of the Treasury |
| What law requires agency control over funds | Title 31, USC 1514 |
| What is the term for funds appropriated but not yet apportioned by OMB | Unapportioned Appropriations |
| What is the term for funds apportioned by OMB but not yet allowed to DoD | Unalloted Apportionments |
| What is the term for funds allowed by DoD but not yet obligated | Unobligated allotments |
| What is the term for funds obligated but not yet paid | Unpaid obligations |
| What is the term for funds obligated and paid | Paid obligations |
| What is the term for portion of the total appropriation no longer available for new obligations | Expired appropriation |
| What is Non-appropriated funds (NAF) | 1. Monies not appropriated by Congress; generated primary from the sale of goods and services 2. Used for benefit of military personnel, family members, and authorized civilians 3. Separate and apart from funds recorded in Treasury Accounts. |
| T o F: Non-Appropriated funds (NAF) are not appropriated and therefore not considered Government funds | False. They are considered government funds. |
| Does Morale, Welfare, and Recreation (MWR) receive appropriated or non-appropriated funds? | They receive all, or part of appropriated funds depending on whether the program is considered mission sustaining, community support, or revenue generating programs. |
| What percentage of appropriated funds does mission sustaining programs for Morale, Welfare, and recreation. | 100% appropriated funding |
| What percentage of appropriated funding does community support programs receive for Morale, Welfare, and recreation? | 65% appropriated funding, 35% NAF |
| What percentage of appropriated funding does revenue generating programs receive for Morale, Welfare, and recreation? | 0% APF, 100% NAF |
Created by:
PrestonSpratt